Teleconference/Lecture Hall, Scholarly Communications Center, Alexander Library College Avenue Campus
[Approved June 11, 2004]
M. Gaunt called the meeting to order at 9:33 a.m.
1. It was agreed to reorder the agenda so that the Faculty Coordinator's report came before New Business. The Agenda was adopted as amended.
2. The Minutes of the November 14, 2003 Faculty Meeting were approved.
3. Introduction of New Faculty and Guests: a. Heather Huey, Alexander b. Kimberly O'Konis, Kilmer c. Ann Bemis, Kilmer
4. Report of the Faculty Coordinator
R. Marker explained why the motion about the by-laws change in regard to campus representation on the Coordinating Committee from the last Faculty Meeting was not included on the Agenda. The Planning Committee has proposed a change in the composition of the Planning and Coordinating Committees, which will be discussed under New Business.
5. Unfinished Business: None.
6. New Business
a. Planning Committee Proposal. R. Becker, Chair, Planning Committee, reviewed a document proposing combining the functions of the Planning Committee with those of the Coordinating Committee. The Planning Committee is mandated by University regulations while the Coordinating Committee is not. Some of the benefits of moving in this direction include facilitating faculty input into the planning process for the Libraries and eliminating the requirement for all committee chairs to also serve on a second committee. Discussion ensued over several points, including the question of how to handle business arising between faculty meetings, and what the name of the new committee should be. The name "Planning & Coordinating Committee" was suggested. There was further discussion over the length of terms and the composition of the new committee. It was decided that terms will be staggered to ensure continuity, and that all library faculty will be eligible to serve on the new committee except for Librarian Vs and grant-funded librarians. Committee chairs not on the new committee who have items of importance to share will be invited to report, and reports of Standing Committees will still be submitted via electronic mail. A vote accepting the Planning Committee's report was passed unanimously with one abstention. The report will be sent to the Rules of Procedure Committee, which will draft appropriate by-laws language.
7. Report of the University Librarian: M. Gaunt reported that Libraries Communication Strategies, Inc., has been selected to conduct a communications audit of how the Rutgers University Libraries communicate internally. The firm will be meeting with individuals on each campus, and will be conducting an electronic survey. Recommendations will be folded into the next Strategic Plan.
A Route 18 Task Force chaired by F. Tehrani has been formed. There will be construction on Route 18 between Route 1 and the Lynch Bridge starting this summer or early fall for the next four or five years. The University and the City of New Brunswick are also undertaking construction affecting Cedar Lane, the Albany Street Bridge, and George Street. The goal of the Task Force will be to cut down on inter-campus travel.
By all indications, the University budget will be level next year, with some increases. The budget will not be finalized until June 30. The All-Funds Budgeting Task Force will release a draft report shortly, but not in time to be implemented in the coming fiscal year.
The Faculty Authors exhibition and reception will be held in the renovated Douglass Library. About 60 books from many disciplines have been received. This event is part of the celebration of the year of the University Press, a collaboration of the Association of Research Libraries and the American Association of University Presses. Separate events will be held in Camden and Newark.
The Libraries are taking a three-pronged approach toward updating the long-range plan, in preparation for setting up a Strategic Planning Committee in the fall. This process comprises the 1) Communications Audit, 2) the Excellence Criteria being devised by the Assessment Committee, and 3) the liaison surveys of university departments. Summary reports will be created which will be shared at the April Coordinating Committee, and in turn focus groups for faculty and students based on some of the themes identified in the surveys will be held in April. Daniel O'Connor and Marie Radford will be facilitating focus groups. Later in the summer, an outside facilitator will be brought in for a conference open to everyone in the Libraries, and, subsequently, smaller groups will consider the data.
8. Communications: None.
9. Reports from Members Serving on University Bodies.
University Senators: A vote has been taken to revise the University Calendar for 2005. Classes will start September 1 and Thanksgiving recess will be Wednesday through Sunday.
Campus Faculty Council Representatives: The Library Committee of the New Brunswick Faculty Council is preparing a resolution related to scholarly communication which will be brought to the full Faculty Council this spring. The Camden Faculty of Arts and Sciences Council is working on guidelines for student behavior in the classroom.
Questions and Discussion of Reports Disseminated Previously via Email: None.
10. Reports of Standing Committees: None.
M. Gaunt adjourned the business meeting at 10:34 a.m.
11. a.m. Open Meeting for all Library Faculty and Staff
"El Cantor de Tango (The Tango Singer)": Libraries and the Research Process --Professor Tomas Eloy Martinez, Director of the Latin American Studies Program, Rutgers University
L. Vazquez, Social Sciences Librarian, facilitated a discussion with noted journalist, novelist, and scholar Tomas Eloy Martinez, about the research process for his novels Santa Evita and The Peron Novel, and read an excerpt from Santa Evita. Professor Martinez spoke about the historical context of his novels, which are based on factual stories, but are nevertheless works of fiction. In his novels, he plays a game with historians and historical fact, questioning the notion of credibility. He commented that the media has treated parts of his novels as true, as had the Museum of Peronism in Argentina. He is interested in the concepts of history as myth, authorship, and the power of the public imagination.
The sources used by Professor Martinez for his novels included the National Archives of Argentina, interviews, newspapers, books, films, and archival documents. He aims to write fiction using the techniques or tools of history. The concept of "fictionalized history" may create an ethical problem. As an example, a web site maintained by the family of Eva Peron was demonstrated.
Professor Martinez has a private library of over 25,000 volumes, as well as correspondence and documents from Latin American leaders. He finds encyclopedias to be an important source for his writing. He is currently working on a new novel about a cartographer, for which he has been researching map-making techniques. The broader theme of the novel is recovering life under a dictatorship.
The Open Meeting was adjourned at 12 p.m.