STAFF RESOURCES

Minutes of September 14, 2006 Meeting

Present:
Fay Austin (for Mary Beth Weber), Stephanie Bartz, Judy Gardner, Nancy Hendrickson, Mary Page, Gracemary Smulewitz, Christopher Sterback (recorder)
Excused:
Ann Montanaro, Jane Sloan, Bob Warwick

1. Director's Station Training Debriefing; Planning for Next Set of Training Sessions

Chris reported that three groups comprised of 26 faculty and staff members were trained on Director's Station in August and that the feedback was very positive. Tracey, Bob, and Chris are now in the planning stages for the next round and hope to accommodate four groups, one for on-site training at Dana, another for on-site training at Robeson, and the remaining two for New Brunswick/Piscataway. Priority seating will be given to the individuals that were invited in the first round but were not able to make it.

2. Install GL3.1

a. Need downtime during Winter Break

The next version of the Unicorn software, known as GL3.1, was released at the end of June. Chris will load this version on the test system this Friday, 9/15/2006. Systems tries to avoid production system upgrades during Winterim; however, LIS recommends performing this upgrade during Winter Break to keep us on schedule with timely installation of related products. Some of the products we purchased from SirsiDynix at the end of FY2006, such as the e-commerce solution, and integration between the Acquisitions module and the ERMS, require GL3.1 for full functionality. Delaying this upgrade will delay the installation of these products. Chris will send the request to upgrade from 6:00 p.m. on Saturday, December 30 through 12:00 p.m. on Sunday, December 31 to Ann Montanaro for Cabinet approval.

b. GL3.1 Highlights

Chris reported on some of the new features included in this upgrade. This is by no means an exhaustive list. Please refer to the release notes posted to Staff Resources for the full list of enhancements and bug fixes.

Acquisitions:

Cataloging:

Circulation:

IRIS:

J Client:

Reports:

Serials Control:

3. Item Type committee status report

Chris reported that Grace still needs to write the committee charge.

4. Migration to J client

Chris reported that there are a couple of outstanding issues that need to be addressed in order to migrate to the J client. First, unlike the C client, the J client can only be updated by a staff member with full administrative rights to the workstation. If a staff member does not have the appropriate rights it is very possible the J client update will fail. Chris is working with Anne Butman on this change because it has ramifications for initial workstation configurations.

Second, Chris is working with Anne Butman and SirsiDynix tech support to determine the best way to install and run two versions of the J client. The J client does not install and store all files into one folder, as is currently done with the "C" client, but rather uses other Windows directories, based on the Novell login, to store local settings and options. This means the method of launching another version from the "O" drive, as is done now with the "C" client, may not be possible.

5. Free Web Presentations

In light of the tight budget environment, Chris encouraged LIS members to periodically review the SirsiDynix website for free web-based presentations. There are two categories:

a. SirsiDynix Institute - The SirsiDynix Institute provides free access to "industry-leading speakers and events, in an effort to support librarianship and advance the work of librarians around the world." Upcoming presentations for the next few weeks include:

10/10/06 - Engaging Youth on their Own Terms: Instant Messaging and Gaming in Libraries - co-presented by Sarah Houghton-Jan, Information and Web Services Manager, San Mateo County Library and the author of the weblog Librarian in Black and Aaron Schmidt, Webmaster, Thomas Ford Memorial Library and author of the weblog walkingpaper.org

11/8/06 - Show and Tell The Easy Way - An Introduction to Screencasting - presented by Paul Pival, Distance Education Librarian, University of Calgary

11/14/06 - 25 Technologies in 50 Minutes - presented by Stephen Abram, Vice President Innovations, SirsiDynix

b. Free Live Webinars - SirsiDynix hosts a number of free presentations for both instructional and informational purposes. A sampling of some of the upcoming presentations are:

6. Revisit new location code PRSRVATION

Based on questions raised by Stephanie Bartz and Ian Bogus, some of the decisions made about the new PRSRVATION location code in the May 2006 meeting were modified. The two modifications were:

a. No items will be shadowed even if they can't be used in-house or must be shipped out for treatment. If we want to promote that patrons should use E-ZBorrow or ILL to obtain these materials, it does not help to shadow them.

b. Items will not be requestable by Request Article/Other. Instead, if patrons wish to access these materials, reference librarians should contact the Preservation Department.

7. Next Meeting

There will not be an LIS meeting in October. The next meeting is scheduled for Thursday, November 9, 2006 at 1:30 p.m. in the TSB conference room.



 
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