Minutes of March 22, 2001 Meeting

Present:

Jeanne Boyle, Susan Beck (recorder), Natalie Borisovets, Jeris Cassel, Judy Gardner, Ron Jantz, Ann Montanaro, Bob Sewell, Jane Sloan, Mary Beth Weber

AUL Update (JEB)

• Distributed Mid-Year Report 2000-2001 Public Services and Communications
• Distributed Signage for Cell Phone Policy
• Briefly discussed the VALE User Survey which is to take place in April 2001.
• Informed us that VALE has decided to continue funding Proquest Research Library as a general database for the upcoming year.
• Discussed Science Direct and access to titles we do not own, but have access to indicated by the white boxes. We are entitled to 8000 accesses to these items, before a charge kicks in as part of our subscription package.
• All New Brunswick Libraries should have a supply of Metro Cards available at each reference desk for distribution. Distribution should not be handled from the Administrative Offices.
• We were encouraged to remind all library faculty that there are educational passwords for the OVID databases and these should be used for instruction purposes so continued access to these products is available publicly. Systems (AM)
• Authorities upgrade will take place in August, and will take two weeks
• Need to move to Unicorn 2000 as a software upgrade, testing will begin immediately, the upgrade will occur in May during graduation week. The system will come down for two days. There will be improved enhancements in each module.
• Ann will investigate and review the decision to turn off access to the 150 full text titles in Proquest Research Library. The Council recommended that these Public Library titles be turned back on in this product and access restored.

Collection Development (BS)

• Access to the Web of Science database was increased from 10 to 15 simultaneous users

Contents notes in IRIS - (JEB for MW)

• We agreed that to keep the content notes in IRIS and all felt the content notes were extremely important and an effective enhancement to bibliographic records.

PSPM 6: Cooperative Access Arrangements - JEB

• This policy was approved with enhancements.

PROP Program Reinvention Opportunity Project - Everyone

The following projects were identified as possible targets for PROP:

• Need a Public Services Librarian to get involved with systems staff to help set the agenda for Z39.50 implementation and also to help systems with holding project.
• ELF Proposal included money for LUNA; we need a librarian to take a lead in the use of this powerful resource.
• Ask A Librarian - The creation of a database and additional FAQ's on Special Collections information.
• The customization of the award winning information literacy tutorial, TILT For additional information visit TILT at : http://tilt.lib.utsystem.edu and select Resources for Librarians and Educators.

Ask a Librarian Redux - (JEB et al)

• This document was reviewed and will be taken back to cabinet.

Area Updates, Agenda Setting - Everyone

GERT (General Electronic Resources Team) (SJB)

The following resources were added to our collections from the GERT Team:

• Books In Print with Reviews
• Ulrich's Guide to Periodicals
• CIS Government Periodicals Universe
• Gale's Ready Reference Shelf
• AP Multimedia Archive
• Biography and Genealogy Master Index

Future products for review include these titles:

• OCLC's Worldcat
• Encyclopedia Britannica
• Book Review Digest
• Recommended that we purchase Gale's Exapanded Academic Index ASAP as a second general database. (This has not been approved)

DANA (NB)

• Ned Richards is the new Technical Services Coordinator Kilmer (JC)
• Leslie Murtha has been accepted into the ACRL Information Literacy Immersion Program.
• Upcoming Middlestates Meeting on April 5 at CUNY Grad Center in NYC Systems (AM)
• ALL EEBO Records received from Bell and Howell have been added to IRIS. (This does not include all EEBO records yet, just those received) New Brunswick (JS)
• Described the new divisions of the SCC, Music and Multimedia center.
• The Smart Classrooms and the staffing will be taken over by the New Brunswick TEC Center
• Sometime in the near future, Media Services will no longer be delivering films to classrooms. Films will be picked up at the library access services desks in New Brunswick.
• There is a hope to widen access to the media collection.

Reports from Columbia Reference Symposium, ALA and ACRL - All who attended

Other

• Participants in the Columbia Reference and Access Symposium (SJB, NB, JC, JG) felt that as a library system Rutgers was far ahead of many of the other participant institutions.
• ACRL - (SJB, JC) Encouraged Council Members to look at the invited papers available on the ACRL web page and to look at the webcasts of a variety of programs as they became available. http://www.ala.org/acrl/denver/contributed.html

The following documents were distributed at this meeting:

1. Mid-Year report 2000-2001 Public Services and Communications
2. Signage for Cell Phone Policy
3. Public Services Policy memo #6 Cooperative Access Arrangements
4. Ask A Librarian: A Renewed Systemwide Commitment
5. SFX Context-Sensitive Reference Linking - http://www.sfxit.com
6. MetaLib Virtual Library Services http://www.exlibris-usa.com

The following documents were distributed as attachments to the agenda:

1. PROP Program Reinvention Opportunity Project
2. Public Services Council Work Plan, AY 2000
3. Public services Goals, AY2001