STAFF RESOURCES

Minutes of May 19, 2011 Meeting

Present:
Karen Hartman, Qian Hu, Tom Izbicki, Michael Joseph, Andy Martinez, Laura Mullen, Cathy Pecoraro, Vincent Pelote (videoconferencing), Gracemary Smulewitz, Gene Springs, Julie Still, Ryan Womack, Ann Watkins, Tao Yang
Excused:
Grace Agnew

1. Approval of Agenda

The agenda was approved.

2. Approval of April Minutes

The minutes were approved with minor changes.

Chair's Report

Karen Hartman gave the chair's report. The June meeting will be held at Dana.

Budget Update

Tom Izbicki delivered the AUL / Budget Report. We are spending the last of this year's state money. State revenues are up. We will probably have a flat budget next year. We will continue looking for the best ways to increase buying power. In late summer the newly developed collection development training program will be held on all campuses. It will cover the basic structure of the fiscal year, approval plans, how to do direct orders, how to read funds online, and other aspects of collection development. Watch for an email on the future release of director's station.

Policy for Digitization of Rare Books

Michael Joseph led a discussion on the policy on digitization of rare books, and the proposed policy was approved. We will encourage faculty to create digital exhibitions and adapt an approach of use in the reading room to digital use as well. Special Collections is looking to expand so there will be room to scan comfortably and keep collections in active use available on site. Tom Izbicki talked about space planning and suggested we discuss whether or not we need more than one print bound copy of a journal title.

Revised Drop-Off Deed of Gift Form

The revised drop off gift form was approved.

Update Distributed Technical Services

Gracemary Smulewitz provided an update on Distributed Technical Services. They are working on orders, analyzing funds, and weekly monitoring of encumbered but not paid funds. The department is doing performance appraisals. To provide more room for the library's new café they have moved a few things. The microfilm machines are now in the atrium area. Patrons can only get access to the microfilm by going through the departmental office. Patrons are escorted or materials are paged. The weeding project for LSM is ongoing. There have been a number of requests for weeding projects recently and they will have to be prioritized. We are working on a procedure for abstracts and indexes, and discussing the duplication of indexes and journals across RUL. There is a discussion on the workflow for WAC vs the web board. In the area of partnerships for long term storage, should we remove duplicates. What are we doing with print assets? There was a mention of CRL and Portico and we need to remember that Portico is a dark archive.

Update Distributed Technical Services

Mary Beth Weber gave an update on Central Technical Services. We are still working on orders and cataloging and tightening up procedures. The department hopes to hire an LI soon. The paperwork has been turned in to hire replacements for Rob Hilliker and Mary Belinski. Susan Killough is retiring. We hope to replace her soon.

Announcements

Laura is giving an invited presentation on open access next week in Poland at the International Association of Scientific and Technological University Libraries (IATUL) Annual Conference, Warsaw

The next meeting, June 16th, will be the last one of the fiscal year.



 
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