Kristen Ko and Rita O'Donnell handed out documentation and demonstrated the new acquisitions database. Included in the directions were how to load the correct version to your desktop, and how to enter/edit records and run reports. I urge group members to begin using this system immediately, and please report any glitches to myself, Kristen and Rita. Please assess how many records you have already ordered for this year, and enter them in the database if possible. It was pointed out that when entering cost, we are using B&N or Amazon pricing, which will not reflect price paid by TSB. We should, when updating the record as received, alter the recorded price with the price paid listed in the items SIRSI record. If everyone is using 2000 version of Access, we will delete the 97 version to avoid having to merge data monthly. Thank you to Kristen and Rita for their work on this project.
Dean Meister led the group in revisiting the see also records that we use in instances of multiple professors, course numbers associated with a class. An innovation available this year is a static URL, where the referenced search is executed automatically from a URL listed as part of the reference record. Before the next meeting, I will ask that the see also documentation be updated, the functionality of this tested with the new release, and we can use this for the fall semester.
The Electronic Reserve Working Group has been announced to meet August 10th. Topics of concern/discussion will be to review the progress of the service since it was decentralized from Image Services, review formats including Syllabus, discuss the plan to eliminate paper copies, and review copyright issues. Please feel free to email any additional topics of interest or concern.
Zohreh led the group in a discussion of a new group email being used at Alexander to manage incoming E files (attachments). The group account is very useful in instances where staff members at a large unit may be out, and other staff are covering. Other large units should consider this and please ask myself or a staff member at Alexander for further explanation.
At the beginning of the meeting, I briefly discussed the statistics included in the Annual report. I will send these out as a separate email for you to review.
The group discussed the functionality of address fields in notification of RDS availability. The question was raised in light of web document delivery. However the issue was quickly clarified as irrelevant as RESV staff have no need for web document delivery: faculty are charged with providing copies of all material [except library books].
Dean Meister gave a brief update on beta testing. Initial observations conclude that reserve function is a bit clumsy, significant more testing required to master functionality. Toolbars were found to be difficult to set up/navigate.
At the next meeting [Wednesday, August18th] we will recap the ERES committee meeting, update on beta testing, review and finalize the static URL/see also records, review any issues with the acquisitions database, and plan for the fall including reactivation of still checked out at closing reports and removal of summer files.
Next Meeting - Wednesday, August 18th