Minutes of October 26, 2010 Meeting

Present:: Raymond Balter, Pat Bellanca, Kristi Conover, Christine Duffy, Liza Kostic, Meghan Lord, Rebecca Luo, Holly Muller, Gillian Newton, Mary Anne Nesbit, Roselyn Riley, Will Torres, Drue Williamson, Paul Young (minutes)
Absent:: Carolyn Foote, Dorothy Grauer, L. Melanie Miller

1) RDS stats

The group commented on September RDS statistics.

"Doc Delivered to Web" for the past year was 1,384. Surprisingly, down 2 from the prior year!
Holly mentioned that September intra-library holds total was 4,688.
RU-B-FILD for September was 108.

DANA books are put on hold at DANA for LAW-N patrons. CAMDEN books are put on hold at CAMDEN for LAW-C patrons.
REF items are not delivered to "off-campus" locations. Those who feel a rare exception is warranted would need to obtain approval from a subject selector.
PALCI / ILL damaged books. All problems are reported to Glenn Sandberg at ILL. Add a PUB-NOTE to the patron’s record. We can notify the patron and hold the book for a short time so they may inspect it before we forward it to Glenn. He will contact the lending partner to settle replacement charges. The default replacement fee is fixed at $102.
The group reminds staff to stress the importance of spotting damaged books to our students who work at the circ desk. And of course, do not discharge a damaged book.

Some schools are using pre-printed PALCI or ILL bands. U. Penn uses a stick-on label, which seems to work well. Our PALCI blue bands are printed on half sheets of 8½" x 14" paper, and we manually write the PALCI number and school on them. Anticipating the need for pre-printed bands in RELAIS, group members voiced no problems with their access to a printer, and felt they could also accommodate 8½" x 11" paper if necessary.

The RDS webpage was recently updated to reflect that "campus" refers to Newark, New Brunswick, and Camden.
Article requests over 30 pages for delivery to "same campus" libraries are cancelled. We may send an entire circulating journal to a "same campus" library as a hold for the patron as an occasional exception.
One example would be a CHANG request for an LSM journal, where the article is greater than 30 pages.
After some discussion, the group decided it would have no immediate objection to allowing "same campus" delivery among New Brunswick libraries for these journal requests.
- DANA and CAMDEN would not affected by this proposal.
- We do not anticipate a great demand or increase in volume.

The attendees were treated to an e-mail photo of some very cute twin babies.

ALCOHOL – Pat – All is fine.
ALEX – Gill, Will, Meghan – Busy due to mid-terms
ALEX – Imaging - Drue – Imaging Services filled 776 ILL requests in September; 679 of those via Rapid Article Request Service.
ALEX - ILL – Rebecca – Everything is good here.
ANNEX – Liza - New work study student employees are very good this year.
CAMDEN – Mary Anne – One part of the construction work is completed, but there’s lots more to go.
CHANG and MATH – Kristi – Everything is also good.
DOUGLASS – Ray - Nothing new at this time.
KILMER – Paul – Thanked the hospitality of CAMDEN during the October Access Services Committee meeting.
LSM – Christine – Journal request are high. She actively promotes the article delivery service when she sees a patron at the photocopier with a journal. Now that’s dedication!

Next meeting: Tuesday, November 30, 2010 2:30 – 4:00 pm