Minutes of September 6, 2007 meeting

Present:

Susan Brower, Neera Sondhi, Dean Meister, Melody Tomaszewicz, Jamie Maguire, Jean Madden, Linda Zuckerman (chair & recorder)

Absent:

Fatima Cunha

Agenda

1. Finalize Minutes
2. Discuss our role in handling items not found in the catalog
3. Discuss ways to get the Serial Inventory Project moving along
4. Status of projects currently being worked on.

1. Minutes Approved

2. We discussed how we would like to see items not found in catalog handled.

This is pending and still being discussed. Melody will be meeting with Gracemary and Faye to discuss further.

• Circ on the Fly – Access Services creates brief record, adds bar code and changes home-location to TechServ. Working from a list which is run weekly. List goes to Susan. She searches title – if full record found – add to record and remove techserv – If record not found or only brief record found, then book stays on list – then when book is returned to DTS – search again - if found change techserv to stacks – if not found send book to cataloging – change techserv to stacks (home-location) and change current location to In-Process – will shadow record.
• Long Overdue – removed from system – search and follow same procedures as Circ on the Fly
• Assumed Lost – book returned – Access Services will search patron records – enter brief record with following tags: title, author, library, home loc is techserv – add circulation note to route to DTS – same process for searching like CIRC on the FLY – remove circulation note – change home loc to In-Process – Send to DBM for cataloging
• Withdrawn from the system – missing – not in system anymore – have book – no record – no patron record – access services creates a problem ticket – bar code not assigned – DTS will search – if not found create a brief record and change to In-Process – Send to DBM for cataloging
• Not Ever Catalogued – Search – Create brief record – Home-Location & Current Location should be In-Process.
• TSCWG Meeting - separate stats for these categories are not necessary

3. Virtual Bookplates

If it’s a gift and we find a record – add it and send redbook with bookplate information to Sharon: ATT: Virtual Bookplates – Monographic Cataloging. Then give book to processing. Otherwise, if book not found, send to cataloging and include bookplate information.

4. Serial Inventory

Have students bar code & assign title to staff

5. Count Statistics from binder to see what’s complete already

6. Ongoing Projects

Dean

• J-Client – everyone using macros set up by Dean
• SIP
• Jacobi Project

Linda

• Students Returning to work
• Replacements
• Holdings Maintenance – Adds/Gifts

Neera

• Weeding
• MARCIVE

Susan

• Bound Periodicals Withdrawn transfer to Annex

Jean

• Monograph Inventory

Jamie

• J-Client
• Newark Inventory
• Processing at Alex
• Book Plates (need to train students)

Next meeting

Date: October 4, 2007
Place: Kilmer Media Center
Time: 10:00 AM – 12:00 PM
Next recorder: Susan Brower
Back up recorder: Jamie Maguire