STAFF RESOURCES

Minutes for October 30, 2015 Meeting

Present:
Consuela Askew, Stephanie Bartz, Ron Becker, Natalie Borisovets (deputy faculty coordinator), Jeanne Boyle, Leslin Charles (recorder), Judy Cohn, Adriana Cuervo, Vibiana Cvetkovic, Melissa De Fino, Kayo Denda, Joseph Deodato, Peggy Dreker, Bart Everts, Roberta Fitzpatrick, Tom Frusciano, Rebecca Gardner, Francesca Giannetti, Tom Glynn (faculty coordinator), Karen Hartman, Theodora Haynes, Tom Izbicki, Michael Joseph, Melissa Just, Marty Kesselman, Nancy Kranich, Triveni Kuchi, Angela Lawrence, Yu Hung Lin, Mei Ling Lo, Christie Lutz, Tara Maharjan, Krisellen Maloney (University Librarian), Jackie Mardikian, Rhonda Marker, Kevin Mulcahy, Jill Nathanson, Jim Niessen, Jane Otto, Laura Palumbo, Fernanda Perrone, Janice Pilch, Caryn Radick, Jonathan Sauceda, Elizabeth Sosnowska, Julie Still, Li Sun, Elizabeth Surles, Lily Todorinova, Bob Vietrogoski, Minglu Wang, Ann Watkins, Mary Beth Weber, Krista White, Zara Wilkinson, Connie Wu, Tao Yang, Yingting Zhang, Yini Zhu

1. Adoption of the Agenda

The agenda was revised, postponing a discussion of RUL committees (item 3.b), since that would be affected by the discussion of the RUL bylaws following the University Librarian's report.

2. Introduction of New Faculty and Guests

The following new faculty members were introduced:

  1. Bart Everts, Reference/Instruction Librarian for the Camden Campuses of Rowan University and Camden County College
  2. Zachary Johnson, Lautenberg Archivist, Special Collections and University Archives

3. New Business

  1. Proposed revisions to faculty bylaws: criteria for leading and/or serving on certain faculty groups.
    1. Planning & Coordinating Committee proposed that the chairs of the Rules of Procedure Committee and the Personnel Policy & Affirmative Action Committee must have at least three years of experience as a faculty member at Rutgers. Motion to accept the recommended changes was passed with one opposed.

4. Report of the University Librarian (Maloney)

  1. University Policy and the Libraries. It was noted that changes to the way we communicate should be anticipated with the implementation of Responsibility Centered Management (RCM). Individual universities will have their own definitions of what their spaces are that respond to the needs of the users. University system wants customization at various locations that address local needs.
  2. The RUL Faculty Bylaws are not in accordance with University policy. Refer to 50.1.6, 50.1.7, 50.1.9 and 50.1.10. The bylaws give decision-making authority to Councils and Committees, which is not consistent with University policy. If we read the bylaws we will see a lot of opportunities to clarify decision-making authority and simplify our structure.
  3. Faculty are advisory to the UL and points within the bylaws that grant decision-making authority over the resources of the library (financial or human resources) need to be revised.
  4. Need to distinguish between the rights and responsibilities of individual faculty and the faculty body as a whole. Decision-making authority can be delegated to faculty as part of their duties related to librarianship; but the faculty body functions in an advisory capacity.
  5. Currently the faculty body is losing some of its advisory role because we are very enmeshed in our work. There is a need for a thoughtful longer view from the faculty body.
  6. It was noted that there are units who use faculty governance appropriately.
  7. Concerns were raised:
    1. we should not take a cookie cutter approach: library faculty and teaching faculty are similar yet different
    2. it appears that there is a larger impetus from the university
    3. there seemed to be consensus that the Councils and Committees charged through the bylaws are advisory to the University Librarian and the Libraries administration.
  8. Discussion ensued
    1. Motion passed with 1 opposed: Planning & Coordinating Committee, Cabinet, and the co-chairs of Rules of Procedure committee to meet and craft a draft bylaws that will be brought back to the RUL as soon as practically possible. This group will also consider the committees survey. Tom Glynn will serve as the point person to disseminate communications.

5. Report of the Faculty Coordinator (Glynn)

  1. Minutes: June minutes have been approved by email. The minutes of this meeting will be approved in like manner.
  2. Faculty issues and Planning & Coordinating Committee: Attendees were reminded of the role of PlanCo as a representative body for faculty and encouraged to provide agenda items or to bring any faculty issues to the faculty coordinator or any other member of the committee.
  3. To save time for the presentation from Disabilities Services following the meeting, the remainder of the report will be sent via email. See Appendix C.

6. Communications (All)

  1. Attendees were invited to stay for a presentation and discussion with colleagues from the Office of Disabilities Services.

7. Reports of Members Serving on University Bodies: Circulated via email. See Appendix A

  1. Camden Faculty Council
  2. Newark Faculty Council
  3. New Brunswick Faculty Council
  4. University Senate

8. Reports of Standing Committees: Circulated via email. See Appendix B

  1. Access Services Committee
  2. Committee of Review
  3. Committee on Scholarly Communication
  4. Instructional Community of Practice
  5. Library Resources Council
  6. Personnel Policy & Affirmative Action Committee
  7. Rules of Procedure Committee
  8. Scholarly and Professional Activities Committee
  9. User Services Council

Meeting was adjourned at 11:00 am.


Appendix A

Reports to the Rutgers University Libraries Faculty:
Members Serving on University Bodies
Fall 2015

Camden Faculty Council - Julie Still

The Camden Faculty Council has met twice this year. We passed a resolution in favor of PTLs and of settling their contract. Other matters we are working on include campus engagement and student life and integrating PTLs into the fabric of campus life more.

Newark Faculty Council - Minglu Wang

Newark Faculty Council met on October 26th, 2015 and had an open discussion with the Chancellor, Nancy Cantor, the Provost, Jerome Williams, and the Vice Chancellor for Planning and Implementation, Bonnie Veysey, on the New Professoriate initiative of the RU-N strategic plan. Minutes are forthcoming.

New Brunswick Faculty Council - Li Sun and Melissa Gasparotto

The New Brunswick Faculty Council met twice this semester.

On September 25 the Council passed a resolution on Part Time Lecturers and a Resolution on Ethical and Academic Problems in the Rutgers Football Program. Jane Otto and Laura Mullen gave an update on SOAR, and Sanjib Bhuyan was named incoming Vice Chair by acclimation. The minutes may be found here: http://nbfc.rutgers.edu/year15_16/Minutes092515.

On October 23 the council reviewed the charges of existing committees and discussed adding an ad hoc committee on Academic Analytics. Minutes are forthcoming.

University Senate Report - Natalie Borisovets and Jane Otto

The University Senate has met twice since the last Library Faculty meeting, on September 18 and October 16.

September 18, 2015

President Barchi presented his annual report to the University community. The full text can be found at: http://president.rutgers.edu/public-remarks/presidents-2015-report-university-senate

As this was the first full Senate meeting following the effective date of the Rutgers Open Access Policy, Jane Otto and Laura Mullen delivered a presentation on the Open Access Policy and SOAR (Scholarly Open Access at Rutgers) at the request of the Senate Executive Committee (http://senate.rutgers.edu/OpenAccessPresentationSeptember2015.pdf). This served as an update to the Senate following on its 2012 report on Charge S-1107, Publication Repository (http://senate.rutgers.edu/RGPEConS1103onOpenAccessOctober2012.pdf).

October 16, 2015

The Instruction, Curricula and Advising Committee (ICAC), chaired by Natalie Borisovets, presented their Response to Charge S-1413 on Selection Process for Software Packages or Services of Significant Instructional Impact (http://senate.rutgers.edu/ICAConS1413SoftwarePackageSelectionOctober2015.pdf) The report and recommendations were approved by the Senate.

Judith Ryan, Rutgers Enterprise Risk and Institutional Compliance Officer, presented a summary of the Rutgers Title IX Policy ( https://slwordpress.rutgers.edu/esv/wp-content/uploads/sites/89/2015/09/Interim-Student-Sexual-Misconduct-Policy_8-14-15_00209464.pdf). This policy lays out how the University "defines and addresses sexual and gender-based harassment, sexual violence, stalking and relationship violence and related misconduct involving University students."

Rutgers faculty and staff need to be aware that this policy requires that "Any University employee (other than the confidential resources identified in Appendix A) who receives a report about conduct prohibited by this policy is required to inform the appropriate Title IX Coordinator about the incident. This means that these individuals are required to report to the Title IX Coordinator all relevant details, including the name of the individual who made the report, the alleged victim (if different), and the alleged Respondent, any witnesses, and other relevant facts." (p.9). You are required to report this information even if the student is just looking for someone to talk to and does not wish to file a report.

The Senate will next meeting on November 13th in Newark.


Appendix B

Reports to the Rutgers University Libraries Faculty:
Standing Committees
Fall 2015

Access Services Committee - Janet Croft

We discussed and provided input on a number of projects last year, including:

We

We are working on

We have instituted a new meeting schedule in which the full ASC will meet quarterly and one or two meetings of the Coordinators of ASC groups will meet in the months between.

Committee of Review - Connie Wu

Committee of Review has nothing to report because there is no case to be reviewed.

Committee on Scholarly Communication (CSC) - Laura Mullen

Since the last RUL faculty meeting in June, the Committee on Scholarly Communication (CSC) has met four times. Selected topics at meetings have included the following:

Instructional Community of Practice (ICOP) - Leslin Charles

The following is a list of items that the Instructional Community of Practice is working on this academic year:

  1. Information Literacy tutorials:
    1. Currently seeking an alternative to the RIOT tutorial suite
    2. Need to identify ADA compliance standards regarding instruction and creation of tutorials. A checklist for RUL will be developed from this.
  2. Reporting instruction activities:
    1. The reporting features and data input capabilities of the BiStats database are being updated
  3. Communicate opportunities to increase IL instruction skills:
    1. ICOP will sponsor TeachMeets as they relate to information literacy instruction and assessment
    2. ICOP will distribute information regarding ACRL Immersion Tracks
  4. Curriculum Mapping:
    1. This is an ongoing process. Currently, we are at the pilot stage of assessment of student IL competencies in the Research in the Disciplines (English 201) classes.

Next meeting date: December 3.

Library Resources Council (LRC) - Ann Watkins

Since the Library Faculty's June meeting, the Library Resources Council participated in the system-wide SWOT analysis and establishing priorities. The process emphasized the importance of data driven decisions, marketing, and seeing collections from the user's perspective.

Administrative

Collections

Open Access

Preservation

Personnel Policy & Affirmative Action Committee (PPAAC) - Melissa De Fino

The Personnel Policy & Affirmative Action Committee (PPAAC) revised the Guidelines for the Evaluation of Librarianship, per the March 2015 faculty meeting. They were approved by the Planning and Coordinating Committee in October, and will be presented for faculty approval at the spring faculty meeting.

Rules of Procedure Committee - Stephanie Bartz and Katie Anderson

In AY 2015-2016 the Rules of Procedure Committee consulted with members of the Planning and Coordinating Committee regarding potential changes to the bylaws, and subsequently drafted bylaws changes for consideration at the October 30 faculty meeting. The committee also consulted with the faculty in the Newark libraries to address a vacancy in representation to the Newark Faculty Council.

Scholarly and Professional Activities Committee (SAPAC) - Leslin Charles

SAPAC EVENTS: FALL 2015

All events will be held at 12 noon and video-conferenced originating from the Pane Room at Alexander Library to Dana and Robeson Libraries.

October 21: Adriana Cuervo

The Newark Citizen Historian Initiative: Opportunities for University-Community Collaboration

As we honor our place as anchor institutions in urban and metropolitan communities how we have built partnerships looks at the past, is engaged in the present, and forecasts a future for community engagement that includes and utilizes the archival record and expertise of campus archivists and librarians. Archives have developed through outreach to and engagement with our communities. More than just records of the past, archives are emblematic of vital relationships between communities and academic institutions. As notions of community engagement have changed in higher education, archivists and librarians in urban and metropolitan universities have kept apace of these shifts most notably in educational and outreach programs. The Newark Citizen Historian Initiative, developed at the Institute of Jazz Studies at Rutgers-Newark, will bring together different partner institutions in Newark to teach free bilingual workshops on preservation of personal community archives in conjunction with the city's 350th and Rutgers' 250th anniversary celebrations. Beyond the actual workshops, this presentation will frame the role of archives as catalysts for strength in our communities, and will share strategies for successful programming and long-term sustainability.

November 18: Kevin Mulcahy

A Citation Analysis of English Dissertations at Rutgers University

Academic libraries, especially at state funded institutions, face converging pressures-budgets that are often flat or declining; increased requests for a wide variety of resources (journals, print and e-books, full-text databases, data sets, films and other media), and demands for assessment and accountability from university administrations and state legislatures. Literature librarians confront, directly, or at least implicitly, the additional challenge: is spending institutional funds on books worthwhile. While there is perhaps a tendency for literature specialists to throw up their hands in dismay or to regard the questioners as philistines who simply do not understand the nature of literary research, a more sound strategy is to assess the actual use of their collections. What evidence proves that books are still an integral part of the resources used by literature scholars? To help answer this question, I examined the bibliographies of 30 recent (2008-2014) dissertations from the English Department at Rutgers University, and coded 5870 citations by format and date. Books account for 67.7% of all citations, journal articles for 16.8%, and literary works (novels, drama, poetry, etc.) for 9.7%. I'll share a more detailed analysis.

December 16: Peggy Dreker and Sarah Jewell

So, you want to do a Systematic Review?

As T S Eliot asked in his poem "The Rock," "Where is the knowledge we have lost in information?" Given the explosion of medical literature, and the fact that time is always scarce, review articles play a vital role in decision making in evidence-based medical practice and research. Given that most clinicians and public health professionals do not have the time to track down all the original articles, critically read them, and obtain the evidence they need for their questions, systematic reviews may be their best source of evidence. Systematic reviews aim to identify, evaluate, and summarize the findings of all relevant individual studies over a health-related issue, thereby making the available evidence more accessible to decision makers.

Sara Jewell and Peggy Dreker will explain the research methods used in writing systematic reviews. The George F. Smith Library of the Health Sciences and the Robert Wood Johnson Library now both offer a Systematic Review Service. This presentation will outline what a Systematic Review is, how it is completed and the role the Library plays in this research. We will also look at the development of Systematic Review play in fields including: Education, Engineering, Nutrition, Public Health and Nursing.

User Services Council (USC) - Yu Hung Lin and Rebecca Gardner

The following is a list of major activities of the User Services Council since the June 2015 RUL faculty meeting:


Appendix C

Reports to the Rutgers University Libraries Faculty:
Faculty Coordinator
Fall 2015

As always, please get in touch if you have any questions.



 
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