STAFF RESOURCES

Minutes of December 17, 1997 Meeting [SACOPS]

Present:
Susan Beck, Ben Beede, Natalie Borisovets, Jeanne Boyle, Ellen Calhoun, Judy Gardner, Susan Goodman, Jackie Mardikian (recorder), Ann Montanaro, Stan Nash, Penny Page, Ruth Simmons. Guests: Jeris Cassel, Rhonda Marker, Lida Sak

1. AGENDA AND MINUTES

Minutes were approved. One agenda item was added "changes to move EASIA and SCC sub-locations".

2. ELECTRONIC JOURNALS

The meeting took place at the SCC because we had an online demonstration conducted by Lida and Rhonda who showed us how to locate e-journals on SIRSI. There are two classes of e-journals, one classs for which we subscribe or register to, the second class for free journals on the web. We have to find out how best to provide access to all types, and what is the best presentation for now and for the future.

Lida demonstrated a few examples of e-journals she had thus far cataloged. It is very important that we search for these titles under the TITLE index and not under the PERIODICAL TITLE. She demonstrated titles that had both print and no print equivalents. From the Electronic Access field, users can click and read the journal online. If there is a hard copy equivalent, the summary holdings statement will also be displayed. We can also perform an RU-ONLINE search. OVID databases are also being cataloged.

There was much discussion on how to display electronic issues available for the last 5 years on JSTOR titles, how to handle such labor-intensive tasks as updating URLs, availability statements (should they be generic?), and holdings statements which could change periodically. We also discussed what does it mean to own a journal, and the relationship between the online catalog and the list of e-journals maintained by Meiling Lo. Jeris Cassel representing the WAC, stated that her committee has been discussing similar concerns. The list of e-journals are also included in the web guides prepared by the subject specialists.

Recommended that accuracy is the most important criteria in determining the style of holdings information we should provide in the RUL catalog and that the preferred option is a generic availability statement that refers the user to the actual resources for any statement about what is available.

Recommended to start with a conservative approach and catalog titles that we have purchased or otherwise registered for as an institution. Agreed with suggestion by Jeris that the web page provide guidance by package name with description to the same institutionally acquired titles. The web page would also point to subject pages for wider Internet offerings and give brief guidance for searching e-journals in the catalog.

Jeanne distributed the revised pert chart on the "Selection and Implementation Status for Purchased/Registered Networked Electronic Resources". There will be a web access to this pert chart soon. Ann suggested we use this document for implementing IDEAL.

3. AUL/PSC REPORT - JEB

Jeanne distributed the Spring meeting schedule. A possible spring forum topic is "Redesigning Resource Sharing - The CoPY Project", a resource sharing redesigning project by Columbia University, University of Pennsylvania, and Yale University with the support of RLG. In a future meeting Ray Schwartz and Mary Beth Weber from SACOTAS will be guests to discuss CD-ROMs with us. The job description and the search committee for the WebMaster position are in progress. Christine A. Mills, SCILS student has already met with the ERC and is hard at work updating information.

4. SYSTEMS/LIS UPDATES - AM/JG

Ann reported that systems replaced a drive on the server, and explained the downtime. Indexing is in progress and will be updated in January, but the Web look will not change. Smart barcodes have been fixed by adding a zero.

5. CHANGES TO MOVE EASI AND SCC SUB-LOCATIONS UNDER THE ALEX LOCATION

Ann distributed the proposed changes to make the east Asian collection a sub-location of ALEX .. the old IRIS library (EASIA), SUB-location (Stacks), the new IRIS library (ALEX), sub-location (EAL-STACKS). No objections were made to this proposal.

6) CHARGES FOR MEDIATED SEARCHES USING OVID, ETC - PP/SB

Penny and Susan distributed a draft policy for mediated searches. Committee members made a few suggestions for revision. Penny and Susan will revise and re-submit the draft for discussion at a future SACOPS meeting.

7) PUBLIC WORKSTATION ACCESS AND USE - JEB

Anonymous hate and inappropriate language email from the libraries has been received. Do we need a code of conduct in the libraries? Should we consider authentication? Do we need a restricted subnet? Should we designate some computers for public use, and make the rest restricted to users with RU passwords? How would we police this? Perhaps we should go with the Univeristy policy and not create an additional policy. Jeanne asked us to think about this and network with others at ALA.

Agreed that the University policy is sufficient and that RUL should not develop a separate policy or code of conduct. Recommended that the libraries take the "high road" in provision of access to information at public workstations and requested University-level support for such general access in recognition and support of our profession.

Next meeting is on January 22, 1998.
Happy Holidays!
submitted by Jackie Mardikian



 
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