Minutes of November 24, 2003 Meeting

Present:: Stephanie Bartz (recorder), Natalie Borisovets, Vibiana Bowman (via teleconference), Ellen Calhoun, Linda Langschied, Bob Warwick, Mary Beth Weber

IRIS redesign

B. Warwick is working on the new Quick Search screen as a priority. The hope is to get it working this week. Bob will send an update to IPAC on Monday, December 1.
Once the new page is fully functional RUL will be asked to review it. The final version will be sent to WAC so that an equivalent IRIS search box can be added to the RUL home page. The IRIS Guide will also need to be updated to correspond to the final version.

There was a general review and discussion of how users know when material does not circulate. The consensus was that there is currently no easy reliable way to get that information for all materials. There was overall agreement that something should appear in IRIS to clearly indicate which material does not circulate, and which non-circulating material can move from one library to another.
One short-term solution to part of the problem is to change the wording on the Deliver/Recall form so that it more closely matches that on the Request Article/Other form. We may also want to consider adding the phrase "Do not use this form for Media."
Longer-term goals include creating a list of non-circulating libraries and sublocations that could become part of the IRIS Guide and be linked from context sensitive help pages. The possibility of getting IRIS to reflect the non-circulating status of individual items should also continue to be pursued. [See IPAC Minutes, April 16, 2003] And finally, we may consider linking to IRIS tutorials that are being created by the instruction librarians.

The most recent LIS minutes mentioned a new IRIS feature that could add note fields to the WebCat display. Existing notes that include information such as Annex locations are not currently visible anywhere in WebCat. The content of these notes is being reviewed to determine whether they should remain private/staff notes or become public notes. Public notes would be item level notes that would show in the default WebCat display. B. Warwick will send a sample record to IPAC since we may be involved in formatting the notes as things progress.

Next meeting: December 22, 2003, 2:00 p.m.
Recorder: Mary Beth Weber