Minutes for November 22, 2005 Meeting

Present:: Judy Gardner, Elizabeth Leister, Gracemary Smulewitz, Christopher Sterback (recorder)

1. Status report on batch withdrawals now that they have resumed

Batch withdrawals are moving ahead. This is a summary of the current activity:

Library	Project/Group	Type/Month	Number of Items	Status	Removed Unicorn
ALL	GEACLOST	longovd.items	131		10/29/05
ALL	RLINDISCARD	MAR05	839		10/31/05
ALL	BATCHWITH	MAR05	793		11/02/05
KILMER	NJDOCS		309		11/14/05
ALEX	RECON	MISSING1	517		11/14/05
ALL	CLEANUP	SHADOW	128		11/14/05
ALL	RLINDISCARD	APR-NOV05	1008		11/17/05
ALL	BATCHWITH	APR-NOV05	1506		11/17/05
ALL	MISSING/LOST	FY2004	3470	^*
ALL	DISCARD	APR-NOV05	218	PENDING
ALEX	RECON	MISSING2	82	PENDING

^*outstanding billing issues

2. Inventory testbeds

a. Art, Chemistry, Kilmer - Andy Martinez has finished the testbeds at these three branches but was not able to attend today's meeting. ISAWG will schedule a special meeting in December devoted to reviewing Andy's testbed results.

b. Newark - Ann Watkins reported that Newark inventoried another 843 items in November and of these, 72 items were not in Unicorn, 2 items were damaged, and 57 items were in the same call number range in Unicorn but were not inventoried. Ann still needs to run the report that batch charges the uninventoried items to MISSING.

Gracemary and Chris visited Ann Watkins in Newark to review the uncataloged material encountered during the inventory. These were items with no barcode or with a barcode but not in Unicorn. They appear to be routine items that units typically encounter and an individual in Dana's Technical Services will be trained to search the material and take one of two actions. If a bib record for the title exists in Unicorn, the Dana copy will be added. If no bib record exists, a brief record will be created with a 500 note. This note can be used to harvest the records in batch at a future time when Cataloging is able to work on this category of records. ISAWG also believes that current recon projects will benefit this process by providing a higher percentage of bib records where the Dana copy can simply be added.

Ann reported that she has returned the items not in IRIS to the shelves but marked them with dots so that they can be worked on when the individual from Dana's Technical Services is trained and ready to do so

3. Annex recon and inventory

There is interest in recommending that the Annex is the next unit that should be "reconned". Given the history that some items were moved to the Annex without reflecting the transfer in our bib records, this might be one location where recon and inventory will need to work together. Also, since the items are stored by the Annex shelf location we won't be able to use one of the features of Unicorn's offline inventory reports that lets you know whether an item is out of call number order. In fact ISAWG is leaning towards recommending that inventory be performed online with a scanner attached to a laptop connected to live Workflows so that any record maintenance issues can be addressed immediately. In preparation for a more informed decision ISAWG team members will review Stacey DeMatteo's recon proposal together with new metrics on the content of the Annex collection.

4. Alexander Card Catalog sampling

Judy Gardner met with Rhonda Marker and others to get some background information and to begin to follow-up on whether the Alexander card catalog can be removed as part of the Reference Area renovation. Essentially, the Alexander card catalog has not been maintained for many years and it would not be a cost effective resource to assist with any kind of recon or inventory project. Based on this it is ISAWG's recommendation that the card catalog can be removed.

5. Next Meeting