Minutes of November 13, 2008 meeting

Present:

Susan Brower [Recorder], Paul Cabelli, Fatima Cunha (Dana), Jon Embres (Camden), Dean Meister, Neera Sondhi, Melody Tomaszewicz, Linda Zuckerman

Absent:

Jamie Maguire

Agenda

1. Item type changes - how are we adjusting to them?
2. HRMT web page - what procedures do we want on the page?
3. Exit passes at Alexander
4. Procedure for Items with conflicting Circ Status and Stamp.
5. Progress on projects, and any issues
6. Information sharing

Item type changes

Lists will be revised whenever new item types or holding codes are created. They can be found on the TSCWG web page. The link is: http://www.libraries.rutgers.edu/rul/staff/groups/ts-core/reports.shtml

HRMT web page

Team leaders are meeting with Rebecca to discuss what procedures are on the web page, what procedures need to be added to the web page and what procedures need updating. The group listed procedures that should be on the web page: Adds, Withdrawals, Transfers, Boundwith, Serial Inventory, 852 document, localmaint, weeding and links to circ page for holding codes, item types and problem slip

Exit Passes

Access Services wanted DTS to be aware that in very specific situations patrons will be granted permission to take non circulating material from the building. The material will be charged to the patron with a specific short term due date. If the material isn't barcoded a brief techsr record will be created and DTS will try to merge the material to a fully cataloged record.

Procedure for Items and Conflicting Circ Status and Stamp

Located on the Circulation web page is the procedure for dealing with material that appears it should have circulating status but has a stamp in the rear of the material indicating it is non circulating. Access Services allows the material to circulate but warns the patron the material is subject to recall. Access Services sends a form to DTS for staff to act on and determine if the material should circulate. Melody will forward the email from Andy Martinez discussing the process.

Information sharing / Updates on projects

Susan

• Working on Kilmer reference weed
• Working on transferring to Annex four DOC titles
• Consisting of over 500 volumes

Linda

• Training Kim Kaiser at Kilmer on Marc Holdings
• Working on the DOC/INT Inventory

Neera

• Working of Marchive records and they all get inventoried
• Melody will train a student for the LSM weed project

Dean

• Marc Holdings has been postponed due to time constraints of training 5 new students

Fatima

• Everything is going well no major projects underway

Melody

• LSM serials inventory is moving along. An estimated 32% is complete
• Math is working on a weeding project
• Chemistry is working on a microfilm discard project

Paul

• PERFOLIO project consisting of 78 titles that need to be
• Inventoried is ready to begin. The titles are fully cataloged
• Small project of 14 oversized PER titles will be inventoried and sent to the Annex
• Receiving more gift serials
• Working on the remnants of DOC/INT project
• Working on Special Collections Inventory

Jon

• Working on Reference cleanup
• Working on inventorying microfilm

Reminder: If superseded material is being transferred to another unit the material should be charged to CS-LSM or CS- ALEX while being worked on at the hub. When it is ready for transfer, discharge and the material will be In-transit to the receiving library.

Next meeting: December 10, 2008
Location: Alexander
Time: 10:00 am

Recorder: Paul Cabelli
Back up recorder: Jamie Maguire