STAFF RESOURCES

Minutes of November 7, 2002 Meeting

Present:
Jeanne Boyle, Nancy Hendrickson, Rhonda Marker, Ann Montanaro, Mary Page, Gracemary Smulewitz, Christopher Sterback (recorder), Bob Warwick

1. Status on upgrade to 2002.0.14.0

LIS team members reported they only just started to test the new version. Chris reported that the fix for placing holds on multi-volume sets in IRIS when a patron has one of the volumes checked out has not been fixed in the new release, as we were lead to believe. Chris reported this problem to the SIRSI Helpdesk.

2. New Subrelease 2002.0.15.0

Chris reported that SIRSI made available a newer version of Unicorn 2002 known as 2002.0.15.0. This newer release contains bug fixes that were encountered in the initial release. Systems plans to load this version on the test system during the week of Nov 11 or Nov 18. [done - 11/13) In the meantime, he emphasized that this should not dissuade anyone from testing since the subrelease has not made any major changes.

3. IPAC Update

Jeanne Boyle summarized the latest activities of IPAC. During the week of 11/25 Bob will move our IRIS custom pages aside so that IPAC can view the SIRSI delivered pages. Stephanie Bartz is working hard on updating the IRIS guide. She's discovering areas that need to be addressed such as defining the item statuses, removing obsolete sublocations, and removing unused classification schemes. IPAC also plans to review the displays for non-book formats. IPAC reviewed the request referred by Rhonda Marker regarding the removal of old Geac circ records migrated to Unicorn. IPAC believes there is still some value in maintaining these records in Unicorn but needs more information regarding the profile of these records before it can make a recommendation.

4. Need for SIRSI consultant?

LIS team members do not believe they need the services of a SIRSI consultant this fiscal year

5. UUGI 2003

Chris reported that more details regarding the UUGI/DRA superconference are being distributed. Details have been posted to http://www.superconference.info. The registration fee is $420 plus a $25 User Group Fee. Presenters receive 50% off of the registration fee. Gracemary Smulewitz is presenting a session on Marc Holdings and Chris Sterback is co-presenting a session on Demand Management.

6. Holds on items in circulating locations individually marked as non-circulating

There are thousands of items in circulating locations in IRIS that do not circulate. These items may or may not be identified in Workflows with the "can't circ" flag but those that are do not prevent patrons from placing holds on these items in IRIS. In addition, items marked "can't circ" are excluded from the pull lists because the pull lists only list items that circulate. The result is that 1) holds on these items are never processed and 2) holds are being routinely removed on items physically stamped that they do not circulate. Chris asked LIS team members for their recommendations on how to address this problem. One suggestion was to create a non-circulating sublocation for these items since we do have the ability in Unicorn to prevent a patron placing a hold by sublocation. Rhonda and Gracemary would first like a count of items marked "can't circ" by location so they can build a "collection profile". Systems will provide this count to Rhonda and Gracemary. [done - 11/20]

7. Information sharing, announcements

Mary - attended the Charleston conference; SIRSI sent two individuals to the conference; Innovative Interfaces is working on a web bridge from their Acq module. The web bridge will allow staff to first search their own database but, for items not found, will initiate a broadcast search to a preselected list of vendor sites.

Chris - Cataloging and Systems signed off on the replacement EEBO records and are now waiting for ProQuest to make the revised records available on their ftp site; a connection to CRL has been configured in the test system so that IPAC can review and test the new broadcast-searching feature in Webcat coming in the next release of Unicorn (Unicorn 2002).

8. Next meeting:

The next LIS meeting will be held on December 5, 2002 from 1:30 to 3:30 in the TSB conference room.



 
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