Minutes of the March 26, 2013 Meeting

Present:

Stephanie Bartz (chair & recorder), Natalie Borisovets, Ellen Calhoun, Joseph Deodato, Theo Haynes, Bob Warwick

Excused:

Jane Otto

1. RDA related issues

• Display labels have been added to both the test and production systems for tags 083, 264, 336, 337, 338, 344, 345, 346, 347, 377, 380, 381, 382, 383, 384, 542, 774, and 786 for all record formats.
• The 085 tag was added to three junk tag files so that it gets stripped out of records as they load.
• The 264 tag was added to all default displays in both the test and production systems and set to appear immediately after the 260 in the default display tag order.
• A ‘264’ keyword index was created in both the test and production systems and the field was reindexed.
• Labels for the 336, 337, and 338 fields were discussed. Content type will be retained; Media type will be changed to Media device, and Carrier type will be changed to Media type.
• The question of whether copyright symbols display correctly in the Catalog was looked at. Sample instances show the symbol displaying correctly, so it should not be an issue in the 264.
• Default displays that have already been reviewed were considered in light of RDA changes. The 338 will be added to MARC, SERIAL, SCORE, MUSIC, and VM defaults and will appear after the 300 field. Additional changes may be considered when input from cataloging is available.
• It’s been suggested that icons to represent item types should be implemented since General Material Designations (GMDs) aren’t used in RDA records. Bob will investigate the options and see about turning the feature on in the test system. The icons should appear on the hit list display if possible.
• The “This just in…” display includes a column for the 260 field. It was decided that the display should now include the 264, if one exists, and the 260 only if there is no 264.
• The 774 field (Constituent part) will be keyword indexed using standard subfields.

2. Feedback/fixes

• Two issues came up in the course of the RDA discussion:
  • The brackets will be removed from the display of the 240 since these are essentially an artifact from old card catalog rules.
  • Bob will investigate the spacing and hyphenation in the 6XX fields. Heading sections are intended to be separated by a space, followed by a double hyphen, and another space, but this doesn’t seem to be the case. In their current state, problems are created when these fields are copied and pasted into a search box.
• The Change Display “order of call numbers” option needs to be investigated further to determine whether it’s working the way it should.
• RECREAD logic – The original logic for RECREAD specified that those materials only be requestable via Item Special Request. The logic was recently modified so that Book Delivery/Recall is an option. E-ZBorrow for these items is blocked, so that button is suppressed.
• The problem of foreign language secondary subjects was raised again, and was referred back to Cataloging. Foreign language subject headings should be stripped out when records are loaded.
• Annex materials have been excluded from the “This just in…” pages.
• The problem with links from My Account to shadowed records still needs to be investigated. Records in My Account are set to link out to related bib records, but these records can’t display when they’re shadowed.
• A question regarding the number of headings shown in the browse list display was received. Although the numbers are often misinterpreted as representing the number of records rather than the number of times the heading appears, they were thought to be useful and will remain in the display.
• The 880 was recently looked at and assigned the label “Original script.” It displays in Workflows, but does not show in any public catalog display because non-Roman characters do not display correctly without Unicode.
• A question about the Secondary subject label (specifically for MeSH) was received. The label for MeSH headings is being changed to “Medical subject” to accommodate UMDNJ. The field will be indexed and hyperlinked.
• The library names used on the sign in screen for new ILLiad users are different from those used in the Catalog and E-ZBorrow. The problem was referred to Judy Gardner; it will be looked at along with the changes need for the UMDNJ integration.
• The February USC meeting included a discussion of note fields in the Catalog. It was decided that the 586 (awards) field should be added to the keyword index using standard subfields.
• UMDNJ uses EndNote instead of RefWorks. An export to EndNote feature will need to be developed.
• The synonym list for the ‘General’ Authority Thesaurus currently includes three thesauri: authors, titles, and subjects. Since we now have a Genre Authority thesaurus, it was decided that the genre thesaurus should be added to the ‘General’ Authority Thesaurus synonym list as well. This will insure that the results of failed keyword searches (which default to a browse list based on the subject thesaurus) include cross references to all of the other thesauri.

3. Project chart review

Covered in items 1 and 2.

4. Information sharing

• UMDNJ integration (as it relates to the Catalog)
  • NLM and NLMPER shelving schemes have been created.
  • ‘National Library of Medicine’ has been added to the shelving scheme list in Call Number Search.
  • Three new libraries have been created: RWJ / Robert Wood Johnson Library (New Brunswick), SMITH / George F. Smith Library (Newark), and UMD-ONLINE / UMDNJ Digital Resources
  • A MeSH Authority Thesaurus has been created. [NOTE: LCC determined that this thesaurus should be added to the ‘General’ Authority Thesaurus synonym list as with the Genre Authority Thesaurus in the final bullet of item 2.]
  • 17 new sub-locations have been created: ACQ-DEPT, ADMIN-DEPT, AUDIODIG, CAT-DEPT, CHINARD, CONSUMHLTH, HOM-CLASSC, HOM-HIST, HOM-NJ, HOM-NJRARE, HOM-PARSON, HOM-RARE, HOM-RARE19, ILL-DEPT, REF-DEPT, SER-DEPT, and STORAGE.
  • A ‘medical subject’ keyword index was created with a keyword index variation for ‘_2’ to the: 600, 610, 611, 630, 650, and 651 tags.
  • A ‘medical subject’ browse index was created with a browse index variation for ‘_2’ to the: 600, 610, 611, 630, 650, and 651 tags.
  • A list of which fields should be retained when the Catalog merge is done is being developed. Bob will merge a few records into the test system.
  • All UMDNJ records will be moved into the production catalog in April so that the full catalog is available for webscale discovery. UMDNJ records will be shadowed at the call number level until the July 1 transition.
  • MeSH headings were removed from the general keyword subject search when the MeSH search was put in place in test. At the request of LCC, Bob will return MeSH headings to this search so that “Subject keyword” searches search across all subject headings (i.e., LCSH, MeSH, and secondary subject).
• The Wikipedia entry for IRIS has been revised.
• More than 60 requirements in about 5 categories were developed for webscale discovery. The RFP went out and responses are due back next week. Two weeks have been allotted to evaluate the RFPs after which vendors will be selected for the trial.

5. Next meeting

April 18, 1:30 p.m., University Librarian’s Conference Room.