Minutes of March 3, 2011 Meeting

Present:

Karen Hartman, Qian Hu, Tom Izbicki, Andy Martinez, Laura Mullen, Cathy Pecoraro, Vincent Pelote (Recorder), Gracemary Smulewitz, Gene Springs, Julie Still (videoconference), Gideon Thompson, Mary Beth Weber, Ryan Womack, Tao Yang

Guest:

Jane Sloan

Excused:

Ann Watkins

Agenda

1. Approval of Agenda
2. Approval of January Minutes
3. Moving Cinema Studies to Douglass Project-J. Sloan (guest)
4. AUL Report-G. Agnew
5. AUL Report/Budget Update-T. Izbicki
6. RUresearch, brief report-R. Womack
7. HathiTrust-Discussion of possible/future RUL involvement-R. Womack
8. Update Distributed Technical Services-G. Smulewitz
9. Update Central Technical Services-M.B. Weber
10. Announcements

1. Approval of Agenda

March 3, 2011 agenda approved.

2. Approval of January, 2011 minutes

Minutes of January 20, 2011 approved.

3. Moving Cinema Studies to Douglass (J. Sloan)

Jane Sloan (guest) gave a presentation on moving the Cinema Studies collections to the Douglass Library. Theater as literature stays at Alexander; television studies will be reconsidered at a future time. The move will be integrated with current reorganization activities at Douglass. The move had been approved by the New Brunswick Collection Group (NBCG) and LRC agreed that the project should be implemented.

4. AUL Report (Grace Agnew)

• The Media Team is breaking into individual task groups looking into things like item recognition holdings.
• We expect to have our own streaming media platform that does identity management regardless of NJVID actions. Goal is to have roll-out in the fall, 2011.
• Agnew noted that two well received data management seminars were conducted on March 2nd by Ryan Womack.
• Agnew plans on conducting two training courses in the coming year:
  1. meta-data technologies
  2. research data management
  She reviewed the preliminary course agenda for Research Data Management.

5. AUL Report/ Budget Update (T.Izbicki)

• State expenditures are being finalized. The expectation for next fiscal year is a flat-line budget. Non-state funds need to be spent by the middle of March.
• Izbicki has continued discussions with Princeton about collection development cooperation between the Music Library at Douglass and the music library at Princeton so that we can have flanking coverage of the provided titles. Should help both programs since Princeton is heavy into theory while Rutgers is heavy into performance.
  Princeton is just beginning to discover the world of jazz and were given money towards that end. They have no regular line appointments so they will be looking toward Rutgers for guidance.
  
  In addition to music, Princeton is also interested in fostering cooperation in the area of specialized cataloging
• The Collection Analysis Task Force met last week and the team leaders talked about firming up preliminary lists of one-time money purchases and continuations. Continuations are: single journal titles and databases.
• Money has been approved/set aside for a fall pilot patron driven acquisition project (e-books.) The project will cover all disciplines. Vendors will be invigted to give presentations.
• Mullen asked Izbicki to elaborate on our position re: acquisition of additional JSTOR collections and a discussion ensued.

6. RUresearch, brief report (R. Womack)

Womack provided more details about his presentations and answered questions posed by the committee.

7. HathiTrust (R. Womack)

Womack described the current status of the HathiTrust and its pricing model for participation. It was noted that if we deposit, this provides more visibility for our collections and can serve as a back-up. Hartman would like us (LRC) to form an active working group to take a look at Hathi Trust, how it could interface with our other preservation activities, etc. A group will be appointed at the beginning of the next fiscal year.

8. Update-Distributed Technical Services (G. Smulewitz)

• Project to correct electronic holdings is continuing. A small group with members of IIS has been formed to look at the mechanics of the system from purchase to coverage to see where the significant problems are and what can be done (internally) to make improvements.
• Smulewitz and her staff have been meeting with EBSCO to improve the functionality of the federated search and the link resolver and what we get in MARC records (especially duplication).
• Discussions on methods to digitize licenses and how to link them to our resources are beginning.

9. Update- Central Technical Services (M.B. Weber)

• Weber briefly discussed foreign orders and noted that the online monographic firm order form will be changed so that preferred vendors can be indicated, fund codes specified, etc. and there will be the ability to attach PDF pages from vendor catalogs or WorldCat records.

Meeting adjourned at 11:10 AM

Next meeting: April 21, 2011

Submitted by Vincent Pelote