Minutes for November 8, 2013 Meeting
- Karen Hartman, Melissa Just, Triveni Kuchi, Li Sun, Kayo Denda, Laura Palumbo, Farideh Tehrani, Ryan Womack, Rebecca Gardner, Tao Yang, Adriana Cuervo, Rhonda Marker, Ron Becker, Stephanie Bartz, Jane Sloan, Jackie Mardikian, Tom Glynn, Tom Izbicki, Megan Lotts, Laura Mullen, Natalie Wadley, Yu-Hung Lin, Roberta Bronson Fitzpatrick, Mary Beth Weber, Julie Moscinski, Judy Gardner, Jim Niessen, Jane Otto, Leslin Charles, Jeanne Boyle, Natalie Borisovets, Judith Cohn, Ron Jantz, Robert Cupryk, Kevin Mulcahy, Victor Zverevich, Melissa Gasparotto, Joseph Deodato, Fernanda Perrone, Melissa De Fino, Mary Fetzer, Marty Kesselman, Janice Pilch, Minglu Wang, Roberta Tipton, Keir Reavie, Ka-Neng Au, Ann Watkins
8:45 to 9:15 a.m. - Coffee and Networking
MEETING CAME TO ORDER 9:15 a.m.
1. Adoption of the Agenda
- A resolution on the NTT negotiations proposed by Tom Glynn was added to the agenda. A quorum was present and a motion was made and
seconded to add the item to new business.
2. Introduction of New Faculty and Guests
- Leslin Charles, Adriana Ceurvo were introduced by Marianne Gaunt.
- Roberta Fitzpatrick, Yu-Hung Lin, Natalie Wadley, and Bob Cupryk were introduced by Judy Cohn.
- Invited guests: Julie Moscinski and Victor Zverevich
3. Approval of the Minutes - June 7, 2013
- A motion was made to approve minutes; minutes were approved.
4. Old Business
Open Access Policy Implementation Update - Jane Otto and Laura Mullen
- The Rutgers University Libraries Advisory Committee (RULAC) accepted the charge and assigned the work to the OA Policy Implementation
Working Group. The Working Group, a subgroup of RULAC that also includes graduate students is taking a 3 pronged approach: 1. Enhance
faculty deposits portal & OA policy page, 2. Utilize an advocate model approach with departments, 3. Presentations are given as part of
the education component; a short video is being produced.
- Recent presentations have occurred in Engineering, RBHS faculty in NB/Piscataway, Smith Library librarians, RWJ librarians, QQML
conference in Rome, Genetics retreat, and liaisons have presented on the open access policy at Pharmacy, Math, and Social Work.
- Recent consultations have taken place with Anne Langley, Princeton (COAPI); Peter Suber, Suzanne Kriegsman, Emily Kilcer (Harvard
Office of Scholarly Communication); SPARC/World Bank; COAPI (Coalition of Open Access Policy Institutions) meetings; will invite expert
on biomedical aspects; Mullen and Otto are watching the University of California implementation public wiki.
- Updates from the OA Policy Implementation Working Group have gone to: Marianne Gaunt, Cabinet, CSC, TAS, NBLF, NBCG, RUL Faculty,
University Senate RGPEC
- It was confirmed at a recent SPARC meeting that RU is the only university working with grad students and this aspect will put RU on the
map for this topic.
- The committee's timeline is to give a formal report to RULAC in December 2014, with a soft launch in Spring 2015, and a hard launch in
Sept 2015. Sept. 1, 2015 will be "day one" for the implementation of the policy university-wide.
- There was a question about the notion that open access for grad students is high risk with low benefit. This is a point where the
librarians can explain the benefits. There was a note that much of this varies by discipline.
- There was a suggestion that we need to focus on where the university is heading with breaking down inter-disciplinary boundaries.
- There was a question about grad students and submitting data. Currently only scholarly articles and other publications are included in
the policy, and in the future there will be a need to address the issues of data.
- There was a question to what extent the policy is a mandate. Individuals may opt out for any particular article. There is an
"expectation" that faculty and grad students will make scholarly work open access. Otto and Mullen do not use the term "mandate."
- There was a question if this policy will allow RUL to harvest articles from other repositories. This is done by some universities and
this is not something that we have in place at this point, or have current plans to do. We will discuss this further. The best practice
is to have the work in the Institutional Repository.
- If you have further questions please contact Laura Mullen or Jane Otto.
University Strategic Plan -Gaunt
- The last retreat for committee chairs, deans and VPs took place on October 30th. At this meeting the steering committee presented the
work that had been done thus far and sought final comments on the plan. Next, Dr. Barchi will take this document to the board for
approval in December. Units will be asked to prepare their own strategic plans based on the university's plan in the spring.
- There are 5 strategic pillars that will be the focus including: Envisioning tomorrow's university, Articulating themes for academic
distinction, Building on faculty excellence, Transforming the student experience, Enhancing our visibility.
- Several strategic disciplines have been identified for advancement: Engineering (graduate), Business (undergrad), and Life Sciences.
These areas were determined based on statistical rankings and growth factors. However, all departments need to remain strong because we
must have a basic core that works well.
- Strategic plans should be very action orientated and not a review or environmental scan. There must be metrics to show success.
Tom Glynn- NTT faculty resolution
- A resolution statement asking President Barchi to speed the negotiations for NTT faculty was presented. This process began in spring
2012 when all units were asked to submit a report for NTT appointments, reappointment and promotion. There were two faculty discussions,
and research was done in preparation for submitting the Libraries recommendation on NTT faculty. The Libraries sent completed
recommendations to the University by its deadline approximately 15 months ago. It should also be noted that RUL is not a unique group
with this issue; no NTT decisions have been made yet. There was a suggestion to change the resolution document language from "no job
security" to "minimal" job security.
- A friendly amendment to change the wording of "citizens of NJ" to the "people of NJ" was accepted.
- Therefore be it resolved the resolution was passed and will be sent to the administration.
5. New Business
RUL "Scholarly Communication Organization" - (Mullen, Kuchi)
- This year the primary work of PlanCo will be to focus on the "organization" of scholarly communication work in the Libraries so that
everyone may more effectively work together on the many ongoing initiatives.
- "Scholarly communication" is a difficult term to define and there is no good definition. RUL would like to move forward with this term
as an idea of providing services. There is anticipation that many teams will be formed and potentially an advisory board to help pull all
the activities together. PlanCo will discuss ways in which this could happen and the intent is to be more action orientated. There will
be an environmental scan of what of what our peers and aspirants are doing. PlanCo will be looking for feedback and hopes to hear input
6. Report of the Vice President for Information Services and University Librarian
- President Barchi has asked VP for Research, Chris Molloy, to appoint a new task force on support for research infrastructure on the RU
campuses and Marianne Gaunt and Don Smith (OIT) have been appointed to the committee. The appointment of this task force is a result of a
recommendation from the University Senate.
- PRC is going to be re-structured and the Provost will now be on PRC instead of the Chancellor. There was a question about whether there
is a provost in NB, and currently there has not been an announcement. It has been announced that Todd Clear will be provost for Newark
and Ray Soloman will be provost at Camden.
- The first RU MOOCs will come out in December. The initial 3 were developed with Coursera. There is a course from astrophysics, a course
from psychology approaches to the soul, and transforming 21st century as a foundation. These three have been very expensive to create and
there is no certainty there will be more in the immediate future.
- There was a report at Dean's council on the Pearson contract. Pearson will provide both services and infrastructure to enable large
scale online education for degree programs. There are many legalities and many federal and state regulations governing online education
that require constant monitoring, including systems that are ADA compliant, credentials for internships, licensing in all states where
there are students, student support guidelines, and identity verification. Pearson provides all these services.
- There will be a focus on faculty being accepted into the national academies and how we can advance this process.
- RU will begin to look further at transfer polities. There is a concern on how difficult or easy it is to transfer from community
college to RU. It's important to have good articulation agreements with community colleges.
7. Report of the Faculty Coordinator - (Mullen)
- This year Laura Mullen is the Faculty Coordinator and Triveni Kuchi is Deputy. Next year Kuchi will be faculty coordinator and Megan
Lotts has taken over the faculty secretary position which is a 2 year term. Faculty Coordinator and Deputy serve on Cabinet, and Planning
& Coordinating committee is also known as PlanCo. This committee works together with the VP for Information Services/University
Librarians on faculty business.
- Thanks to Tao Yang who was previous faculty secretary and thanks to Ryan Womack for his past two years as deputy and faculty
- Please note there will be a presentation and discussion on Student Services at Rutgers with Dr. Felicia E. McGinty, Vice Chancellor for
Student Affairs for Rutgers-New Brunswick, for all RUL faculty and staff directly after this meeting.
- Since July, PlanCo has sent to the faculty meeting the NTT resolution, and also has endorsed an electronic voting system for faculty
elections using Qualtrics. Thanks to Stephanie Bartz and Mei-Ling Lo for all the hard work, as well as a thanks to Vibiana Cvetkovic (co-
chair of Rules of Procedure (RoP))
- Currently RoP is working on small revisions to the bylaws. PlanCo will discuss these changes at their next meeting.
- Please note all faculty reports circulated by email before faculty meetings will now be attached to the minutes by the Faculty
- PlanCo is collecting new position ideas for a "wishlist." Please send any ideas for new emerging positions to PlanCo. The last time
this was done was in 2010 and we need to keep an eye on new types of faculty positions in the event that we have an opportunity to retool
a position description when a faculty member retires, for instance.
- PlanCo will be asking for a mid -year status update on all research services identified as belonging to categories of "leadership" or
"collaboration" last year, and this list includes: scholarly publishing, research data management, copyright and licensing, research
community, citation management tools, digital humanities, scholarly networking, and recording and archiving of conference presentations.
Services were assigned last year to relevant RUL committees and PlanCo will check with each for updates.
- PlanCo will be working on faculty visibility on the RUL website and will look to how other depts. at RU are represented on the web.
- PlanCo will also work on the organization of Scholarly Communication as previously mentioned.
9. Reports of Members Serving on University Bodies
- All reports have been submitted and will be appended to the minutes.
10. Reports of Standing Committees
- All reports have been submitted and will be appended to the minutes. There were no questions asked about any of the reports.
11. Motion was moved and seconded to adjourn meeting at 11:05am
Minutes submitted by Megan Lotts, Art Librarian and Faculty Secretary
Faculty Committee Reports November 2013
(In order of submission to RULeveryone list-serv)
Scholarly and Professional Activities Committee
November 4, 2013
The committee has scheduled the majority of its brown bag presentations for the 2014 fiscal year. The first presentation was held on
October 24: Jim Niessen, Documenting the Hungarian Diaspora: Collections, Policies, and Politics. The next presentation will be on
December 3: Megan Lotts, Leading to the future: one Art Librarian's experience and perspective of the 2013 ALA Leadership Institute. The
schedule of presentations for 2014 includes:
January 16 - Tad Hershorn, Norman Granz: The Man Who Used Jazz for Justice
February 20 - Jane Sloan, The Faceted Zetterling Project: A digital archives on the life and work of Swedish filmaker Mai Zetterling and
scholarly resource for students, teachers, and researchers
March 20 - Leslin Charles, Curriculum Mapping: Tool and Process Toward Integration of Information Literacy
April 17 - Robert Vietrogoski, How New Jersey's Governors Created the State's Medical Education System
The committee is also planning a presentation for May 2014.
Submitted by Keir Reavie, Chair
TO: Rutgers Libraries Faculty
FROM: Vibiana Bowman Cvetkovic and Stephanie Bartz, Co-Chairs Rules of Procedure
RE: Rules of Procedure Report for Fall Semester 2013
This semester Rules of Procedure has:
- Begun preliminary work on moving the voting for library faculty to an electronic format. The committee investigated using the Qualtrics platform and made a presentation to the Planning and Coordinating Committee. PlanCo approved the use of Qualtrics at the October meeting.
- Examined the Library Faculty Bylaws and Rules of Procedure to determine the need for changes and updates. A report which included suggested wording changes was submitted to the officers of the Planning and Coordinating Committee in October.
- Continued its on-going work with committee chairs to insure that vacancies in elected positions are handled as mandated by the faculty bylaws.
During the quarter, April through June, 2013, the Committee received two short research leave applications. Four SRAs were submitted in
the quarter ending in October.
In July, the members serving on the Committee changed. Karen Hartman and Julie Still were welcomed as our new members while the terms for
Fernanda Perrone and Connie Wu came to a close. Many thanks to Fernanda who served as our chair during 2012-13.
Chair, Research Leave Review Committee
The New Brunswick Faculty Council has met one time since our last faculty meeting. Much of the October 11 meeting was devoted to
appointing and charging committees, which have not been particularly active on the Council for some time. There are six standing
committees, including a Library and Academic Resources Committee. The latter is chaired by Dan Fishman and includes Li Sun and myself.
It's two current charges are 1) to consider the impact of the UMDNJ merger and Rutgers' membership in the CIC on library resources and
services; 2) to keep the Council informed regarding the new RU Open Access Policy and convey Council concerns to Committee on Scholarly
Among other actions in October, the Council voted unanimously to include an affirmation of shared governance in the foundation elements
of the RU Strategic Plan.
The minutes of the Council are posted at:
http://nbfc.rutgers.edu/year13_14/minutes.html when they are approved.
The User Services Council has been dealing with a number of ongoing initiatives.
We completed our list of goals for the coming year. Several of them continue work we dealt with last year, while others are new. They
- Define the role of librarians in citation management software support. (This discussion will take place in our next meeting on November 22. Ideas welcome! How would you like our users to be supported as they use EndNote, RefWorks, and the new RefWorks Flow? What about "wild" citation managers like Zotero?)
- Continue to explore streaming media platforms and options.
- Continue to explore scholarly networking as a service to the Rutgers community.
- Continue to identify and create opportunities for contextual help. (Contextual help was added to Ebsco and ProQuest databases last year.)
- Review and suggest updates to the mobile site as needed. (The next target is My Account.)
- Plan information exchange with the health sciences libraries. (This is underway.)
- Participate in the review and evaluation of a new web scale discovery service. (Completed during discussions and special meetings in July, August, and September.)
In addition to our formal goals, we have discussed service issues such as the upcoming retirement of the SearchPath tutorial, the state
of link resolvers, and the coming of CIC's UBorrow, a parallel service to Pennsylvania's E-ZBorrow, to Rutgers as another way of
obtaining books through interlibrary loan.
The Newark Faculty Council has met twice this year. The minutes of the first meeting are available at
http://nfc.newark.rutgers.edu/NFCminutes2013-10-14.pdf. The main topics of discussion were the Newark campus budget for 2014 and campus
safety issues. The council passed a resolution on shared governance
similar to resolutions passed by the New Brunswick and Camden councils.
The second meeting on November 4 focused on the strategic planning process, and a follow up discussion on campus safety issues.
There was also brief discussion regarding the Education Trust (http://www.edtruct.org/) visit to the Newark campus on November 11 and 12.
Rutgers-Newark has seen a dramatic increase in the graduation rates of under-represented minorities in the last ten years and the
Education Trust would like to profile the campus in their publication. Education Trust will be visiting with faculty and others to
explore campus initiatives that have helped increase this graduation rate. A small group of faculty council members will be involved in
John Cotton Dana Library
The Committee on Scholarly Communication has:
- Updated and further developed its "research services" webpage
- DReceived regular updates are given about the RU Open Access Policy Implementation
- DReceived regular reports on copyright issues at RUL.
- Development of existing library hosted OA journals; work on a journal hosting policy
- DDiscussion of RUresearch team's work and status checks on moving forward with data services
The Committee is contributing information to PlanCo for discussion of future of CSC and "organization" of scholarly communication
Tom Izbicki & Laura Mullen, Co-Chairs
Here is a corrected report on Library Resources Council activities, with the correction in italic print:
- Developed and endorsed a set of activities for the academic year (attached, for those interested).
- Asked the Copyright & Licensing librarian to draft a Digital Deed of Gift form for discussion and adoption.
- Reviewed a list of RUcore Projects with information on their origin and current status, and suggested an additional category.
- Met jointly with User Services Council to hear proposal from the Webscale Discovery Team, and endorsed the Team's recommendation of the EBSCO product EDS.
- Created a new networked resources team for Health Sciences, including colleagues from legacy UMD; confirmed Elizabeth Sosnowska of RUL Health Sciences as a member of LRC and Collections Analysis Team.
Please let me know if you have questions or comments.
Library Resources Council
1. Develop assessment measures for collections to determine extent to which current collections adequately support research & instruction and to assess adequacy of current budget.
In support of Vision Statement & 5A.
Outcome: Evidence-based arguments for adequate funding and possible reallocation of resources.
Indicators: Bibliometric studies, circulation data, interlibrary loan data (including article requests denied because of copyright restrictions), usage data for e-books, journals, & databases; and user input.
2. Continue integration of RU and legacy UMD collections in order to increase the level of resources available to faculty, students, and researchers.
Outcome: Implementation of combined system; no loss of needed resources; economies leading to additional resources.
Indicators: modified LRC structure reflecting integration; User comments; additional resources for integrated community.
3. Develop vision of selector responsibilities better suited to current & future environment; incorporate vision into open selector lines, now and in future. Develop robust training & development program for selectors, with particular reference to new developments in scholarly publishing.
In support of 1C, 1D, 1E & 2A.
Outcome: Hiring of highly qualified selectors, continued professional development of current selectors.
Indicators: Dynamic template for new selector line descriptions; well-attended and effective professional development programs including Health Sciences librarians.
4. Study models for library involvement/leadership in e-textbook program for university; gather data on local practices and initiate one test bed.
In support of 2B.
Outcome: Rutgers students have better, more affordable alternatives to traditional text books; Libraries seen as essential resource.
Indicator: Report with recommendations; beginning of one or more test beds.
5. Explore new possibilities for effective collective collection development.
In support of 1F, 4B.
Outcome: New or improved strategic partnerships with academic library groups, including shared purchasing and shared collection development.
Indicators: Continuing contacts and planning meetings with partners in CIC, PALCI & VALE.
6. Identify unique/rare/hidden collections related to New Jersey within RUL for cataloging, preservation and/or digitization. New Jersey county and local government publications, along with some remaining state publications, are prime candidates, as well as materials in Special Collections & University Archives.
In support of 1B, 2F, 3A, 4A
Outcome: Improved access to NJ-related "hidden" collections through cataloging; digitization and/or artifactual preservation as appropriate.
Indicators: Identify appropriate resources and recommend strategy for moving ahead.
7. Develop formal method for allowing selectors and Media Librarian on the acquisition of streaming media
Outcome: Improved access to requested media for faculty and students
In support of 2B, 2E
Indicators: Report received and endorsed by LRC; recommendations implemented.
8. Define LRC role in promoting collaborative research activities in Digital Humanities
In support of 1A, 2A, 5A
Outcome: Partnership with Humanities faculty and graduate students; enhanced digital resources and projects.
Indicators: Completed report with recommendations received and endorsed; structure and initial strategy.
Endorsed (after discussion and revisions) by LRC on October 17, 2013
Last spring, the LEAD Committee hosted a panel where several library faculty who have participated in various leadership training
programs discussed their experiences. Following that panel, the Committee received a number of applications for leadership training by
RUL librarians, administrators and staff. We are pleased that several applicants were accepted into competitive leadership programs and 4
were funded. Some will report on their experiences at upcoming SAPAC lunches. We hope to host another panel in the spring, showcasing
what people have learned and encouraging additional applicants. When new opportunities become available, we are forwarding them to RUL
Everyone and updating our web site accordingly.
For more information about the LEAD program and leadership opportunities, go to:
http://www.libraries.rutgers.edu/rul/staff/lib_fac/lib_fac.shtml and scroll to Leadership Education and Development Program (RUL LEAD).
Nancy Kranich, Chair
Rutgers University Senate Report
submitted by Jane Otto and Natalie Borisovets
Since the last RUL faculty meeting, the University Senate has met twice, in September and October, 2013.
1. Most recently, Dr. Barchi has responded to RGPEC's "Report and Recommendations on Charge S-1108, Research Support Infrastructure," which included recommendations from the Libraries, Office of Instructional Technology, Center for Online & Hybrid Learning and Instructional Technologies (COHLIT), the Office of Research Alliances, and others. The report included recommendations in the areas of data and information sharing, secure data storage, data transport, scientific equipment, and research support services. The report's first three recommendations (of 20) are to
- expand the Libraries' role in research data organization, management, and innovation, and increase awareness of RUcore, the institutional repository, for storage, preservation, access, and management of Rutgers scholarship, research data, and conference proceedings;
- perform a comprehensive analysis of services, needs, opportunities, and costs associated with video for research; and
- explore greater coordination of the acquisition and management of content, including media, databases, subscriptions, and the University's own scholarship, and determine appropriate means for funding them
Dr. Barchi accepted the Senate's recommendation to form a University working group to address these and all the issues outlined in the
report. That Group will be established by Christopher Molloy upon assuming his new role as Senior Vice President for Research and
Economic Development, and will include Vice Presidents Donald Smith and Marianne Gaunt, or their designees, as well as faculty
representatives. The report may be found at
http://senate.rutgers.edu/RGPEConS1108ResearchSupportInfrastructureMay2013.pdf and Dr.
Barchi's response at
2. At the September meeting, Dr. Barchi delivered his administrative report, which is posted at
As part of the report of the University Secretary, Ken Swalagin noted that Dr. Barchi has formally accepted a Senate resolution extending
the Fall 2013 add/drop period, as well as the proposed final policies and procedures on academic integrity policy and adjudication of
alleged academic integrity violations, necessitated by changes to the University Code of Student Conduct.
3. The restructuring of the University Senate is likely to reduce the number of Libraries' senators from two to one. It appears that the
"University Libraries shall be represented by one senator for each 60 budgeted faculty lines or major fraction thereof." Under the
restructuring, currently elected senators shall continue to serve to the end of their existing terms, but no new senators may be elected
(including replacements) in excess of the new entitlements. J. Otto's term will be the first to expire (at the end of this year).
4. J. Otto was asked to attend Senate Executive Council meetings, as a non-voting representative of the Research and Graduate and
Professional Education Committee (RGPEC), which she co-chairs with Gayle Stein of the Office of Instructional and Research Technology
(OIRT). N. Borisovets, as chair of the Instruction, Curricula, and Advising Committee, was also asked to attend.
5. RGPEC is working on a charge to investigate and make recommendations with regard to core University support for international students
and postdocs, and is developing a survey of Rutgers international students and people providing services to them.
6. N. Borisovets and J. Otto participated in the Senate Executive Committee's Ad Hoc Task Force on Strategic Planning, which prepared a
resolution that would incorporate shared governance and academic freedom into the "foundational steps" of the University's strategic
plan. The resolution was passed by the Senate and accepted by Dr. Barchi.
PPAAC (Personnel Policy and Affirmative Action Committee) has nothing to report at this time.
Julie Still, Chair
Paul Robeson Library
The Camden Faculty Council meets monthly. We have been discussing general education requirements across all schools on campus, the role
of the new provost position, new campus buildings, and the search for a new chancellor.
Paul Robeson Library