STAFF RESOURCES

Minutes of January 9, 2003 Meeting

Present:
Judy Gardner, Rhonda Marker, Ann Montanaro, Mary Page, Gracemary Smulewitz, Christopher Sterback (recorder), Bob Warwick

1. Upgrade to 2002

Chris reported more details on the problems with the upgrade first attempted on Saturday, January 4 at 6pm. The upgrade errored out in the phase that delivers new reports and programs. Chris contacted SIRSI Critical Care (SIRSI's name for after hours night and weekend support) for a diagnosis but Critical Care staff was not able, at that time, to resolve the problem and suggested we restore the database to its pre-upgrade condition. (Subsequent to this summary, the upgrade was rescheduled for Tuesday, January 14 at 6pm. The upgrade did error out again but Critical Care staff were able to determine the cause and the upgrade completed successfully in the early hours of January 15.)

2. Sirsi SuperConference 2003

With the merger of SIRSI and DRA, the annual SIRSI conference, formerly known as UUGI (Unicorn Users Group International) is now being called the "Sirsi SuperConference" since it will combine events and programs for the user groups running each system. The conference will be held two months earlier in St. Louis from March 16-19. Chris reported on the tentative costs for attending the conference in its new location and inquired who else on LIS was interested in attending. Aside from the presenters Chris and Gracemary, Rutgers will also send Judy Gardner, Janet Howard, Tracey Meyer, and Bob Warwick. (Subsequent to this meeting the number in our delegation was reduced to 4 because of budgetary constraints. This means Tracey and Bob will not be attending.)

3. Visit from New Jersey City University (NJCU)

Ann reported that she was contacted by the Library Director at New Jersey City University, Grace Bulaong, for a site visit. NJCU Library is considering migrating from DRA to SIRSI and would like to talk to LIS about our implementation of SIRSI. The visit is scheduled for Thursday, January 16 at 1pm in the TSB conference room.

4. ALA/SIRSI

Ann reported on some of the SIRSI events at ALA and that our new Account Manager, Kate Duval, will meet with those attending ALA from LIS on Sunday, January 26 at 2pm in the SIRSI suite.

5. IPAC Update

Jeanne Boyle reported that IPAC reviewed the presentation of Webcat at our peer SIRSI institutions in preparation for a redesign of the interface. They looked at whether keyword or browse was the default and other notable features we may wish to implement.

Jeanne also expressed concerns regarding our presentation of Marc Holdings records and the difficulty that the librarians and patrons were having interpreting our serials records. She asked what the plans were to address these issues. Gracemary responded that the Holdings Working Group was in its final phase of the implementation of Marc Holdings for currently received titles and that the next phase was to cleanup 930's and to implement more standardization in the presentation across the three campuses. To start this process, Gracemary asked Systems for a list of 930's attached to bibliographic records with active serial controls. Gracemary will project a date when the 930's will be "cleaned up" once she receives a count from Systems. Jeanne asked Gracemary to produce a statement for the Public Service Librarians which would ask them to each provide 10 titles that they work with most frequently and are problematic. The Holdings Working Group will address those titles first in the process of cleaning up the serial holdings records. It was also identified that we need to convert the 930's for dead serials to MARC Holdings format. LIS suggested a project chart to show the progress of this effort.

6. Holds on items

Holds on items in circulating sub-locations individually marked as non-circulating - LIS agreed that our first step in dealing with these items is to have Systems clean up the ones that are in non-circulating sublocations.

7. Goals for 1st quarter 2003

Chris and Bob reported on projects they plan to work on in the first quarter of 2003. Aside from the upgrade to Unicorn 2002, Chris and Bob are working on 1) configuring Unicorn for implementation of the Palci pilot project, 2) the OCLC reclamation project, 3) loading our replacement EEBO records, 4) creating scripts to load Marcive records, 5) configuring Unicorn to link order records to pdf documents, 6) modifying the patron loader, 7) configuring Unicorn to allow Rutgers patrons to request items from the Hungarian Foundation, and 8) testbeds for the Inventory and Stacks Automation Working Group.

8. Next LIS Meeting

The next LIS meeting will be held on Thursday, March 6, 2003 from 1:30 - 3:30 in the TSB Conference Room.



 
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