a. Here's a summary of the batch withdrawal activity since the last report.
|Library||Project/Group||Type/Month||Number of Items||Status||Removed Unicorn||OCLC Holdings Deleted|
The MISSING-XTRA group includes 94 items inadvertently missed from past batch withdrawals of MISSING items. Thanks to Andy for identifying these.
b. Scheduling conversion of LOST-ASSUM items to LONGOVRDUE with follow-up batch withdrawal.
There are 526 long overdue items that were due prior to 7/1/2005 and are scheduled to be batch removed from Unicorn the first week of April. These are the items that were never returned even after Access Services implemented the Billing/Collections process by sending patrons 30-day collections letters. Access Services will search these items one more time by April 2. On April 3 Chris will run the report that converts these from LOST-ASSUM to LONGOVRDUE and creates the large LOSTITEM notes in patron records containing the historical checkout information.
a. Andy shared the final report of the inventory at the Art Library. Here are the overall totals:
Art Library Collection Totals
|Reference Collection:||1,648 items|
|Folio Collection:||14,885 items|
|Stacks Collection:||55,063 items|
|EFolio Collection:||532 items|
|Grand Total:||72,128 items|
Items Not Found in Catalog Totals
|Without Barcodes:||55 items|
|With Barcodes:||47 items|
|Without Barcodes:||106 items|
|With Barcodes:||85 items|
|Without Barcodes:||81 items|
|With Barcodes:||340 items|
|Without Barcodes:||37 items|
|With Barcodes:||35 items|
|Without Barcodes:||279 items|
|With Barcodes:||507 items|
Missing Item Totals
|Reference Collection:||77 items|
|Folio Collection:||377 items|
|Stacks Collection:||1,357 items|
|EFolio Collection:||51 items|
|Grand Total:||1,862 items|
Damaged Item Totals
|Reference Collection:||51 items|
|Folio Collection:||1,017 items|
|Stacks Collection:||2,792 items|
|EFolio Collection:||61 items|
|Grand Total:||3,921 items|
b. Items Not Found in Catalog - Representatives from Access Services and DTS will form a working team by May 1 to work on items inventoried that were not found in IRIS. As part of this project the team will 1) search for the items in IRIS, 2) determine why they do not have bib records already and, 3) work with Selectors to determine whether these items should be added to IRIS or withdrawn from the collection. If they should be added to IRIS, the group will also keep track of how many are copy adds and how many brief records are created. Andy will ask for volunteers from Collection Management staff to work on this.
c. Damaged Items - A workflow still needs to be determined for damaged items found in inventory. ISAWG would like these items reviewed by the appropriate selector to evaluate whether the items should be preserved, replaced, or withdrawn. Gracemary will ask Bob Sewell to invite Andy to a future CDC meeting to review the process and seek their advice.
d. Next units for inventory - Since we have two PocketCirc devices, Andy would like to simultaneously inventory a large branch and a small branch. Andy proposes inventorying Chemistry STACKS and REF for the small branch and perhaps LSM STACKS and FOLIO for the large one. At a rate of 200 scans per hour, Chemistry would take approximately 85 hours and LSM would take approximately 680 hours. Andy needs to sample the LSM collection to gather a metric for cataloged vs. uncataloged items. ISAWG also recommended not beginning LSM's inventory until after the item type changes are complete.
Based on previous discussions at ISAWG and TSCWG, the two groups believe the shadow flag has been inappropriately applied to potentially 26,000 items in Unicorn. TSCWG has implemented procedures and best practices to prevent more from being created but the 26,000 already in existence need to be addressed. Since we are not able to review each of these items individually to determine which items should be shadowed and which should not, Gracemary suggested that any item with a date cataloged should not be shadowed. It was noted that 14,000 out of the 26,000 are brief government document records created in Geac as circ-on-the-fly records and we need to check with Ellen Calhoun to verify whether these should be unshadowed; however, the remaining 12,000 should be unshadowed. Once we verify how we're going to handle the government document records, Systems will work on a script to batch unshadow the group of items.
The next ISAWG meeting is tentatively scheduled for Tuesday, May 27 at 10:00 a.m. in the TSB conference room.