STAFF RESOURCES

Minutes of March 13, 2007 meeting

Present:
Elsa Alves, Paul Cabelli, Ellen Calhoun, Sal Cardinale (Guest), Bob Hosh (Chair), Elizabeth Leister, Andrea Lakios, Colin Liebtag, Natascha Owens (Recorder), Gracemary Smulewitz, Neera Sondhi, Wen-Hua Ren, Diane Walker
Excused:
Stephanie Bartz

Agenda

  1. Review the minutes of the February 13, 2007 meeting
  2. Discussion of a revised MARCIVE statistics table (Neera & Bob)
  3. Discussion of the records and holdings for the titles Hazardous Substance Fact Sheet and Hoja Informativa Sobre Substancias Peligrosas
  4. Discussion of |z in SuDoc numbers

Minutes

  1. Review the minutes of the February 13, 2007 meeting
    • Several minor corrections were made.
    • Gracemary will e-mail Colin with title and link information for the “852” document.
  2. Discussion of a revised MARCIVE statistics table (Neera & Bob)
    • Separate worksheets for each MARCIVE list type will be held within two different files (one for LSM and one for ALEX). The purpose of the statistics kept on these sheets is to see how much time and work is involved in processing these lists. They are also useful in determining which lists have been completed and which need more work.
    • Some changes that need to be made to the current sheets: (1) remove “Number of missing titles” column, (2) include two “yes/no” columns with titles “Cataloging Problems Solved” and “Librarian Problems Solved” (or something to that affect), (3) remove “Date Ready for Process” column, (4) remove “Total Number of Records in NBL Loads” column.
    • Neera will edit the statistic worksheets appropriately so they can be used to see how well they work and if any more changes need to be made.
    • The question arose of whether Alex “shadows” records anymore. LSM does not but it was uncertain if ALEX still does. Will have to wait for Stephanie’s response.
  3. Discussion of the records and holdings for the titles Hazardous Substance Fact Sheet and Hoja Informativa Sobre Substancias Peligrosas
    • A monographic series that was cataloged as a serial.
    • LSM use to list holdings in card catalog under each chemical type. They are filed and bound by group/date, which makes individual fact sheets difficult to find.
    • LSM will have to bring their filing method up to date. One suggestion would be to create an online finding aid in order to make it easier for patrons to find the history of specific chemicals within the bound holdings at LSM.
    • Gracemary, Ellen, and Sal will meet to discuss how LSM should approach this title.
    • Dana files the fact sheets alphabetically by chemical name and keeps current editions only. Request to simplify workflow record by deleting Dana item lines and adding a MARC note: “Current edition retained. Shelved by chemical name.” (or something to that affect)
    • Sal will update Dana’s record both for paper and CD-ROM.
    • The MARC for ALEX should not have an 866 field, just an 852 saying: “Current edition retained.”
  4. Discussion of |z in SuDoc numbers
    • There is some confusion as to when the |z should be used when listing SuDoc numbers in Workflows/IRIS
    • Discussion was tabled in order to give Stephanie, Ellen, Gracemary, and Paul a chance to investigate and define the |z problem.

Decisions

    1. Separate worksheets for each MARCIVE list type will be held within two different files (one for LSM and one for ALEX).

Assignments

  1. Gracemary will e-mail Colin with title and link information for the “852” document.
  2. Neera will edit the MARCIVE statistic worksheets appropriately.
  3. Gracemary, Ellen, and Sal will meet to discuss how LSM should approach the processing of Hazardous Substance Fact Sheet and Hoja Informativa Sobre Substancias Peligrosas
  4. Sal will update Dana’s Hazardous Substance records for both paper and CD-ROM.
  5. Stephanie, Ellen, Gracemary, and Paul will investigate the |z problem as it relates to SuDocs.

Next meeting: April 10, 2007
Time: 10:00am
Location: Alexander Library—Pane Room
Next recorder: Elizabeth Leister
Back up recorder: Neera Sondhi



 
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