This needs to be completed by Dec 14. Details of any issues encountered during testing should be sent to the committee mailing list as soon as possible. Notifications of completed testing should also be sent to the list so that we can track which areas have been done and where work is still needed.
After discussion of various considerations regarding the Exit button (e.g., the number of ARL/Sirsi libraries that have eliminated the Exit button, general usage, possible effects of eliminating it), the committee decided to 1) eliminate the Exit button and 2) create a Logout (one word) button, background in white, text in Rutgers red, placed on the right end of the gray/gold bar. The button will appear only after a user has logged in to My Account or used one of the request options that requires login.
No additional changes since those sent via email following the last meeting.
Otto shared a document she had prepared with suggestions/recommendations on fields to be included and excluded from the VM-FULL display, Fields Omitted from Default VM-Display, which included conceptual justifications for each. [Attached]
Final decisions are:
December 15, 2011 at 2 p.m. rather than the usual 1:30.
Fields Omitted from Default VM Display
Reasons to omit fields from the default display include 1. The field isn't comprehensible (e.g., fixed fields) 2. The field clutters the display and isn't needed for identification Reasons to include a field in the default display include: 1. Aids in identification 2. Tells the user why the record was retrieved 3. In the case of media materials, the display is already so long the user may assume s/he is looking at the long display and wouldn't think to ask for a long display, particularly when changing displays is not an intuitive, obvious, or quick option 4. The cataloger has made the decision the data is useful (for the end user, generally), and spends time creating a description that's never seen Some fields might be subject to removal from even the full display, and possibly deleted from bib records, e.g., 691 (234 records) and 699 (18 records). This could facilitate record migration to OLS, and could make room for new additions to the displays if we've hit our limit? Other issues with VM records (and in some cases, records for all material types) Hyperlink 655s. The Library of Congress has established a new authority file for these terms and according to new best practices, they should be added to records for moving images. A hyperlink would help users find additional records assigned a particular heading. Remove hyperlink from 246. This is a variant title field and users have no need to find other records with the same variant title. When clicked, the display is confusing ("No other items on this topic. Continue.") See example: Women, war, & peace. Also a strange display because the subfield 'i' (note) is hyperlinked. The subfield 'i' in the MARC record is meant to be the display constant (field label), not appear in conjunction with it. See example: Dybuk. Remove hyperlink from 490. This is a transcribed field and if the cataloger has chosen to index it, s/he will be required to add a series added entry (830), which will appear directly below the 490 and duplicate it. In general, a transcribed field should never be hyperlinked. See example: Evolution. Disc 2, Great transformations. Display 538 as first note. This field was defined separately from the 500 field so that it could be pulled out as the first displayed note. Currently it displays last. 538 tells the user the 'disc' mentioned in the physical description is a DVD. I recommend we look at candidates for deletion as well as candidates for addition, especially if we are reaching limits of fields available for display. Some of the fields below may not even appear in the complete display. 1. Displays now 100 Personal author 110 Corporate author 111 Conference author 130 Uniform title 240 Uniform title 245 Title 250 Edition 260 Publication info 261 Film imprint 300 Physical description 340 Medium 400 Series 410 Series 411 Series 440 Series 490 Series 800 Series 810 Series 811 Series 830 Series 840 Series 505 Contents 508 Credits 511 Performers 520 Abstract 600 Personal subject 610 Corporate subject 611 Conference subject 630 Title subject 650 Subject 651 Subject 655 Genre index term 656 Occupation term 657 Function term 658 Curriculum term 690 Local subject 691 Local subject 580 Title history note 700 Personal author 710 Corporate author 711 Conference author 730 Uniform title 740 Added title 538 Technical details 856 Electronic access 2. Displays now but candidate for omission pending consultation 261 Film imprint (22 records; pre-AACR1 Revised and USMARC only) 340 Physical medium (graphic materials) 580 Linking Entry Complexity Note (this is a serials field) 656 Index term-occupation (1507 records; probably used in SC/UA) 657 Index term-function (12 records; probably used in SC/UA) 658 Index term-curriculum objective (not listed in tag count; possibly used in SC/UA) 690 Local subject heading (13262 records; formerly used to provide access by discipline or curricular use; may have had other applications) 691 Local field (234 records) 840 I don't find this has ever been a valid MARC field (14 records) *Note: Record counts are for all record types, not just VM. 3. Not displayed and that's OK 001 003 005 006 007 010 020 024 028 040 041 043 044 050 588??? 978 4. Candidates for addition to VM default display 246 Varying form of title (can explain why record retrieved) 257 Country of producing entity (not yet used [? But 84 records] but would like to if displayed; provides useful information previously not recorded except for archival moving image materials; particularly useful for language and area studies use) 501 With: note (repercussions for bound-withs; see examples Satan in high heels; The wild and the naked) 502 Dissertations (probably we don't have any yet, but will) 504 Bibliography, etc. (filmographies included here, when special feature) 510 Citation/References (rare but occasionally used to cite film reviews) 518 Date/Time and Place of an Event (IJS performance recordings; "Filmed on location" notes) 521 Target audience note (MPAA rating goes here) 533 Reproduction note (repercussions for dubs; see example Ancestors in the Americas) 546 Language (particularly important note, since so much video is used in language and area studies courses) 586 Awards 588 Source of description note (we are just starting to use this according to a new best practice; most useful for other catalogers; tells users the description is copied or derived from another bib record, e.g., description of a streaming video is copied from the description of the VHS) 776 Additional physical form entry (new best practices dictate this field be used to point to a different physical format; see example Medea [electronic resource]; this is used more and more for NJVid titles, and indicates the edition to which the streaming version corresponds) 500 Statements of responsibility not eligible for title area or cast/credits notes Edition and history, for example: Original release year; otherwise not visible to user (e.g., 1939 for GWTW) Originally released as part of boxed set of films by Pedro Almodovar Originally released as a boxed set titled Golden age of television Physical description Widescreen Letterboxed Silent with added music track Accompanying material Special features Copyright notice Nature or form when not evident from the description Source of title proper (primarily for catalogers) Variations in title (often incorporated into 246 subfield i Parallel titles and other title information Publication, distribution, etc., and date Series Numbers borne by the item