Minutes of the January 20, 2011 Meeting

Present:

Stephanie Bartz (chair & recorder), Natalie Borisovets, Ellen Calhoun, Sara Harrington, Theo Haynes, Li Sun, Bob Warwick

1. IRIS Guide

There have been delays in updating the IRIS Guide due to problems with the style sheet. After reviewing some proof of concept pages, the committee agreed that it would be beneficial to recreate the guide as a Libguide and link out to it from IRIS. Updating will be easier, more than one person can be given access to make updates, and the general organization will be more familiar to users who are already aware of research guides done in that platform.

Stephanie will transfer the content and make the necessary updates. A table of contents page similar to the upper section of the existing guide will be included.

2. Continuing review of Rev.D / Project Chart

• The response from Access Services regarding proposed changes to the My Account pages has been positive. Following a suggestion from Access Services, Bob will experiment with ways to make the headings stand out more. Once IPAC reaches agreement on that change, the redesigned pages will be moved from test IRIS into the live catalog.
• The "OK" that appears on action confirmation pages has been changed to "Continue" and made a button in test IRIS. Bob will make the font on the button bold before the change is moved from test IRIS into the live catalog
• Work on making the E-ZBorrow button more context sensitive needs to be resumed. Bob will notify IPAC of the current criteria for displaying the button so that new criteria can be determined (e.g., display button when all items are CHECKED OUT or MISSING).

3. Cleanup of initial articles in 245s

Mary Beth Weber has agreed that Li can take on the work of cleaning up titles that lack the indicator for their initial articles. The majority of these are MRQ brief records that were created in GEAC in the period between 1983 and 1987 when use of the indicator was not an option. To find them using a Title begins with search in IRIS, the initial article must be included as part of the search.

Li and Bob have worked out a way for her to use MARC edit to make global corrections to the records. The next step will be to determine the optimum search criteria for identifying the records. The project will begin with English language records and proceed to other languages as time permits and as new criteria for those languages is developed.

4. IRIS feedback and fixes

• The search results page is currently displaying the phrase "copies on order" along with owning libraries when an order record exists. Bob will correct this so that the phrase no longer appears.
• The question of whether item status (e.g., ON ORDER) can be added as a search limit on the Advanced Search page was revisited. Because of the way the content of that field is derived, using it as a search limit is not an option.
• There were a variety of comments in the Counting Opinions results that mentioned the frequency of finding books listed in IRIS that were then not found on the shelves. IPAC will forward the recommendation that an actual inventory be done to clean up the records for items that are no longer in the collections.

5. Updates on permalinking and checklist for testing software updates

• Responses were received from 5 of the librarians who agreed to test the permalink function. At its February meeting IPAC will proceed with determining which pages the permalink option should appear on and whether the function needs a different name. Appropriate help pages will also be incorporated into the new version of the IRIS Guide.
• Patch cluster 3.3.1 has been delayed until the end of January and implementation of Symphony 3.4 has been pushed back. The deadline for IPAC’s development of a testing checklist has been extended, but committee members should continue working on their section of the checklist.

6. Mid-year review of goals

Progress has been made on four of the five goals established by IPAC last year. Stephanie will draft a mid-year report to reflect the current status of those goals.

7. Information sharing

• With the help of Sam McDonald, the URLs for IRIS have been updated throughout the Libraries’ website.
• Due to a limit on the number of characters allowed, four of the names in the list of Rutgers pick-up locations in E-ZBorrow have been changed so that they no longer exactly match the list in IRIS.
• The problem with the way diacritics display in test Workflows has been fixed so that they now display the same as in the production system.
• The Pinyin conversion has been completed so records for materials in the East Asian collection are easier to search.

8. Next meeting

February 17, 1:30 p.m., University Librarian’s Conference Room