Minutes of the March 18, 2010 Meeting

Present:

Stephanie Bartz (chair & recorder), Natalie Borisovets, Ellen Calhoun, Sara Harrington, Bob Warwick

Excused:

Theo Haynes, Li Sun

1. Symphony 3.3.1

• The broken links to context sensitive help have been fixed and the help page that needed updating has been revised.
• Bob distributed a list of the stopwords that are used in IRIS. These are essentially character strings rather than words, so IRIS treats them as stopwords even if they represent a different word in another language. Foreign language equivalents for stopwords (e.g., le, la, der) are not themselves stopwords. A search that contains nothing but stopwords will retrieve a message indicating that "Your search contains all stopwords."

2. Media booking button

Bob has begun work on developing a context sensitive Media Booking button that will appear on any record that has an item at a "media desk." The Book Delivery/Recall button will need to be suppressed on those records where all items are at a "media desk" since Book Delivery/Recall is not an option in such cases. The tentative label for the new button will be "Media Booking" and it will appear first in the button list at the right of any detail record for which it's appropriate.

3. Book Delivery/Recall page

The existing Book Delivery/Recall page was compared to the revised version in the test system and a third version drafted by Stephanie. After some discussion, the group agreed on the following text and arrangement:

Book Delivery

• Rutgers University students, faculty, and staff may use this form for intercampus delivery of a circulating (-Y) BOOK or OTHER MATERIAL when the material is IN-LIBRARY, IN-PROCESS, or PENDING.
• Do not use this form to request a book or other material that is already in the library where you want to pick it up (e.g., a Dana Library book for pick up at Dana) or that is in a library on the same campus (e.g., an Art Library book for pick up at Alexander Library). These requests will be canceled.

Recall

• Rutgers University students, faculty, and staff may use this form to recall a BOOK or OTHER MATERIAL that is CHECKEDOUT.
• For quicker delivery, try [E-ZBorrow] to request the material from another institution.

To request:

• a book or other material that is ON-ORDER, or to have a non-circulating (-N) item delivered to another campus (Camden, New Brunswick/Piscataway, Newark), use the [Book Special Request] option or use [E-ZBorrow] to request the material from another institution
• a book or other material for delivery to a Rutgers law library or off-campus pickup site, use the [Book Special Request] option
• a journal article, use the [Article Delivery] option
• a video or audio item for classroom use or for preview, use the [Media Booking] option

See Rutgers Delivery Service (RDS) for more information

Stephanie will send a revised draft to the group and Bob will put it in the test system for final review.

4. IRIS feedback

There have been two recent messages sent to IPAC about the fact that the Book Delivery/Recall button does not appear as an option when a record is retrieved via a call number search. This has been a known problem for some time. Bob will investigate further to see whether it's possible to get the button to display.

5. Developing a checklist for testing software updates

IPAC needs to develop a checklist of items to be routinely tested with each catalog software update. Since the IRIS Guide gives instructions on how IRIS should work, it was decided that this should be the basis for testing. Each IPAC member will be responsible for checking the instructions in a specified section of the guide in order to determine whether IRIS does what the guide says it does. This should identify problems with the catalog while also helping to keep the guide and context sensitive help updated. Stephanie will work on splitting up the guide so that everyone has a piece to work on. The committee will do a test of the live catalog in order to document the testing procedure.

6. Information Sharing

• The NCIP server is being installed for use with Relais.
• The mid-year report was submitted as drafted.
• Stephanie will book rooms for IPAC meetings on the third Thursday of the month for the rest of the year. The dates will be sent to the IPAC list.

7. Next meeting

April 15, 1:30 p.m., University Librarian's Conference Room

3/18/2010sb, revised 3/23/2010