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This needs to be completed by Dec 14. Details of any issues encountered during testing should be sent to the committee mailing list as soon as possible. Notifications of completed testing should also be sent to the list so that we can track which areas have been done and where work is still needed.
After discussion of various considerations regarding the Exit button (e.g., the number of ARL/Sirsi libraries that have eliminated the Exit button, general usage, possible effects of eliminating it), the committee decided to 1) eliminate the Exit button and 2) create a Logout (one word) button, background in white, text in Rutgers red, placed on the right end of the gray/gold bar. The button will appear only after a user has logged in to My Account or used one of the request options that requires login.
No additional changes since those sent via email following the last meeting.
Otto shared a document she had prepared with suggestions/recommendations on fields to be included and excluded from the VM-FULL display, Fields Omitted from Default VM-Display, which included conceptual justifications for each. [Attached]
Final decisions are:
December 15, 2011 at 2 p.m. rather than the usual 1:30.
Respectfully submitted,
Theo Haynes
Fields Omitted from Default VM Display
Reasons to omit fields from the default display include
1. The field isn't comprehensible (e.g., fixed fields)
2. The field clutters the display and isn't needed for identification
Reasons to include a field in the default display include:
1. Aids in identification
2. Tells the user why the record was retrieved
3. In the case of media materials, the display is already so long the user may assume
s/he is looking at the long display and wouldn't think to ask for a long display,
particularly when changing displays is not an intuitive, obvious, or quick option
4. The cataloger has made the decision the data is useful (for the end user, generally),
and spends time creating a description that's never seen
Some fields might be subject to removal from even the full display, and possibly deleted
from bib records, e.g., 691 (234 records) and 699 (18 records).
This could facilitate record migration to OLS, and could make room for new additions
to the displays if we've hit our limit?
Other issues with VM records (and in some cases, records for all material types)
Hyperlink 655s. The Library of Congress has established a new authority file for these terms
and according to new best practices, they should be added to records for moving images.
A hyperlink would help users find additional records assigned a particular heading.
Remove hyperlink from 246. This is a variant title field and users have no need to find
other records with the same variant title. When clicked, the display is confusing
("No other items on this topic. Continue.") See example: Women, war, & peace.
Also a strange display because the subfield 'i' (note) is hyperlinked.
The subfield 'i' in the MARC record is meant to be the display constant (field label),
not appear in conjunction with it. See example: Dybuk.
Remove hyperlink from 490. This is a transcribed field and if the cataloger has
chosen to index it, s/he will be required to add a series added entry (830),
which will appear directly below the 490 and duplicate it. In general, a transcribed field
should never be hyperlinked. See example: Evolution. Disc 2, Great transformations.
Display 538 as first note. This field was defined separately from the 500 field so
that it could be pulled out as the first displayed note. Currently it displays last.
538 tells the user the 'disc' mentioned in the physical description is a DVD.
I recommend we look at candidates for deletion as well as candidates for addition,
especially if we are reaching limits of fields available for display.
Some of the fields below may not even appear in the complete display.
1. Displays now
100 Personal author
110 Corporate author
111 Conference author
130 Uniform title
240 Uniform title
245 Title
250 Edition
260 Publication info
261 Film imprint
300 Physical description
340 Medium
400 Series
410 Series
411 Series
440 Series
490 Series
800 Series
810 Series
811 Series
830 Series
840 Series
505 Contents
508 Credits
511 Performers
520 Abstract
600 Personal subject
610 Corporate subject
611 Conference subject
630 Title subject
650 Subject
651 Subject
655 Genre index term
656 Occupation term
657 Function term
658 Curriculum term
690 Local subject
691 Local subject
580 Title history note
700 Personal author
710 Corporate author
711 Conference author
730 Uniform title
740 Added title
538 Technical details
856 Electronic access
2. Displays now but candidate for omission pending consultation
261 Film imprint (22 records; pre-AACR1 Revised and USMARC only)
340 Physical medium (graphic materials)
580 Linking Entry Complexity Note (this is a serials field)
656 Index term-occupation (1507 records; probably used in SC/UA)
657 Index term-function (12 records; probably used in SC/UA)
658 Index term-curriculum objective (not listed in tag count; possibly used in SC/UA)
690 Local subject heading (13262 records; formerly used to provide access by
discipline or curricular use; may have had other applications)
691 Local field (234 records)
840 I don't find this has ever been a valid MARC field (14 records)
*Note: Record counts are for all record types, not just VM.
3. Not displayed and that's OK
001
003
005
006
007
010
020
024
028
040
041
043
044
050
588???
978
4. Candidates for addition to VM default display
246 Varying form of title (can explain why record retrieved)
257 Country of producing entity (not yet used [? But 84 records] but would like to if
displayed; provides useful information previously not recorded except for
archival moving image materials; particularly useful for language and area studies use)
501 With: note (repercussions for bound-withs; see examples Satan in high heels;
The wild and the naked)
502 Dissertations (probably we don't have any yet, but will)
504 Bibliography, etc. (filmographies included here, when special feature)
510 Citation/References (rare but occasionally used to cite film reviews)
518 Date/Time and Place of an Event (IJS performance recordings; "Filmed on
location" notes)
521 Target audience note (MPAA rating goes here)
533 Reproduction note (repercussions for dubs; see example Ancestors in the
Americas)
546 Language (particularly important note, since so much video is used in language
and area studies courses)
586 Awards
588 Source of description note (we are just starting to use this according to a new best
practice; most useful for other catalogers; tells users the description is copied or
derived from another bib record, e.g., description of a streaming video is copied
from the description of the VHS)
776 Additional physical form entry (new best practices dictate this field be used to
point to a different physical format; see example Medea [electronic resource];
this is used more and more for NJVid titles, and indicates the edition to which the
streaming version corresponds)
500 Statements of responsibility not eligible for title area or cast/credits notes
Edition and history, for example:
Original release year; otherwise not visible to user (e.g., 1939 for GWTW)
Originally released as part of boxed set of films by Pedro Almodovar
Originally released as a boxed set titled Golden age of television
Physical description
Widescreen
Letterboxed
Silent with added music track
Accompanying material
Special features
Copyright notice
Nature or form when not evident from the description
Source of title proper (primarily for catalogers)
Variations in title (often incorporated into 246 subfield i
Parallel titles and other title information
Publication, distribution, etc., and date
Series
Numbers borne by the item