Minutes of August 7, 2003 Meeting

Judy Gardner, Nancy Hendrickson, Linda Langschied, Rhonda Marker, Ann Montanaro, Mary Page, Gracemary Smulewitz, Christopher Sterback (recorder), Bob Warwick

1. Plans for Summer Downtime

Chris reported on the plans for the summer downtime. Systems estimates that the downtime will be about 2.5 days instead of the previous 9 days due to the speed of the new Unicorn server. Systems also believes that there may no longer be a need for summer downtime. If reindexing can be fully completed in two days, we might be able to fit reindexing in on a long weekend.

a. indexing changes - changes were made to our Unicorn indexes. Some of the changes were to
1) add birth and death dates to a hyperlink search and
2) remove uncontrolled non-LC headings from a browse search

b. load EEBO records - Systems will load approximately 68000 replacement EEBO records. These replacement records bring EEBO records up to Marc21, fix problems with diacritics, and fix other miscellaneous coding errors such as incorrect dates in the date1 field of the 008.

c. migrate to new server - Systems will migrate the Unicorn database from a Sun E450 server with 1GB of memory and 4 300 MHz cpu's to a SunFire V880 server with 8GB of memory and 4 750 MHz cpu's. This new server increases our throughput and appears to have reduced the length of time needed to run reports by 67%!

d. run rebuilds - Systems will run the seven programs that rebuild Unicorn browse, keyword, and authority indices.

2. Debriefing from FY rollover

Chris reported on this year's rollover activities. Rollover planning started on May 19 with a meeting of individuals from Systems, Acquisitions, Collection Services and the Budget Office. Attendees reviewed last year's summary Rollover report and identified the reports that should be rerun this year as well as new reports that would help in year-end processing. The pre-rollover activities ran from May 19 to July 10. Rollover of funds, vendors, and orders ran from July 11 to July 13. Results of the rollover were reviewed and signed off on by 7/22. On 7/23, the orders that rolled from FY2003 to FY2004 were purged from FY2003 and ended the rollover process.

3. Debriefing from NJUG

Bob and Chris attended a first meeting of the New Jersey Unicorn User's Group held at the Manalpan branch of the Monmouth County Library. The first meeting was attended by representatives from 10 NJ Unicorn libraries and focused on the organization of the group and future topics for discussion. Members decided to keep the user's group informal and meet 2-3 times a year as topics warrant. Monmouth County agreed to host the meetings as it is centrally located for the NJ Unicorn sites. BCCLS will host a listserv and set up a website. The next meeting is tentatively scheduled for October.

4. IPAC Update

LIS team members welcomed new chair of IPAC, Linda Langschied. Linda reported that IPAC is
1) working on IRIS changes to browse/keyword,
2) updating the IRIS Guide,
3) updating IRIS context-sensitive help, and 4) continuing work on broadcast searching.

5. Information sharing, announcements








6. Next LIS meeting

Will be held on October 2 from 1:30 to 3:30 p.m. in the TSB conference room.

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