Minutes of February 28, 2007 meeting

Present:: Katie Anderson, Raymond Balter, Arden DeLaCruz, Carolyn Foote, Dorothy Grauer, Kristen Ko, Priscilla Lee, Meghan Lord, Kristen Macaluso, Linda Mazzeo, Holly Muller, Mary Anne Nesbit, Nicole Warren, Drue Williamson, and Rae Wong
Excused:: Pat Bellanca, Eugene McElroy

Agenda

Drafted by Katie Anderson, reviewed by Resource Sharing Group, Submitted to Roger Smith

Resource Sharing Group recommends "Required" to appear in red here
Resource Sharing Group also recommends “for web delivery, select your home campus" and/or "failure to fill required fields will cause cancellation of your request" be added

Standard form is found in Documentation on website
Resource Sharing Group chooses canary yellow as standard color (some had been using white; some yellow)
Staff should order more In House Use Only book bands when needed at: RUL Staff Resources> Public Services> Active Publications, Forms and Signage List / Request Form (rather than printing their own)
In House Use Only bands are used only on materials staying within Rutgers University Libraries

Test sites for shipping PALCI loans without trapping holds determined that it usually works
New procedure - Skip the step of trapping holds and untransiting PALCI loans and simply ship loans in PALCI (this new procedure is optional, not required)
At this point, we will not be receiving two separate lists (PALCI and non-PALCI) of items to pull
Report any problems encountered to Katie

Anyone interested in having J-Client installed on their desktop, let Katie know
A few additional volunteers are needed to try and make recommendations for an RDS toolbar in J-Client
Generic J-Client training will take place in May
RDS and ILL training in J-Client will be the responsibility of the Resource Sharing Group to develop
Two new discussion groups in Sakai under Resource Sharing:
- J-Client
- Staff Resources

Kristen M: If you receive an item returned by a patron, and on discharging item, it comes up as "ILS – Recalls", please put a slip in it or label and ship it separately to ILS – Recalls
Resource Sharing Group decides to add "ILS – Recalls" as a choice on Hold Slips
Kristen M: The new ILL system chosen is Iliad; details at a later date
Priscilla: If you cannot scan a thick item and get "lid is not closed" message on the Canon machine, you can place a weight on the latch by the hinge on the copier to trick it into perceiving that the lid is closed
Ray: (question from Sakai) Recommended procedure if there are two RUL copies of a requested item and one is checked out and your library’s copy is missing. Resource Sharing Group recommends removing the patron’s hold so the patron can use PALCI; the patron will get the item faster and the other patron won’t get a recall
Resource Sharing Group decides if a patron requests an item that is missing and RUL has an older edition, create a hold for the older one we have, and send it to the patron
Resource Sharing Group discusses RUL messages that go to patrons with spam blocker that sends a message back to RUL saying "Are you a legitimate e-mail?" Systems will ignore the question and the patron will not get the e-mail
Meghan: In Workflows, you can post messages to a patron in "My Account" (not an e-mail)

Henry Charles and his staff welcomed the Resource Sharing Group and gave a interesting overview of their operation