Minutes of February 26, 2004 Meeting

Present:

Agnew, Boyle (chair), Beck, Borisovets, J.Gardner (recorder), Harrington, Libutti, Montanaro, Sewell, Wenk, Wilson

Excused:

Frusciano

1) AUL Update

• Communications Audit. Library Communication Strategies, Inc. has been selected to conduct the Libraries' communications audit and will study how well we are communicating with people on campus and internally with each other. The consultants will use open forums, focus groups, interviews, and web surveys. A library Audit Management Task Force is being formed and Harry Glazer is the Libraries' primary contact with the consulting firm. Results and analysis will be shared in a public presentation and will be folded into the new 5-year DLI plan. PSC is tentatively scheduled to meet with the consultants at our next meeting.

• Information Literacy. The Instructional Services Committee is working on a basic instruction module, based on Western Michigan's Search Path. A symposium is planned for May (possibly fall) to increase awareness of information literacy at high levels of the university; Jeanne is negotiating with speakers from Middle States and the CSU system. The symposium will incorporate the theme of student learning.

• Jeanne will attend the president's next Student Services Retreat.

• Changes to PSPM 6: Cooperative Access Arrangements were approved. Revision of text in the METRO section ("librarian-to-librarian" and honoring cards at Rutgers "circulation desks") was requested.

• Jeanne summarized a meeting she attended with librarians from NJ Coastal Communiversity institutions. Rutgers has not signed the agreement; we continue to serve our students at the Freehold (Western Monmouth Higher Education Center) site.

• Open URL will be implemented soon.

• Training on the new AAL software is taking place. Shaun is incorporating suggestions from the training. Natalie reported that if viable, we would start using the software during spring break.

• Shaun and Sam are continuing to work on a room-booking calendar that will cover meeting rooms and equipment across the libraries.

• The 4-5 year Route 18 construction project will have a big impact on New Brunswick/Piscataway campus life and work. Farideh is chairing a committee to study its impact on the libraries.

• Distributed copies of the glossy Annual Report, 2002-2003.

2) Expanding Digital Project Selection Criteria to Include Services Projects.

The group discussed the need for different selection criteria for service projects intended to be part of the repository. We agreed that many of the criteria in the current document (Digital Collection Project Proposal Application) are relevant but that a separate document for service projects is needed. Ann Montanaro and Jeanne Boyle will work on a draft.

3) VALE Proposal for Reciprocal Borrowing for Graduate Students.

Recommended that Rutgers participate in VALE's expanded faculty reciprocal borrowing agreement and extend guest borrowing privileges to graduate students at other participating institutions.

4) Loan Period for Undergraduates.

Reviewed summary of the Access Services Committee's discussion of undergraduate loan periods and thanked the committee for its analysis.

5) Undergraduate Services Review

• Review and Discussion of Guidelines for University Undergraduate Libraries. Importance of personal one-on- one communication with undergraduates, role librarians play in undergraduate socialization, helping undergraduates to understand large and complex libraries and universities, meeting undergraduate personal information needs through collections, and facilities and hours were discussed.

• Report Outline and Process. Agreed to write up a report of our initial review of undergraduate services. Myoung and Sara will present a rough draft at our next meeting, March 25th.

Round Robin.

• Angel Falcon has a new position in the Bronx.
• Kim O'Konis is new temporary librarian at Kilmer