Minutes of October 18, 2005 meeting

Present:

Susan Brower, Asuncion DeChavez, Barry Lipinski, Theresa Macklin, Ramon Negron, Fred Onorato, Roselyn Riley(recorder), Ann Watkins, Penny Weniger, Kelly Worth

Excused:

Brian Stubbs, Michele Tokar

Agenda

• Announcements/Updates
• Welcome and introductions to Theresa Macklin (representing Camden - Robeson)
• Revised meeting roster
• Incident Reports Review
• Current Project Update
  1. Revision of Purpose Statement - Final Review
  2. Covered Drinks Proposal
• Information Sharing
  1. Unit Security & Maintenance Updates

Announcements/Updates

• The group welcomed new member Theresa Macklin from Robeson Library.
• Michele and Brian are at a computer security workshop. They will report what they learned at the next meeting and if there is anything that the group can work on and/or share with our colleagues on PC security issues.
• Bogus emails in reference to the Rutgers Federal Credit Union have been received through the RU email. The RFCU recommends that all emails be deleted and disregarded, as it is an apparent phishing scam. The credit union said that they would not contact its members in this manner.
• Wednesday 10/19 and Thursday 10/20 the student security meeting will be held. Officer Pitt will educate student staff on safety issues while at work and on campus. Media will be taping one of the sessions, and they will be available for viewing by those who could not attend. Officer Pitt suggested that Dana and Camden work with their campus' community service officers. They may be interested in doing their own student safety workshops on their campuses.
• Marc Forrester and Roger Smith have updated and redesigned the NBL site. The group was asked to review the security documentation on the site and to forward any suggestions or comments to Penny prior to next month' meeting.

Revised Meeting Schedule and Roster

The revised group roster was distributed.

Incident Reports Review

• Camden - Theresa shared the incident policy at Camden. At this time Camden does not do incident reports. They do have a guard on duty during all library hours that checks IDs of all who enter the building.
• LSM - a leaky pipe in the basement with steam escaping from it caused the fire alarms to activate. The hot water was temporarily turned off while the problem was being repaired. REHS was called because it appeared the pipe was covered in asbestos.
• The 3rd floor men's room flooded. One of the sinks was deliberately plugged and the water was turned on at full blast.
• A student reported that they had seen someone go through an unattended bag. The owner of the bag did not want to report the matter to the police. The group discussed possible ways to handle this type of situation. The group agreed that RUPD should be called, even if the patron chooses not to report the incident, so that the incident could be documented.
• Alex - A young woman who had been approaching patrons and staff to let them know that she was available for bachelor parties was escorted from the building by RUPD.
  • A fistfight occurred in reference. RUPD was called to break up the fight. The people involved in the dispute had no affiliation with Rutgers.
• Art - A patron had twenty dollars removed from her wallet when she left her book bag unattended
• Kilmer - The elevator has been broken since last Wednesday (10/12), due to water in the elevator shaft. The elevator is in the process of being repaired by facilities and electricians, and is projected to be completed by Wednesday 10/20.

Current Project Update

• The group agreed on the revisions to the Purpose Statement and name. The revisions will be submitted to Judy and Roger. The two group name suggestions (Security and Facilities Team and Security and Facilities Working Group).
• Covered Drinks Proposal - the group will submit a proposal to recommend to Library Administration that drinks in covered containers be allowed in the libraries. The group reviewed a handout of possible policy recommendations.
  • Barry suggests that we not be so specific about the containers, just as long as they are covered.
  • Ann has an issue with drinks other than water being allowed in the libraries because of vermin. Ann shared with the group the atmosphere of the Newark Law Library, which allows food and drink in its facility, but has had to hire a specialized cleaning crew to handle the tremendous amount of waste.
  • Ramon recommends that specific mugs be designated for non-water drinks (coffee, soda, juice).
  • Specific types of mugs were discussed with the possibility of handing out the mugs to incoming freshmen when activating their library privileges as well as given to new staff at new employee orientations. As well, the possibility of working with Harry Glazer's marketing team and the bookstores/co-ops to sell library acceptable RUL logo mugs.
  • Possible posting of RUL food/drink policies on the library home page.
  • Penny will work on a draft to share with the group at the next meeting.

Information Sharing

Camden: Problems with pornography on public computers

Douglass: A number of coffee cups have been found throughout the library. There have been a number of loud cell phone usage incidents in the building.

Math: The 3M gate was serviced (cleaned and reset) because of counting/alarm problems.

Dana:

• Four fire drills because of steam triggering the alarm, due to all the rainy weather of late. The head engineer discovered the problem and disconnected the fire alarm until repairs can be made.
• Ann shared info about the security presence at Dana. The library has periodic patrols by officers and meets with police once a week. There is no steady police presence, which is somewhat uncomfortable for the staff. There are current efforts to have a permanent guard reinstated.
• The numbers of PCs that are available to the general public have been reduced, in an attempt to minimize use for offensive materials.

Kilmer: Influx of RU Connection cards being jammed in the copy card machines. The library has created signage to alert patrons of proper usage.

Annex: A new roofer is supposed to be coming to do some repairs and help minimize the leaks at the unit

The next meeting will be on Tuesday, November 15th at TSB Conference Room from 3-4:30PM.