Minutes of November 17, 2011 Meeting

Present:: Karen Hartman (co-Chair, recorder), Laura Mullen (co-Chair), Tom Izbicki, Michael Joseph, Barry Lipinski, Kevin Mulcahy, Bob Sewell, Gracemary Smulewitz, Gene Springs, Julie Still (videoconferencing), Ann Watkins (videoconferencing), Mary Beth Weber, Tao Yang
Excused:: Grace Agnew, Janice Pilch

1. Agenda was approved.

T. Izbicki is still waiting to see the final state budget numbers. We are finally back to 2006 levels, but we have fallen behind in terms of real buying power due to inflation.
T. Izbicki met with Jeanne Boyle regarding goals. Approximately ninety were submitted and these are being winnowed down. Some will be relevant to LRC.
The gifts guidelines have been updated with a tougher approach to condition-moldy items can be discarded, etc. Minor changes have been made to the drop-off form. The deed of gift has been revised by Cabinet.
Talks continue with Princeton regarding music collection development collaboration.
The potential merger with the medical school was a focus of discussion at the last Cabinet meeting. M. Gaunt is co-chairing with Judy Cohn the Library subcommittee of the Academic Affairs Committee. Many questions need to be addressed. For example, will we need to pick up resources they lose access to? What financial resources are they bringing to the table? We have always supported research journals, clinical journals and tools are the issue. T. Izbicki has also spoken with people at the University of Maryland, a public institution with a parallel structure in terms of its law and medical schools. The merger will be an ongoing LRC agenda item.

A draft policy on print journal consolidation was presented and discussed. L. Mullen and K. Hartman will incorporate suggested changes and present the policy for approval at the December LRC meeting.
Prioritization of weeding projects was briefly discussed. G. Smulewitz noted that the Technical Service Core Working Group is working on creating a coherent workflow for weeding and serial consolidation system-wide. A listserv for requesting weeding and transfers will be established, as will a webpage. Prioritization will again be an agenda item in December.

Coutts will be visiting on November 22, 2011. The morning session will be devoted to the PDA program and in the afternoon they will provide a comprehensive overview of our approval plan.
E-Books working group met on November 16, 2011. Questions regarding ordering E-books should be sent to the EBooks Team list, RUL_ebooks@email.rutgers.edu.
E-Books on Reserve group met to discuss changes to forms and workflows around this format. Guidelines include: default is still print, and if we have a print copy, an e-book version will not be ordered; e-books will only be ordered through Coutts , if available, and brief records will be created for reserve, and then the records move into the collection through the normal workflows.

T. Izbicki-round two of the collection development training for selectors will be focused on subscriptions, journal packages, etc.
L. Mullen-DIG is working on PUBMED linking.
K. Mulcahy-Art Librarian search committee meeting today to write its report for M. Gaunt
R. Sewell- -All the annual Collection Development and Management reports from 1998/1999 forward are now on the collection development website under Reports
Previous CDM annual reports are in bound copies of the RUL Annual Reports in Special Collections and University Archives.

Next Meeting: December 15, 2011