Judy Gardner opened the discussion by reviewing with the group, the preliminary work of the E-Reserve task force and asked for the group's input.
Judy visited the following web-sites
University of Michigan at: http://www.lib.umich.edu/7fast
University of Arizona at: http://www.library.arizona.edu/services/docdel/index.html
This illustrated to the group what these institutions are doing with course Reserves. It was suggested that group members visit the sites to help formulate ideas and generate topics for consideration and discussion.
It was decided that the E-Reserve task force will be integrated into the Reserve group due to the willingness of all members to participate in the task force. In line with the goals being sought by the task force, the group will be responsible for formulating an effective alternative to electronic reserves. A focus on course management and possibly integration with ILL for delivery of scanned documents may be an effective solution facilitating the push towards self service. The group will be responsible for creating a working model formulating a communication plan, potential changes to policies, how ILLiad operations will be impacted, and information relating to the change in staffing and work flows that emanate from these changes that can be brought before the USC and Cabinet for approval. A project planning outline was suggested and the group agreed that such an outline will be a starting point. A draft of the outline will be worked up by Penny and placed in the Reserves Sakai site. The group is encouraged to review the outline and make suggestions for additions.
Due to the scope of the project, Penny proposed that group begin meeting monthly while working on the project. As well, using the Sakai site to communicate with each other as needed is a good venue for the group's work as the project progresses.
A subgroup of the Library Resources Council (LRC) that's reviewing Reserves collection development policies (Andy Martinez, Laura Muller, and Judy Gardner) had requested input from the Reserve group pertaining to various proposed revisions of text on reserve policies on the Staff Resources page. The proposed changes were discussed and agreed upon by the group and the changes will be forwarded to LRC.
Due to the bleak budget projections, many of the branches may have some cuts to their hours for the fall semester, particularly during the weekend. Stemming from this potential, there was the recognition that this will directly impact the availability of reserves. There were several proposed solutions to this problem; informing the professors about the limited hours prior to the material being placed on reserve at the branches, or possibly suggesting they place the material on reserve at larger units with normal or extended hours. The group felt that it probably would not be too great of a hardship for Reserve users to have the materials on Reserve at the larger units if acceptable to the Professor.