Minutes for September 15, 2010 meeting

Present:

Susan Brower, Paul Cabelli, Fatima Cunha, John Embres, Jamie Maguire (recorder), Melody Tomaszewicz, Linda Zuckerman (chair)

Absent:

Dean Meister, Neera Sondhi, Katrina Zwaaf

Agenda

1. Approve previous minutes
2. Treatment of notes in the Marc holdings records of canceled titles (& what happens when we get additional volumes)
3. Bound-with glitch (informative)
4. Clarify circulation status for item types at the Annex
5. Current projects/information sharing

1. Previous meeting minutes approved.

2. Discussion ensued about how to handle "cancelled notes" on Marc holdings in case where we receive additional volumes after the canceled date.

• Group was unsure if a 928 note is still added to the bib record, needs clarification from the cancelation coordinator.
• Group's recommendation was to keep a detailed delimiter X note (i.e. |xCancelled with v.28 2009) but to have a more general delimiter Z note that showed to the public and just said "Canceled" or "Subscription canceled".
• Recommendation needs to be discussed further with Serials Acquisitions

3. Bound-with glitch

• The child records will come up as "on-order" if the parent record is shadowed. Do not shadow the parent record!

4. Circulation status for items at the Annex

• Group discussed how to know what circulation tatus is for items going to the Annex.
• A "in most cases" guideline was discussed as follows:
  1. LC usually means circulation is yes, item type usually BOOK-Y
  2. LCPER usually means circulation is no, item type usually PERIODCL-N
  3. Shelved-by-title usually means circulation is no, item type PERIODCL-N
  4. SuDoc, varies greatly; selector decision
• Dean was not present for this meeting so further discussion was need before any verification.

5. Info sharing/projects updates

• Routine work reported by all
• Projects being worked on:
  1. New Brunswick:
     1. Alex-EAL Chinese & Koren Periodicals move
     2. Alex Gov Docs microprint set transfer to Annex
     3. Remaining Alex Stacks 2B weeding
     4. New list given to selectors for more Alex REF weeding
     5. Preparation for new Café at Alex
     6. Clean up of material in conference room that came from the back offices of the reading room
  2. Camden:
     1. Renovations; new offices and computer lab
     2. Weeding Encyclopedia's
  3. Newark: None to report at the moment

Assignments:

1. Discuss canceled notes with Serials Acquisitions
2. Clarify with Dean about circulation

Pending:

1. Canceled notes on Marc Holdings

Next meeting: 11/10/2010: Alexander/Pane room Time: 10am
Next recorder: Dean Meister
Back up recorder: Melody Tomaszewicz