Minutes of December 14, 2006 Meeting

Stephanie Bartz, Judy Gardner, Nancy Hendrickson, Janet Howard (for Mary Page), Ann Montanaro (recorder), Jane Sloan, Christopher Sterback (chair), Mary Beth Weber
Mary Page, Gracemary Smulewitz, Bob Warwick

1. GL3.1 Release

All agreed that the modules had been tested and no significant problems had been found. The upgrade will be installed on December 30-31.

2. Director's Station Update.

Chris reported that the fall training series will be completed next week. About 60 people have been trained during the summer and the fall series. More sessions will be scheduled in the spring.

Chris reported that there is a dimension called "user access" that can display productivity statistics based on Workflows login and inquired whether LIS team members would find this dimension useful and, if so, which logins should have access to this dimension. Chris added that this field was initially turned off to maintain confidentiality among staff members. No LIS members believed they needed this field turned on at this time.

The Swift Queries quadrant on the Director's Station dashboard currently shows the items with the highest circulation. The information is not particularly relevant, but, it is not easily changed for existing logins. As Systems creates new Director's Station logins, they will no longer devote one of the quadrants to Swift Queries.

In preparation for the Spring series of training sessions, Chris asked LIS members to send him the names of individuals that should be contacted for Director's Station training.

3. Oracle migration

Chris, Bob, and Dave Hoover had a conference call with SirsiDynix to discuss the technical requirements for the database migration to Oracle. The factors to be considered are: University Oracle license, server specifications, length of time conversion will take, and training. SirsiDynix has migrated about 40 other libraries. A target installation date has to be set before SirsiDynix can work backwards setting a timetable. It will probably require 3-5 days of downtime. March and May, 2008 were discussed as possible target dates.

The "item type" change does not have to be done before the migration but it should be completed before then.

4. SirsiDynix Super Conference.

Chris will be attending the annual conference in Colorado Springs from February 18-21. He will be a co-presenter for a Director's Station program.

5. Web Enhancements Forum

Chris reviewed some of the responses to the enhancement suggestions from SirsiDynix that that might be of interest to Rutgers. Of particular interest was that 4 out of the 5 enhancements to the 9XX order loader submitted by Rutgers will be implemented in GL3.2.

6. Request for information from Mazen Khoury

Mazen is Rutgers account representative. He requested information from Rutgers about how well SirsiDynix is meeting our needs and what they could do to improve their service to us. The committee recommended more regular contact, some discussion of development plans, and notification when an existing or announced service is going to be abandoned or discontinued.

7. Announcements

Stephanie: IPAC needs two buttons added to the web pages to export IRIS records to RefWorks. Shaun Ellis has been asked to make that change.

Janet: Gobi ordering is being used in Camden and Newark. It cannot be implemented in New Brunswick until changes are made which will add a code for the owning library.

Nancy: State and non-state funds have been distributed in Unicorn. Serial cancellations have been completed. The amount of collection funding available will not be known until the Harrassowitz invoice is entered and paid. It cannot be processed electronically via EDI this year because there is not sufficient time to test that new procedure.

Jane: User-initiated bookings may be implemented in the near future.

Judy: Relais will be on campus on January 9 to demonstrate their interlibrary loan system. The RLG ILL Manager software will be discontinued as of July 1, 2007 and a replacement must be selected.

Judy: Access Services has identified bibliographic records to be reviewed. About 4,000 have a GEAC missing code that begins "RM". These were items reported missing in Geac and migrated to Unicorn without additional review. There are also about 800 old "in process" items that need review and may need to be removed from IRIS.

Chris: Chris wrote a script that modified approximately 5,400 subscription order records from the current vendors SWETS, EBSCO, and HARRASS EURO, to the new HARRASS US vendor. After the break, Chris will begin working on testing the load of EDI serial invoices from Harrassowitz.

8. The next meeting is scheduled for Thursday, January 11, 2007 at 1:30 p.m. in the TSB conference room.

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