Minutes of May 17, 2005 meeting

Present:

Susan Brower, Jazmine Faherty, Barry Lipinski, Jill Morrow, Roselyn Riley(recorder), Brian Stubbs, Michele Tokar, Penny Weniger

Excused:

Barbalace, Asuncion DeChavez, Jazmine Faherty, Ramon Negron, Fred Onorato

Guest:

Eddie Suarez

Agenda

• Announcements/Updates
• Current Projects Update
  • Floor Plans Sub-group
    1. Demo of a work in progress
• Table Tents
• Group Review and Discussion Topic
  • Summer Training Initiatives
    1. Ergonomics Workshop
    2. HTML Training
    3. Bag Check play act
    4. Emergency Manual Review
• Information Sharing
  • Unit Security & Maintenance Updates

Announcements/Updates

• Fairly uneventful exam time as far as security issues were concerned. LSM had a laptop stolen. ALEX had a laptop that was "misplaced", but was safely returned to its owner after a fellow patron returned it to the circ desk.
• Units remember to send Penny exit gate stats and emergency door alarm test sheets.

Current Projects Update

Floor Plans Sub-group

• Eddie Suarez visited the group to provide an update on the progress of the floor plan subgroup. He has created an interactive web based map that provides users with detailed information about sections of the library and the collection when the mouse is moved over particular portions of the map. The group was very impressed with his work.

Table Tents

• The table tents are completed. Central Administration professionally printed One thousand. A copy of the document will also be made available on the various T drives. Penny will ask Marc to post on the SFFG section of the NBL site.

Group Review & Discussion Topics

Summer Training Initiatives

• Bag Check Skit - Brian volunteered to write a script based on some experiences/incidents at Alex. Barry suggested that the script include how to deal politely with people. Michelle and Barry volunteered to be actors. The group decided to work on the skit during the summer and present it at the beginning of the fall semester when student staff is on campus.
• Ergonomics Workshop - Penny will investigate the possibilities of REHS doing an ergonomics workshop for the entire RUL community.
• HTML Training - The Coordinator's group have expressed interest in planning a HTML training session for all interested NB RUL staff.
• Emergency Manual Review - Working with RUL Health & Safety Committee, a workshop is in the planning stages to review the contents of RUL's Emergency Manual. Jill Marrow and Penny, as members of the Health & Safety Committee, will present the session, perhaps as a Brown Bag event.

Information Sharing

Alexander:

• Since the REF room remained open during exam extended hours providing additional space for study, there were fewer complaints about lack of seating.
• HVAC system is being replaced. A temporary unit will be in place for the next 2 months while the new unit is being installed.
• The alarmed door on the 1st floor is still in the process of being repaired. As parts for that model's alarm are no longer available, a new alarm unit will be installed on the door.
• A valve broke and the mechanical room above the third floor stacks flooded.
• Security officer reported to the Circ desk that a library user was viewing adult material on the Internet. RUPD was notified and they came and spoke to the patron. After the incident, it was confirmed that RUL policy supports intellectual freedom: free expression and free access to ideas. As a result RUPD does not need to be notified in such instances.

Kilmer:

• Building a new classroom outside the library.
• Meghan Lord from SERC will be working at Kilmer during the summer.
• Air conditioning woes have caused temperature fluctuations.
• The front desk/circulation area received new chairs. The staff will receive new chairs in the future.
• Ongoing plumbing problems - maintenance thinks that someone is purposely jamming the urinals.

LSM:

• Getting new carpets starting next week on the 1st, 2nd, and 3rd floors
• Installation of the sprinkler system begins next week, to continue for approximately 2 months. Five stacks in reference will be inaccessible to the public during this time. On the 2nd floor government documents area, a small section will also be closed off.

ART: A patron reported her mini-disc player stolen, when she left her belongings on a table in the library.

Douglass: A recent experience at Douglass involving young children wanting to come into the library unsupervised. With schools closing for the summer, we may experience children wanting to spend time in the libraries. A reminder that underage children are not permitted in the libraries without adult supervision.

The next meeting will be on Tuesday, June 21st in Douglass Conference Room, 3-4:30PM.