A. The "Explore, Discover, Learn," brochure, a basic directory of Rutgers libraries and services, is being distributed to Circulation Desk contacts. There is one known error: the Institute of Jazz Studies address is incorrect.
B. The Extended Services Task Force met on September 23d. They are going to begin their task by writing profiles of the various student groups that need to be served. They are looking at having something for SACOPS to consider around March.
C. The 2d Rutgers Teaching Conference will take place in New Brunswick on October 2d. Library Faculty are encouraged to attend.
D. The following "SACOPS Statement on Cataloging Decisions" was submitted and discussed at the last Cabinet meeting:
"To accomplish our long-range plan for the Rutgers Digital Library Initiative, we intend to create electronic records for all items existing in the Rutgers collections. In this process, every opportunity to build the bibliographic database must be taken. When an item without an online record circulates, it should be forwarded for full MARC cataloging. When workflows for managing the collections are developed, they should include whenever possible an opportunity for manually cataloged or uncataloged items to proceed to cataloging."
This statement was supported by Cabinet, with the caveat that procedures should not be in conflict with the large recon projects.
E. As a result of our discussions at the last SACOPS meeting, Jeanne Boyle met with Harriette Hemmasi and Marianne Gaunt about the Sage Library. Sage does have a separate online catalog with it's own url. Marianne will meet with the Director of Sage; we may consider having a separate link to the Sage records on the Catalogs page, and exclude their records from IRIS. Rutgers users do make up a large portion of the Sage patron file.
F. Douglass Renaissance: Will be discussed at a SACOPS meeting when one or more of the principals involved can attend.G. VALE/The N.J. Virtual University
A. VALE (Montanaro): The servers have not yet arrived; to stay on schedule we may have to use our existing server.
B. Reports (Montanaro): Using the Sirsi REPORTS function effectively requires solid understanding of the database. The Reports Committee is working on instructions and training initiatives.
C. Authentication (Montanaro): Systems is working on establishing a procedure for authentication of remote database users who are not dialing directly into Rutgers. Users will be asked for their University password at the point at which they attempt to access the databases. It is hoped that procedures will be in place within the month.D. IRIS (Scholz-Crane):
Library: TSB. Copy: 1 Status: UNDER CONSIDERATION
Once a final decision is made, there should be a short explanations of these records published in the AGENDA.
PAC will also be discussing the issues associated with the long CONTENTS notes in the BNA records.
E. Patron Files (J. Gardner):
On the whole, the Middle States comments on the Libraries were positive. They did voice concern about the need for collection support and for recon. There were also special concerns noted about the Robeson Library.
A large number of print journals are likely to be canceled, with subsequent increased reliance on our electronic journals collections.Issues:
Accessibility: Our workstation usage is frequently at maximum capacity. There is a need for more access points; in some locations it may be necessary to set time limits; time limits require policing.
Printers: Most library locations do not currently have printers available; users attempting to read articles on screen tie up workstations. If printing were available, we would have to be prepared at service points to deal with technical questions.
Serial Records: Many IRIS Serial records are extremely long and confusing. The extremely long urls for e-journal links are incomprehensible to/missed by users.
Recommendation: Mask url; set hyperlink text as: "Click here to access journal."
Holdings: No holdings are given for RU-ONLINE; the only way to find out if an article is available electronically is to follow the links to the issue/article level.
Suggestion: Provide holdings statement for e-journals indicating when full-text begins.
Resource Sharing: Some providers, such as IDEAL, specifically prohibit the use of their resources for ILL.
Other Questions: Who reviews the decisions to add specific urls to serial records? Is there a contractual commitment on the part of UMI and other online providers not to drop titles? Can we make any real collection development decisions without such a commitment? Who's going to keep track?
It was recommended that Lida Sak be invited to PAC to discuss serial issues.
Jeanne Boyle has had discussions with and concerning the Electronic Resources Committee and the Web Advisory Committee. The latter group in particular has lost a lot of members and needs to be reinvigorated; the recent arrival of the new Webmaster, Sam McDonald, is also impetus for reinvention of the committee. The ERC has been concentrating on instructional technologies; the group might be refocused to concentrate on program issues.
Next Meeting: October 22d, in Camden.
November Meeting: Wednesday, November 18, in Newark. (Tentative)