Current members of the IRIS Public Access Committee (IPAC) were convened by Jeanne Boyle to review the group’s charge, membership, and work. The membership has changed and shrunk, the group needs a new chair, and there is a great deal of important work to do. Over the past year or so, major changes to the catalog have taken place and documentation needs to be updated. The known documentation includes the online “IRIS Guide,” the one-page paper handout, and the “How do I know if RU has a particular journal?” information on the Libraries’ website. IPAC also needs to become proactive in explaining to all librarians and staff changes as they occur. The chair needs to attend monthly LIS meetings, where enhancements and problems are discussed and approaches planned. Since the group is now formally affiliated with public services, close work with the public services council is expected.
Handouts were “Report of the Format Merge Group to the Public Services Council,” “Cataloging E-Monographs: Draft Report of Findings,” “The Basics of Searching IRIS,” and “How Do I know if RU has a particular journal?”
During the discussion, committee members reviewed the history of the group and the charge issued in 2000. Every current member brings a valuable perspective, but there are not enough hands to tackle all that must be done. The needs of public services librarians and staff for documentation and training were considered. No current member emerged as able to take on being chair given heavy workloads, and priorities among various public services groups were discussed.
The status of the IRIS guide will be investigated right away. Vib will ask Julie Still for a copy of the draft from fall 2001.
Stephanie will establish a group discussion list, to be called rul_ipac.
Jeanne will adapt and reissue the 2000 charge and work on expanding the membership.
The group set a tentative meeting date for September 18, 2002, 9:30 - 11 am, Rutgers Conference Room, Rutgers University Libraries Administrative Offices, Alexander Library.