Minutes for October 26, 2012 Meeting
- Ka Neng Au (remote), Stephanie Bartz, Natalie Borisovets, Jeanne Boyle, Bonnnie Fong, Judy Gardner, Rebecca Gardner, Marianne Gaunt (University Librarian), Tom Glynn, Karen Hartman, Tom Izbicki, Ron Jantz, Melissa Just, Nancy Kranich, Mei Ling Lo, Megan Lotts, Jackie Mardikian, Rhonda Marker, Laura Mullen, Jim Niessen, Jane Otto, Francoise Puniello, Wen-Hua Ren, Eileen Stec, Li Sun, Minglu Wang, Ann Watkins, Mary Beth Weber, Ryan Womack (Faculty Coordinator), Tao Yang (Faculty Secretary)
- Ningfen Wu
Gaunt called the meeting to order at 9:15am.
1. Adoption of the Agenda
The agenda was adopted.
2. Introduction of New Faculty and Guests
Gaunt introduced two new faculty members: Angela Lawrence, Processing Archivist of IJS, and Zara Wilkinson, Reference/Instruction
Librarian of Robeson. Ningfen Wu, a visiting librarian from Shanghai Tongji University of China, was present as a guest.
3. Approval of the Minutes
The June minutes were approved with a few suggested changes.
4. Old Business
Senate Open Access Policy Initiative (Otto and Mullen)
The Open Access resolution that Otto and Mullen helped draft was passed at the Senate meeting in October. They reported that there
were few and friendly questions at the Senate meeting. The resolution was passed almost unanimously, with 2 no votes among over 100
people present. President Barchi personally endorsed the resolution at the meeting and the RU administration will issue a formal
response later. The resolution charges the EVPAA with creating the Open Access Policy Implementation Working Group to develop an
implementation plan. The implementation plan will cover a range of issues, including governance, compliance, RUcore, support for
publishing on open access journals, and OA education. University Relations is working on a story about the OA policy.
5. New Business
Bylaws changes on Voting Eligibility (Womack, Lo, and Ren)
The Rules of Procedures proposed some amendments to the RUL Faculty Bylaws. A draft of the amendments was distributed at the meeting
and in advance. The changes were proposed in response to a question about the involvements of NTT faculty in committees and their
eligibility to vote in faculty elections. The changes are intended to make the voting more inclusive. A major change is that the RUL
faculty is now defined as librarians and faculty reporting to the VP for Information Services and University Librarian. In addition,
non-RUL librarians at Rutgers can become invited members of RUL faculty. Is the intention to allow RUL faculty to vote, regardless of
rank and terms of services? Yes. The changes were passed unanimously.
6. Report of the University Librarian (Gaunt)
- The integration with UMDNJ has many human resources issues. The UMD librarians do not have the same status as RUL librarians and the requirements of publications and service are not the same. The Library Sub-team for the integration will make recommendations on how to deal with the librarian positions at UMD.
- How to deal with multiple CMS (Course Management Systems) in RU and UMD may also affect the Libraries.
- On Day One of the integration, the library system will have a high-level organizational structure in place.
- All the functions at Rutgers and UMD that can be integrated will be integrated, which may result a loss of positions after the first year. Hopefully this can be done through retirement and attrition. The loss of positions due to integrations is more likely to happen at the staff level because of duplicative operations than at the faculty level.
- UMD's School of Osteopathic Medicine and all buildings at the Stratford Campus will go to Rowan. But other UMD programs and their students in Stratford will become part of RU. We are exploring who will provide library services to them and how.
- What can the University do about the various nursing programs in Newark, New Brunswick, and Camden?
- The financial due diligence for the integration is done. The two Rutgers boards will vote on the legislation in November.
- RU is hiring a consulting firm for its strategic planning process. President Barchi would like to see five or six themes emerging from the process that the University can focus on.
- The University is asking for public support of the higher education bond issue in the November election. The top priorities in New Brunswick for the bond issue are the Honors College on College Avenue and the Chemistry building on Busch.
7. Report of the Faculty Coordinator (Womack)
Planning and Coordinating Committee has two goals for this year. In connection with the research services goal, there will be a post-
meeting at 11am today. A discussion on faculty lines will begin in the spring. The committee also worked on the following tasks:
- The revision of the NTT document has been completed.
- RUL faculty/staff blog will be available soon.
- Travel policy has been updated.
- Two faculty vacancies have been reviewed.
- In anticipation of the integration with UMD, we are creating liaison position for UMD librarians in five system-wide committees.
Gaunt added that new language about diversity is added to the job descriptions. About UMD liaisons in RUL committees, she will ask
Judith Cohn of UMD to recommend names for the liaison positions if she is agreeable to this approach. UMD librarians and staff have
been invited to the post-meeting and the State of the Libraries.
The meeting is adjourned at 11am.
Submitted by Tao Yang, Faculty Secretary