Minutes of September 9, 2003 meeting

Present:: Ellen Calhoun (chair) Stephanie Bartz, Paul Cabelli, Bob Hosh, Elizabeth Leister (guest), Suzanne Posluszny (recorder), Kayla Reihardt, Nick Reihardt, Wen-Hua Ren (guest), Melody Tomaszewicz, Diane Walker
Absent:: Andrew Ruggiero, Gracemary Smulewitz

Agenda

Group review of the Marcive processing procedures [Monographs, Serials, Power-searching Guide, and Serial in a Series Guide].
1. Presentation of the updated Power-search Guide and discussion of the intended use. (B.H.)
Review of SERMARPEN brief record creation. (E.C. & E.L.)
Workflow and shelving update for C.I.A Maps at ALEX (S.B.)
Workflow update for processing Y4 depository microfiche. (P.C. & B.H.)
Statistics- Group review of Marcive monograph and serial statistics. (P.C. & B.H.)
Review of where A.R. and B.H. should update the online table/queries DONE for serials and monographs. (P.C. & B.H.)
Group Discussion: Is it necessary to continue puling monographs from the shelves in order to process the enhanced Marcive monograph
records? Should we process every monographic record we receive from Marvice indiscriminately in light of the statistics that show we
consistently possess upwards of 91% of the items found on the monthly monographic Marcive loads in our collections.

Minutes

The meeting was called to order at 10:04 a.m. EC announced Nick Reinhardt and Melody Tomaszewicz would be members of the group.

The minutes of August 12th meeting were approved. In the list of assignments:

All members were to read the handouts on Marcive Monographic and Serial Processing Procedures, Marcive Monograph Power Search, and Serial within a Series Guide.

Reviewed Marcive Monographic Processing Procedures
BH will make corrections where necessary and submit corrected copy to the group.
1. BH gave presentation of use of Power-search Guide. Group reviewed andaccepted
  Marcive Monograph Power Search Check List.
SERMARPEND . A SERMARPEND 500 note is put on Marcive brief records, which have been modified. The
modifications to these records are recorded in a problem file at ALEX and LSM. EL spoke on the problem of brief Marcive records not overlaying with full bib records due to Marc holdings and control records on them. EL mentioned when full records overlay brief records, the 500-note field disappears and questioned the usefulness of this note. EC will bring this topic to the Marcive Working Group for further discussion.

Meeting adjourned 11:55 a.m

Decisions

Shipping list numbers will not be added or corrected on Marcive monographic records. Shipping list numbers were determined to service no purpose bibliographically, but would be helpful in finding items to match monograph records.
New procedures are needed for new monographs online.
No control records or Marc holdings should be added to brief Marcive records suspected to be serials.

Assignments

KR will investigate procedure to charge out items to missing.
BH will update corrections to Marcive Monograph processing procedures.
EC will ask the Marcive Working Group for in put on usefulness of shipping list numbers on records and the use of the note SERMARPEND in bibliographic records.

Pending

Marcive processing procedures for Serial with in a series.
Marcive processing procedures for Serials.
Workflow and shelving update for C.I.A Maps at ALEX.
Workflow update for processing Y4 depository microfiche.
Statistics- Group review of Marcive monograph and serial statistics.
Review of where A.R. and B.H. should update the online table/queries
DONE for serials and monographs.
Group Discussion: Is it necessary to continue puling monographs from the shelves in order to process the enhanced Marcive monograph records?
Should we process every monographic record we receive from Marvice indiscriminately in light of the statistics that show we consistently possess upwards of 91% of the items found on the monthly monographic Marcive loads in our collections.