STAFF RESOURCES

Minutes of December 19, 2013 Meeting

Present:
G. Agnew, B. Fong, K. Hartman, T. Izbicki, M. Joseph, B. Lipinski, R. Marker, K. Mulcahy (chair), V. Pelote (remote), J. Pilch, G. Smulewitz, E. Sosnowska (remote), J. Still (remote), A. Watkins (recorder)
Guests:
J. Otto, J. Sloan
Excused:
M. B. Weber, T. Yang

1. Approval of the agenda

The agenda was approved.

2. Approval of the minutes from the November 21, 2013 meeting

The minutes were approved following the incorporation of two revisions. The minutes will be revised prior to posting.

3. Chair's Report (K. Mulcahy)

The Chair and Council members extended a cordial welcome to K. Hartman as the Social Sciences Disciplinary Area representative. She is completing Gene Springs' term.

Following a reminder that book ordering is suspended until Janary 13th when the implementation of Sirsi Symphony will be completed, K. Mulcahy presented two spreadsheets showing the overall collections budget. The first showed trends over the past ten years and the second indicated the current status by format of this year's state and nonstate allocations. K. Mulcahy noted that, within CIC, Rutgers is in the lowest tier with Penn State and University of Maryland while several other universities are spending three times as much per student.

4. AUL Report (T. Izbicki)

T. Izbicki brought the group up to date on several important issues concerning the collections and the budget.

As an additional update, K. Mulcahy provided an estimate on the longevity of New Brunswick Libraries' approval fund (Van Wagoner). There is enough funding to last approximately another 17 months. We might need to make additional adjustments-e.g. eliminating some publishers-to extend funding as long as possible.

5. AUL Report (G. Agnew)

G. Agnew's report focused on infrastructure. There are three major projects underway. Faculty deposits for open access will be rolled out soon. The second project will make EAD finding aids browsable by users and will also allow the aids to serve as links to objects. Completion is expected during summer 2014. For the third project, J. Pilch and K. White are working with G. Agnew to create a digital framework for oral histories.

In an update about OLE, G. Agnew reported that the 1.0 version has been released. Through an added resource, it permits the attachment of licensing documents, funding and editing. In the next roll out, version 1.5, which is slated for summer 2014, there will be a global knowledge base which will make licensing for resources visible. Two libraries have already agreed to go live with 1.5. G. Agnew suggested that the Libraries download version 1.5 and begin using it. By July 2015, the staff should be ready to go live in shadow mode to conduct analyses with system-wide availability in July 2017.

6. Central Technical Services Report (M. B. Weber)

M. B. Weber submitted a report of November activities to the Chair prior to the meeting. During the month, Acquisitions handled 540 firm orders and 453 approval orders.

The Continuing Resources Cataloging Section continued to update SERMARPEN government document report of records from 2004 to 2008 and downloaded appropriate OCLC records to the catalog. The Section completed processing 135 records, of which were recons and 27 miscellaneous changes.

The East Asian Languages Cataloging Section added 392 volumes to the collection including 94 gifts.

The Media and Music Cataloging Section created records for 117 items, predominan6tly videodiscs (147). Other activities including cataloging the Quall/Chin laserdisc gift collection at Douglass, eliminating the backlog of uncataloged 16mm film, establishing policies and procedures for media preview orders, and developing best practices for management of scores with the new Music Librarian. A working group was organized to focus on a potential contract with Swank. The RULAC Open Access Policy Implementation Working Group continues to provide documents and updates to library faculty and Cabinet.

Cataloging statistics reported by the Monographs Cataloging Section include 558 gift monographs dating to October 2-13. The Section added, merged or revised 162 SAGE e-=book records.

The Special Collections Cataloging Section processed 305 gift or purchased items.

7. Distributed Technical Services Report (G. Smulewitz)

G. Smulewitz told LRC members that negotiations resulting from integration continue. Standard journal subscription renewals through Swets and Ebsco have been completed and other journal renewals, typically publications from learned societies, are in negotiation.

While the department waits for the implementation of Sirsi Symphony, the upgrade will include UNICO which permits the use of multiple alphabets and the full range of accent marks. Access to native languages will make staff searching more effective.

G. Smulewitz reported that the department has five open positions and she anticipates posting them very soon.

At their next meeting in January, members of the Collection Analysis Group will begin reviewing reports for the upcoming review of databases.

A basic form of webscale discovery will be implemented on January 17th which will enable staff to begin modification. Since Open Access, Free Material, can be incorporated into webscale discovery, G. Smulewitz suggested that LRC review the implications of making such material available through the discovery tool.

8. Reports from Special Collections/University Archives or Institute of Jazz Studies

M. Joseph reported that SC/UA has acquired the Stillwell collection of 500 rare books which include many examples of fine printing from early 20th century New Jersey.

9. Database Review Process and Criteria (T. Izbicki)

T. Izbicki presented the current criteria document which will support a systematic analysis of database subscriptions for fiscal 2015. By using the criteria, subject groups will show how databases provide a foundation for programs and demonstrate due diligence and stewardship. The review will take place after this year's renewals. As a corollary, the subject terms and rankings used to organize the databases will also be reviewed.

As an addendum to her report, G. Smulewitz told the members that the Joint Information Systems Committee of the UK Serials Group is developing a standard for webscale. Following an evaluation, the Group issued an 86 page report. G. Smulewitz suggested that the members read the executive summary which describes expectations rather than brands and offers resolutions when expectations are not met.

As an addendum to his report, K. Mulcahy mentioned the Planning and Coordinating Committee's discussion about N. Kranich's talks with graduate students. Webscale would be an important way to cross disciplines in finding information which is important to the graduate students. G. Smulewitz added that, while webscale is viewed as an undergraduate tool, studies have shown that graduate students also find webscale discovery valuable.

10. Webscale Update (G. Agnew)

In her update, G. Agnew told the LRC members that, by mid January, a bare bones version of webscale discovery would be available under Articles. In demonstrations, searches in webscale have yielded two or three times more hits that the same search conducted in federated search. Official roll out of webscale is planned for July 2014 although the availability of the bare bones version will not be publicized.

Scripts are in preparation for the medical school which will bring the link resolver, CrossRef, to a close. The link resolver function will be merged with Ebsco's tool.

A libguide, Webscale Discovery @ RUL, links to a free trial from Ebsco under the Discovery Services tab so LRC members who have not already done so can test the tool for themselves.

11. Swank Working Group Report (B. Lipinski)

Co-chair J. Sloan reviewed the report which was distributed to LRC members. Swank offers access to feature films which represent 30% of media reserve requests. Their leased movies, whether online or streamed, could be made available quickly for course related use through two packages. The full service package would provide online access for all course related requests including classroom viewing and required reserves. The cost would be prepaid for 100 titles at $60 each. Any funds remaining at the end of the semester would be rolled over. Limited service would involve payment per film title and access would be offered through online and hybrid courses only.

During the discussion, LRC members expressed concern about cost and the impact on the budget, the limited service plan making films available to a segment of the student population, the similarities to COHLIT's (Center for Online & Hybrid Learning and Instructional Technology)'s content delivery and sharing costs with departments and/or COHLIT.

The group decided to support a full service program with Swank and discuss the matter further with T. Izbicki, COHLIT through J. Pilch, and other groups beyond the University Libraries.

12. Report/Update from Digital Humanities Team (T. Yang)

The report was postponed until the next meeting.

13. Announcements (All)

G. Smulewitz asked the group to submit any requests for weeding to the Holdings Management Team. They will refer to LRC to determine priorities. As an example, G. Smulewitz mentioned the project proposed by SMLR. She asked if Julie Moscincki should be invited to attend any discussion.

J. Pilch attended a public meeting in Washington concerning copyright reform on December 12th. It focused on the recently issued Green Paper on Copyright Policy, Creativity and Innovation in the Digital Economy and was part of the comprehensive review being undertaken to improve copyright law for the digital environment. Contents of the meeting will be available.

14. Agenda for next meeting (All)

Suggested agenda items for the January 16th meeting included:

15. Adjournment

The meeting was adjourned at 12 pm.



 
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