Minutes for April 28, 2010 meeting

Present:

Susan Brower, Paul Cabelli (recorder), Fatima Cunha (Dana), John Embres (Camden), Jamie Maguire, Dean Meister, Neera Sondhi, Melody Tomaszewicz, Linda Zuckerman (chair)

Absent:

Teri McNally, Katrina Zwaaf

Agenda

1. Review February's minutes.
2. Enumeration/Chronology in the Serials Inventory Project
3. Status of current projects
4. Other comments

Minutes:

1. Minutes from February meeting were reviewed. They were accepted without change. Linda will send minutes to Sam McDonald.

2. Enumeration/Chronology in the Serials Inventory Project - It is not uncommon for the spines of bound volumes to indicate volumes, months, and years. Often the issues themselves are printed with volume, number, month, and year. In our holdings work we normally try to use numbers instead of months. For this reason it is recommended that we look inside bound volumes to see if numbers are present anywhere in the issue. If present, use numbers in MARC holdings and item lines. If absent, use months.

3. Status of Projects

Jamie:

• Business Weeding: 2 carts done (300 titles) - mostly transfers to Kilmer
• FBIS - 2 more geographic areas to finish cataloging/processing
• LSM Ref Weeding - Melody is working on this at LSM
• Math Accompanying Material - ongoing
• Media Accompanying material - in discussion for new processing procedures

Melody - will update bound-with document to add serial-within-a-series processing instructions

Neera - work progressing normally

Linda - finished condensing the Alex RR collection

Paul - work progressing normally

Dean - will add spreadsheet on Alex T-Drive (Alex Coll) for duplicates w/'condition' listed

Fatima - is removing index tables at Dana and relocating material to stacks (Jamie will notify Yuhwei in case it affects current periodical checkin)

John - reference weeding will begin soon (selectors are receiving their lists)

4. Other Comments - Dean asked if Director's Station was capable of creating a report containing LCPER titles having no MARC holdings. Jamie said she would look into it.

Decisions:

1. Use numbers, if available, in place of months on MARC holdings and item lines for the Serials Inventory Project

Assignments:

1. Melody - will update her bound-with document to add serial-within-a-series processing instructions
2. Dean - will add spreadsheet on Alex T-Drive (Alex Coll) for duplicates w/'condition' listed
3. Jamie - will notify Yuhwei about the removal of the Dana index tables
4. Jamie - will investigate if Director's Station is capable of creating a report containing LCPER titles having no MARC holdings

Next meeting: June 9, 2010 10:00 a.m.
University Librarian's Conference Room - 3rd floor, Alexander Library
Next recorder: Jamie Maguire
Backup recorder: Dean Meister