The issue of shadowed records was discussed. The number of shadowed records is high and appears to be more than an acceptable amount. The problem may be attributable to property settings. It was suggested that everyone who alters bibliographic and holdings records should check property settings.
It is not clear under what circumstances items/records should be shadowed. Reports can be generated to identify shadowed items/records. Andy Martinez of Access Services routinely runs reports and checks shadowed records to determine if shadowing is appropriate and brings incorrectly shadowed records to Collection Services for adjustments.
Following on from the discussion about shadowing practices, there have been some concerns that theses and dissertations are not always being unshadowed when they come back from the bindery. Gracemary stated that it might be more advantageous to use LincPLUS to check theses items out to the BINDERY patron record. In order to address this issue, Janet Howard, Mary Page, Mary Beth Weber, and Gracemary Smulewitz will investigate shadowing practices and the use of LincPlus for theses sent to the bindery, determine standards for usage, and report back to LIS.
Christopher Sterback reported on the SirsiDynix SuperConference 2006. John Dickson, Vice President, Product Development and Berit Nelson, Vice President, Product Management reported on 1) emerging technologies, 2) release of cross-over products between SIRSI and Dynix, 3) announcements regarding current and upcoming versions of Unicorn, and 4) highlights/added functionality to be released in the next 12 months.
SirsiDynix OneStop machine
"FAST" search engine in their portal products
eRes - planning to integrate Docutek into Academic Reserves module
Director's Station - can optionally overlay GIS and census data Hardware/OS support
Horizon Web Reporter - web-based reports interface originally developed by Dynix and now in development for the Sirsi Oracle platform. Think of this as a replacement to the Unicorn reports module, not Director's Station
URSA - stands for Universal Resource Sharing Application and is currently being used for Palci; new graphical interface released; expanding integration with Relais
Portals - merging SIRSI's Rooms/EPS products with Dynix's Horizon Information Portal (HIP); next version based on uPortal
ERM - Sirsi is finalizing partnership negotiations with Serials Solutions; this will give SirsiDynix the opportunity to offer an existing ERM product as well as additional federated searching and Open URL options. The Serials Solutions ERM will be available with the GL3.1 release.
Unicorn Client Version Announcements
InfoVIEW will no longer be supported when we upgrade to GL3.0. Unicorn 2003.1.4.5 is the last version that supports InfoVIEW.
Workflows "C" client will be supported through 2008 but little new functionality will be added to it from now on.
Workflows "J" client for GL3.0 includes two interfaces. One is called "Classic" view and looks like the version we beta-tested in 2004. The other is called the "Themes" view that contains a stronger Windows design look and feel with tabs, left-side navigation, and color themes.
Workflows "J" client for GL3.1 is currently being beta-tested and is scheduled for release in June 2006.
Workflows "J" client for GL3.2 is scheduled for release in Spring 2007 and will contain the materials booking module.
UUGI Business Meeting:
The conference - 115 sessions overall comprised of:
Enhancement forums - discussion about voting took place and many felt that the interface to the enhancement forums has to be made easier. SirsiDynix and UUGI are looking into better, more user-friendly software
UUGI Membership fees change - instead of charging a $25 fee per SuperConference attendee, there will be a $100 fee per production license
The 2007 SirsiDynix Superconference will be held at the Broadmoor in Colorado Springs, CO
UUGI and CODI (Customers of Dynix, Inc) plan to merge conferences in 2009
Academic SIG Meeting - Ann Snowman, outgoing Academic SIG chair, led a discussion on how the academic library perspective can be more strongly presented at UUGI and fed into software development. Outcome was 1) recommendation to create an Academic Enhancement forum and 2) to use the new forum to identify our top areas for software development.
X12 Ordering, Invoicing, and Claiming - GL3.0 contains better error messages for book and serial processing and will see full date and time in EDI transactions; serial order ID has been increased from 15 to 20 characters
Single Search at Indiana University - IU formed a cross-operational team from Public Services, Collection Development, and Information technology; secured buy-in from the top for committed resources; released as "soft-launch" to simply "get it out there"; don't have huge numbers of patrons using it but it appears that it is more utilized by those in cross-disciplines; currently configured to search 8 resources simultaneously