STAFF RESOURCES

Minutes for March 7, 2014 Meeting

Present:
Judith Cohn, Pam Hargwood, Yingting Zhang, Yu-Hung Lin, Tom Izbicki, Mary Beth Weber, Caryn Radick (recorder), Jonathan Sauceda, Kayo Denda, Marianne Gaunt, Ron Becker, Vibiana Cvetkovic, Robert Cupryk, Tom Glynn, Bonnie Fong, Rebecca Gardner, Laura Mullen, Elizabeth Surles, Laura Palumbo, Ron Jantz, Karen Hartman, Linda Langschied, Jim Niessen, Li Sun, Stephanie Bartz, Lily Todorinova, Natalie Borisoveits, Natalie Wadley, Francesca Giannetti, Adriana P. Cuervo, Julie Moscinski, Catherine Carey, Fernanda Perrone, Triveni Kuchi, Jane Otto, Nancy Kranich, Mary Fetzer, Mei Ling Lo, Gary Golden, Vincent Pelote, Jeanne Boyle.

1. Adoption of the Agenda

A movement was made to adopt agenda.

2. Introduction of New Faculty and Guests

Gaunt introduced five new faculty members: Jonathan Sauceda, Music and Performing Arts Librarian (RIS); Lilyana Todorinova, Undergraduate Experience Librarian (RIS); Francesca Giannetti , Digital Humanities Librarian (RIS); Elizabeth Surles, Archivist (IJS); and Yu-Hung Lin, Metadata Librarian for Continuing Resources, Scholarship and Data (TAS)

3. Approval of the Minutes

The October minutes were approved.

4. Old Business

A. Bylaws revisions and discussion (Bartz and Cvetkovic)

Bartz introduced the major changes for the faculty bylaws (previously distributed). Examples of changes were to add in health science representatives to councils and to references to obsolete entities (such as special interest groups). Changes were also made to rules of procedure regarding how elections are run and results announced. There was a motion to accept all bylaws changes, which was seconded. Motion approved.

5. New Business

A. Graduate Student Community Conversations Update (Kranich, Sauceda, Hartman, Palumbo, Kuchi - Graduate Education Working Group)

The Graduate Education Working Group shared their experiences speaking to graduate students at Rutgers about how their needs were being met. Kranich presented an overview (Listening to Many Voices: Community Conversations and the Graduate Experience) of liaison librarians having discussions with the community to create a narrative around shared community aspiration. The group then shared details and takeaways from meetings with 44 graduate students in New Brunswick, one held in December 2013 and another in February 2014. They discovered that graduate students wanted more of an identity as Rutgers graduate students (rather than one derived from their programs), wanted to know more about other departments, and a chance to work with other disciplines, and also experienced some loneliness and isolation. Also of note was that students did not feel that the graduate programs reflect the diversity of New Jersey and that it is difficult to understand how to navigate Rutgers and access information.

6. Report of the Vice President for Information Services and University Librarian- (Gaunt)

A. In response to the Working Group discussion, Gaunt asked faculty to think about simple changes RUL might be able to make that could help graduate students.

B. A follow up on information about Non-tenure Track (NTT), setting out a set of ranks for NTT (Librarian of Practice IV-I) along with criteria for promotion and reappointment. RUL will see if we need to modify our guidelines based on what AAUP agreed. The wording should also be made a bit clearer so that an NTT faculty member can understand the process.

C. The Health Sciences AAUP and the University are currently in negotiation for legacy UMD employees.

D. There is a new VP for finance. Rutgers is moving to a responsibility centered management (RCM) model of budgeting. Next year an RCM model will be run as a shadow system along with the regular budget allocation processes. RCM lets academic units keep revenue they generate, but they get taxed for central organizations and facilities that provide services to them and that are not revenue generating. Many universities use it.

E. The libraries have been asked to work on three new budget scenarios all of which represent a cut. The model for planning is to assume there will be 1.25 increase across board on inflation (which will mean a budget cut). Two other models have also been requested, a 2% cut and a 4% cut. RUL is being asked what it would cut in priority order, what is the impact, and how do we compare with peer institutions. Libraries are still awaiting an answer about cost of making all electronic collections available to both legacy UMDNJ and Rutgers($750,000), and we don't yet know if the funds will be added to our budget. The Collections budget is overspent by $500,000 (due to serials inflation). RUL will probably meet to discuss scenarios with Administrators in April. Any ideas on how to be efficient and affect economies are welcome.

7. Report of the Faculty Coordinator ( Mullen)

A. Mullen reported on efforts to focus on determining a structure for scholarly communication activities in the libraries. A Planning and Coordinating subcommittee of Kuchi, Mullen, and Radick conducted an environmental scan of CIC libraries to determine how they address scholarly communication. Although this is a work in progress, the subcommittee determined there was no single model and that it would be a good investigation to consider what is the best type of organization for scholarly communication for Rutgers.

B. Planning and coordinating also had a midyear report about the research services agenda that Ryan Womack oversaw as Faculty Coordinator for 2012-2013.

C. Planning and Coordinating has also initiated a discussion about how to increase faculty visibility on the website. A subcommittee is making recommendations about how we might present ourselves.

D. Thanks go to Stephanie Bartz, Vibiana Cvetkovic, and other members of Rules of Procedure for their work on bylaws.

E. Planning and Coordinating is also discussing a faculty line "wish list." Also, they have discussed the upcoming Business and Entrepreneurship and Access Services Line.

F. Welcome to new faculty.

8. Communications

None given.

9. Reports of Members Serving on University Bodies

A. University Senators- There was the possibility of the library going down to one representative in the senate or no longer being classified with the faculty allocation for representation, but being considered a separate category by itself.

B. Campus Faculty Council Representatives- No discussion

C. Questions and Discussion of Reports Disseminated Previously via Email- No discussion

10. Reports of Standing Committees

A. Questions and Discussion of Reports Disseminated Previously via Email- None given

11. Adjourn Business Meeting

Meeting adjourned at 11:03 Public meeting to start at 12:30.

March Faculty Meeting 2014 Faculty Reports

The Rules of Procedure Committee has reviewed the Libraries Faculty Bylaws and Rules of Procedure and worked in conjunction with the Planning and Coordinating Committee to draft revisions. These will be presented for a vote at the Library Faculty meeting on March 7 (see attached).

The Committee's other major initiative has been to create online nomination and voting processes for Library Faculty elections. Approval for online elections will be voted on as part of the Bylaws and Rules of Procedure discussion at the March 7 meeting.

Cordially,

The Rules of Procedure Committee
Stephanie Bartz, co-chair
Vibiana Cvetkovic, co-chair
Melissa De Fino
Mei Ling Lo
Wen-Hua Ren

Dear Colleagues,

Here is a very brief summary of Library Resources Council Activity since the last faculty meeting. Additional detail is available in the LRC Minutes at http://www.libraries.rutgers.edu/rul/staff/groups/lrc/minutes.shtml.

Best regards,
Kevin

Kevin P. Mulcahy, PhD Humanities Librarian Alexander Library, Rutgers University 169 College Avenue New Brunswick NJ 08901-1163 mulcahy@rulmail.rutgers.edu (848) 932-6108

The LEAD Committee has reviewed 1 application for leadership training by RUL librarians, administrators and staff; we have recommended that application. We have also received a number of inquiries about the program and posted notices about additional possible leadership opportunities. When new opportunities become available, we are forwarding them to RUL Everyone and updating our web site accordingly.

For more information about the LEAD program and leadership opportunities, go to: http://www.libraries.rutgers.edu/rul/staff/lib_fac/lib_fac.shtml and scroll to Leadership Education and Development Program (RUL LEAD).

Nancy Kranich, Chair
Roberta Tipton
Jeanne Boyle

Dear all,

The CUI sponsored workshops on LGBTQ issues at the Alexander and Dana Libraries, co-sponsored with HR a webinar on inter-generational issues in the workplace, launched a Universal Inclusion website (http://libguides.rutgers.edu/Universal_Inclusion) and began writing a Diversity and Inclusion plan for RUL. The Committee is also working on developing a Diversity and Inclusion portal in RUcore, which will include research produced by RU faculty on these and related topics. More events are in the planning stages, including workshops on cultural competencies and micro-aggressions, an LGBTQ training session at Camden, and an RUL Departmental Open House. Suggestions and feedback are welcome from all.

Respectfully submitted on behalf of the committee,
M

Melissa Gasparotto
Librarian for African, Latin American & LGBTQ Studies,
Spanish & Portuguese
Archibald S. Alexander Library
Rutgers University Libraries
169 College Avenue
New Brunswick, NJ 08901-1163
http://libguides.rutgers.edu/profile/gasparotto

The Personnel Policy and Affirmative Action Committee reviewed suggested changes to documents presenting guidelines for the preparation and evaluation of tenure packets. The Planning & Coordinating Committee will review the changes and, if accepted, will present them to the full faculty.

Julie Still, Chair
Paul Robeson Library
Rutgers University
Camden, NJ

The Camden Faculty Council, with faculty representatives from all of the campus's schools, and an adjunct representative, meets monthly. Julie Still is the library's representative. Recent discussions have centered around the search for a new chancellor, responsibilities of the campus provost, the university and campus strategic plan, faculty input on new building design, and the challenges of student life / campus involvement on a primarily commuter campus.

Julie Still
Paul Robeson Library
Rutgers University
Camden, NJ

University Senate Report

The full Senate has met four times since the last Library Faculty meeting. The item of most interest for library faculty is noted under February 24th.

November 15, 2013 (Newark Campus)

Action Item: Recommendations from the Faculty and Personnel Affairs Committee on S-1306 Dual Career Services Program

Recommended that the university administration develop a structured Dual Career Services program designed to address the employment needs of spouses and domestic partners of newly hired employees, and that the .program should also be available to employees the university wishes to retain. Outcome: Passed. Full report at: http://senate.rutgers.edu/FPACOnS1306DualCareerServicesProgramNovember2013.pdf

Interim Newark Chancellor Todd Clear presented the Newark Campus Report.

December 6, 2013 (New Brunswick Campus)

Three reports requiring no action were presented at this meeting:

Student Affairs Committee (SAC) Response to Charge S-1211 on Deregistration for Non-Payment of Term Bills. Full report at: http://senate.rutgers.edu/SACOnS1211DeregistrationForNonpaymentOfTermBillsDecember2013.pdf Instruction, Curricula and Advising Committee (ICAC) Response to Charge S-1308 on Massive Open Online Courses (MOOCs) Reconsidered. Full report at: http://senate.rutgers.edu/ICACOnS1308MOOCsReconsideredNovember2013.pdf Budget and Finance Committee (BFC) Annual Report on the Rutgers University Budget.

January 24, 2014 (New Brunswick Campus)

Reports:

Academic Standards, Regulations, and Admissions Committee (ASRAC) Response to Charge S-1206 on Academic Regulations, Student Achievement, and Effective Use of Resources. Examine how well current academic regulations and procedures serve to maximize student academic achievement and result in the most effective use of our resources. In particular, look at the effect on student achievement and use of resources of regulations and procedures related to (1) students retaking courses they have failed or withdrawn from many times; (2) replacement of grades when a student retakes a course; (3) dismissal of students for poor academic performance and readmission of students who have been dismissed; and (4) deadlines for withdrawal from courses.

Did not require a vote. Full report at: ttp://senate.rutgers.edu/ASRACOnS1206StudentAchievementAndEffectiveUseOfResourcesJanuary2014.pdf

Interim New Brunswick Chancellor Richard Edwards presented a New Brunswick campus report. The presentation is available at: http://senate.rutgers.edu/NBCampusReport2014Notes.pdf

February 21, 2014 (Camden Campus)

This meeting included a report from the Report of the University Structure and Governance Committee on Charge S-1307: Senate and Executive Committee Eligibility Charge: Consider and make recommendations regarding Senate eligibility and Executive Committee positions in light of the integration of UMDNJ.

Since the recommendations in the report on Charge S-1307 included a change to Senate Bylaws/University Policy, the report was introduced and discussed at this meeting, but will only be voted on at the March 2014 meeting.

The recommendations, as presented at this meeting, would have an effect on Library Faculty representation on the Senate. As presented on the 3rd page of the report:

Following implementation of the USGC's recommendations in response to charge S-1201: Senate Size and Composition, which sought a reduction in overall Senate size of 25% or less, the possibility arose of the elected representation of the University Libraries falling from two to one. At the same time, legacy Rutgers librarians were faculty members, and legacy UMDNJ librarians were staff members. The recommendation of the USGC is to resolve both of these issues by removal of the libraries from the category of faculty representation and creation of a separate category of Senate representation for librarians, with an entitlement of two senators elected by all eligible librarians without regard to faculty or staff status.

And under "Membership and Procedures 7:"

All faculty and staff holding the title of Librarian shall be eligible to vote for and to be elected as University Library senators. University Library senators shall serve for a term of two years. The term of University Library senators shall begin on July 1.

Passage of this would guarantee the allocation of two Senate seats to the Libraries, but would move librarians from the "faculty" category into "other."

Marianne spoke against this portion of the report; pointing out that the status of legacy UMDNJ librarians is still a matter for discussion.

The report as presented at the February meeting can be found at: http://senate.rutgers.edu/USGCOnS1307SenateAndECEligibilityFebruary2014.pdf

Colleagues,

The Committee on Scholarly Communication (CSC) continues to provide input into the process currently underway for the implementation of the RU Open Access Policy, and has discussed the feasibility of proposing an open access fund (to cover APCs). New services have been added to the "Information for Researchers" page that has been created by CSC to aggregate all of RUL's various "research services" into one convenient portal. Two new pages have recently been added: Rutgers Open Access Journals (under development) and Citation Management Tools. RUL has recently joined CrossRef and will begin adding DOIs to RUL's open access journal articles. CSC members continue to attend and represent the Libraries at scholarly communication-related meetings and conferences, and will be begin including brief reports from conferences with monthly minutes.

Respectfully submitted,

Laura Mullen and Tom Izbicki, Co-chairs of CSC

Here is a late SAPAC report for last week's faculty meeting.

Members of SAPAC for the 2013-2014 academic are: Rebecca Gardner, Melissa Gasparotto, Janice Pilch, Keir Reavie (Chair), and Zara Wilkinson.

SAPAC has currently presented four brown bag presentations for 2013-2014:

Three additional brown bag presentations will take place this academic year:

The committee is also planning an additional presentation for June 2014.

Submitted by Keir Reavie, Chair

The following is a late report of the Newark Faculty Council for last week's librarian faculty meeting:

The Newark Faculty Council has met twice since the last library faculty meeting. Minutes of the December meeting are available at http://nfc.newark.rutgers.edu/NFCminutes2013-12-2.pdf. Minutes of the January meeting are not yet available. The main topics of discussion at the recent council meetings have been the Chancellor's strategic visioning process and parking on campus.

The next council meeting will be in April 2014.

Submitted by Keir Reavie

The following is a late report from the User Services Council:

Since the last faculty meeting report, USC has:

Bobbie Tipton
Katie Anderson
USC Co-Chairs



 
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