Minutes of May 4, 2000 Meeting

• most critical services during IRIS downtime are reserves, requests, charging and discharging books

• EEBO records will be loaded in batches (no downtime; records will be indexed immediately)

• LIS Committee recommended annual re-indexing for IRIS which would require approximately four days (backup = 5 hrs; rebuild of indexes = 78 hours; backup = 5 hrs); the timeframe for this backup should be negotiated depending on university schedule

• review of and plan for enhancement process:
  1. Get staff read-only access
  2. LIS set data structure for enhancement process
  3. ask each group for additions to enhancement list representing their module
  4. LIS review suggested enhancements
  5. Send reviewed suggestions to Systems
  6. Systems will respond to suggestion, either by posting suggestion or by reporting as a software problem

• assignments for coordinating review of enhancements:
  • Reserves: Judy Gardner
  • Acquisitions: Janet Howard
  • Booking: Mike Giarlo
  • Cataloging: Rhonda Marker
  • Circulation: Judy Gardner
  • Public Access: Karen Oster
  • Reports: Linda Turzynski
  • Serials: Mary Page
  • Systems Administration: Bob Warwick
  • Z39.40: Systems and Rhonda Marker

• at a later date LIS will try to determine criteria for automatically changing status of IN-PROCESS to IN-LIBRARY

• LIS Training Coordinator - full support was voiced by LIS members to continue position of LIS Training Coordinator; the Training Coordinator has consistently spent 50% of her time on this position; has set up rooms; helped with mechanics of training and knowledge of content; because of this position, trainers can spend time on content; important part of learning organization; ongoing need for this position due to frequent upgrades and the fact that the LIS affects everyone within RUL