Minutes of September 27, 2001 Meeting

Present:

Jeanne Boyle, Natalie Borisovets, Ann Montanaro, Bob Sewell, Samson Soong, Judy Gardner (recorder), Leslie Murtha, Myoung Chung Wilson, John Maxymuk, Rebecca Gardner, Tom Frusciano

AUL Update (JEB)

• Introduced Lucye Millerand, Public Services & Communication administrative assistant.
• Postponed discussion of live electronic reference service until the next meeting.
• Briefly reviewed goals discussed by Cabinet: strategic plan for information technology, marketing, preservation, scholarly communication, enhancing services on the web, external support, collaborative relationships, information technology’s impact on the organization, streamline invoicing and payment process, maximize use of electronic resources.
• Cabinet will discuss PROP proposals in two weeks.
• Discussed Public Services & Communications budget for next year.
• Reported graphics consultant is working with web design team.
• Distributed ALA’s Q&A on the confidentiality and privacy of library records. Waiting to hear from University Counsel about how staff should deal with requests for library records received during the evening or weekends.
• Will continue to send announcements of new academic programs to Public Services Council members.
• Reported an SMLR integration committee has been formed.
• Informed us of preliminary discussions with Zimmerli staff about integrating their book collection into IRIS and sharing resources. For now RUL will link to Zimmerli catalog on our web page.
• Training for Biosis will take place the week of Oct. 29th on all campuses.
• Reported that slow Internet connections are partially a result of steps RUCS is taking to defend against viruses. A. Montanaro explained a web caching function may occasionally send back old (bad) search results, and she will send a general alert to all faculty and staff.
• Comments received from Rhonda Marker about confusing notes in the “Electronic access” field on Ebsco records (embargo and available for a fee notes). JEB will consult with Rhonda, Rebecca, and Natalie on revisions. JEB will refer to IPAC a revisit of the decision to have separate records for electronic resources.
• We recommended ProQuest 856 links be removed immediately. It will take some time to manually remove the ProQuest notes. Systems will then rerun the Electronic Journals list early next week.
• RUL will subscribe to 335 Wiley Interscience titles, Jan. ‘97+, through a NERL contract this year.

VALE Faculty Reciprocal Borrowing Program (JEG)

• The reciprocal onsite faculty borrowing agreement of the New Jersey Academic Library Network libraries and two-year college libraries has been redesigned and renamed the “VALE Reciprocal Faculty Borrowing Program.” A web site with current directory of participating members, description of the agreement, and standard authorization form was previewed and will be linked soon from the main VALE web page.
• The NJ State Library is working on a “virtual NJ catalog” with broadcast searching of Z39.50 catalogs of libraries using RSS (Resources Sharing Software), including display of circulation statuses and a patron request function.

ROARS Update & Revision of PSPM 2 (JEB)

• We reviewed changes to PSPM #2 and recommended approval.

VALE Reference Committee (NB)

• The committee met in August and will meet again next week, discussing a real time reference service for VALE. Members agree academics need access information and information about local resources. Committee is monitoring Region 6’s pilot using LLSI software. Participating staffs reported a steep learning curve, started sending trial Q&As to each other Sept. 17th.

Marketing Initiative / Communications Campaign (JEB)

• Reviewed past and current publications and marketing efforts. Discussed ideas for the future. A small group may be formed to work with Harry to develop a budget proposal for communications campaign next year.

Round Robin Updates – Everyone

• NetLibrary access statistics September 1-17, 2001 distributed.
• An online Electronic Reserve User Survey will be conducted Oct. 21-27th.
• Scanners have been installed and library staff are scanning their own electronic reserves and beginning to ftp documents. RLG is about to ship the new Ariel software with electronic document delivery features which we will implement this semester.
• Ad Hoc Committee on Student IDs is studying occasions when students have to write down their SSN and risk its “theft.”
• Authorities were installed in record time.
• New web site and “how do I..” feature heavily used
• RLG’s Cultural Materials Initiative demonstrated in NYC on Monday. RLG members participate by contributing digital images of surrogates and descriptive text. Access is user-friendly, standards identified and content developed.
• Formal opening of the “Archival Assemblages: Rutgers & The Avant-Garde, 1953-1964” exhibit will be rescheduled, but the exhibit is up.
• Speaker ideas for discussion on scholarly communications following the November faculty meeting can be sent to Myoung
• SpColU/A received a Save America’s Treasures grant for the Roebling family papers.
• Two new modules have been developed for Electronic New Jersey.
• Collection Development Council plans to slow down electronic acquisitions this year and concentrate on learning about what we have acquired and communicating with users. Looking at a method to purchase individual ebook titles.
• Instruction Committee is updating web pages and making space for class pages.

Next Meeting: October 25th, Robeson Library, Camden