Minutes of November 9, 2007 meeting

Present:: Susan Brower, Fatima Cunha, Jean Madden, Jamie Maguire (recorder), Neera Sondhi, Melody Tomaszewicz, Linda Zuckerman (chair)
Absent:: Dean Meister

Agenda

The Add Brief Title wizard is delivered by SirsiDynix to be globally set to shadow records at the title level. So circ-on-the- fly (COTF) records created using this wizard will be shadowed. This was a conscious decision made at the request of reference librarians. Reference librarians questioned the quality of the brief records being created and believed it was more beneficial to patrons if they were shadowed from IRIS, especially since COTF records should be upgraded quickly by DTS or cataloging. However, we have learned that some of the unit libraries had changed this property and were not shadowing COTF records and this may have contributed to the mixture of shadowed and unshadowed records in Unicorn. It is there for critical that all DTS staff remain aware of the shadow status, reviewing the status at all three levels (Title, Call number, Item) and change when necessary.
Group then reviewed all Unicorn locations that are automatically shadowed:
- CLAIMS_RET
- DAMAGED
- DISCARD
- GEACLOST
- LONGOVRDUE
- LOST-ASSUM
- LOST-PAID
- LOST-REPLA
- PALCI
- RLNDISCARD
- TMPUNAVAIL
- WITHDRAWN
Question was asked about LOST-REPLA: If there is only one item on a Full record that is charged to LOST-REPLA, which shadows the whole title, then when another item is added (the replacement) is the title still shadowed? Could not be answered at the meeting, needed more investigation.
Due to time constraints further discussion on Shadowed records was tabled for the next meeting.

Linda working on adds/gifts from Kayo for Douglass, Alex and some Art. Also having students do some barcoding for Inventory
Susan working on Alex bound PER transfer to Annex or withdraws
Melody working on getting rid of withdrawn titles from Chemistry. Also hoping to get answers about Long Over due titles that need to be sent to DBM
Neera working on title changes, MARCIVE, Dana controls for depository and weeding list pulling has resumed.
Jamie busy assuring routine Bindery/Processing work doesn’t fall behind due to vacant position at Alexander. Also continuing to review Newark Dana Serials Inventory project as well as some Government Documents work Andrea is working on.
Jean business as usual
Fatima still working on serials inventory and routine work as usual.

Melody try to get answers about Long Over Due titles DTS is holding, need to send to Cat/DBM

Next meeting: January 17, 2008
Alex Heyer Conference room
Time: 10 am
Next recorder: Dean Meister
Back up recorder: Neera Sondhi