Minutes of January 25, 2007 meeting

Present:

Susan Brower, Fatima Cunha (Dana), Jean Madden (Camden), Jamie Maguire, Dean Meister, Melody Tomaszewicz, Linda Zuckerman (chair & recorder)

Absent:

Neera Sondhi

Agenda

1. Approval of minutes
2. Discuss procedures for using new home location - LOCALMAINT
3. Discussion of BATCHWITH
4. Status of Database Management – (Where & Whom to direct mail to)
5. Status of projects

1. Approval of minutes

• Melody still working on minutes – will send out as soon as possible

2. Discuss procedures for using new home location - LOCALMAINT

• LOCALMAINT now approved for use
• LOCALMAINT has been added to the list of home locations available
• Jamie will write up procedures for using LOCALMAINT
• Melody will ask Chris Sterbeck to run a report to find records with TECHSER as home location with a staff note. Those records will be changed to LOCALMAINT.

3. Discussion of BATCHWITH

• DTS has added a dummy item line for orders to link to.
• If last copy and fully catalogued, do not remove item line - use BATCHWITH
• If not catalogued (date = never), record can be deleted
• Melody will check with Rebecca to make sure all current records with orders have had a dummy TSB item line added.
• Melody will send out document to everyone about Adds & Withdrawals
• BATCHWITH tells systems to remove record from OCLC/RLN

4. Status of Database Management – (Where & Whom to direct mail to)

• Jamie will try to find out who our contact person is to send email too
• The following are issues we email to database management
  • Call number conflicts
  • Reinstatements
  • Errors – wrong bib record, no cataloging record for right title
  • Comes over through in-process with a problem
  • Record merges/duplicate record
• If Holdings Record needs to be moved – go to BIBCAT (Neera or Paul)
• Do not send a format merge to Database Management

5. Everyone should review the Reference Guide to General (Basic) Holdings Statements and Notes (Used) in Marc Holdings.

• ???? used in the 852 statement because we are waiting for a call number – this was requested by the librarians
• Discussed questions #3 & #25
• Question #26
  • Needs to be made clearer – Melody will ask Paul about 866 statement
  • Doleschal is a made-up number so people know where to find the book
  • Changed “shelved” to “located at”
• Standards will be broken up in the document and moved around – Melody will send out a revised version
• Melody will also create a cheat sheet of the standards most often used
  • -#1 – Loose issues in current periodicals
  • -#11 – Titles that have latest edition in REF
  • -#20 – Two or more different call #s for the same sublocation and same library
  • -#33 – 852 (breakup catalog #) & 852 (sudoc #)
• Jamie will find out if all bookplates for Camden and Dana will come through Alex DTS.

6. Status of Projects

• Jamie
  • Inventory Project
  • Dana Adjustments
  • Harrassowitz Project (Update control record, new vendor ID, change predictions)
  • Bindery
• Susan
  • Waxman on hold (20 boxes)
  • Harrassowitz Project
  • Doc Ref State (re-cataloging monographs – 10/week)
• Dean
  • 1000 books transferred from Math transferred MARC holdings using Director’s Station
  • Cleaned hundreds of serial records (LCPER shelved by title)
  • Camdex (?) – housecleaning
  • Dean and Jamie will do a test using LOCALMAINT to make sure that circulation knows what to do with it
• Melody
  • Harrassowitz Project
  • Weeding Project (working on next steps)
  • Serial Inventory Project (Phase I & II)
• Fatima
  • Serials Inventory Project
• Jean
  • Harrassowitz Project
• Linda
  • Student schedules
  • IRIS Maintenance
  • Relocate books from stacks to folio at Douglass
  • Replacements

Next meeting: Feb 15, 2007
TSB
Time: 10 a.m.
Next recorder: Susan
Back up recorder: Jamie