Minutes of November 15, 2005 meeting

Present:

Susan Brower(recorder), Asuncion DeChavez, Jazmine Faherty, Barry Lipinski, Theresa Maclin, Ramon Negron, Fred Onorato, Brian Stubbs, Michele Tokar, Ann Watkins, Penny Weniger, Kelly Worth

Excused:

Roselyn Riley

Agenda

• Announcements/Updates
• Incident Reports review
• Report of the Computer Security Workshop - M. Tokar and B. Stubbs
• Current Project Update
  • Review DRAFT of covered drinks proposal
• Discussion Topics
  • Bag checks - procedures review and revisions
• Information Sharing
  • Unit Security & Maintenance Updates

Announcements/Updates

• Human Sources Digest regarding a cell phone donation program for survivors of interpersonal crimes. Donations will assist the Dept. in providing programming for survivors of all forms of interpersonal violence and for members of the University Community. Contact Penny if you would like to donate unused cell phone and need contact information.
• Student Security Workshop went well. However, there was low attendance. Upon discussion w/Officer Pitt, it was decided that next academic year, Rose would include this workshop in her new student orientation, which is a mandatory event. Media Services filmed the workshop and when I get a copy of the video I will share with the group and our colleagues in Camden and Newark.
• There was a recent meeting with Mr. Paul Allena, Assistant Director Security Operations from RUPD regarding several security issues. The focus of that meeting was a security survey conducted nearly a year ago that focused on our facilities and the strengths/weaknesses they may have in terms of security. Mr. Allena indicated that his group would be redoing these surveys, and would include "procedure" review to check on the need for walk trough's at opening/closing by security staff, etc
• Something important information that came from this meeting includes RUPDs and the Security Shop advise on giving out facilities information to the public, faculty, staff, students, etc. The points they made are:
  • NEVER provide layouts/schematics/floor plans. Also they should never be posted on sites where the public has access.
  • Occupancy limits can be shared and should be posted in all buildings. However, we should keep a record of those who make the requests. It may be that our group will maintain these records. More to come on this.
  • Finally, staff should be advised not to provide any facilities information without discussing with their supervisor who can channel the request through the Assistant Head of Access Services (Roger) and the Admin office at their library.

Incident Reports Review

• Alex:
  • Unattended bag was reported missing. The bag was later found empty in a stairwell.
  • At opening a man was found in the first floor t.v. viewing room. RUPD was called.

• Douglass:
  • Patron fell in the lobby on wet floor. It is recommended to have a mat on the floor when it is raining.

• LSM:
  • Wallet removed from unattended bag. Wallet was found without money.

• Music:
  • Shortly before closing the circuit breaker was turned off. This has happened before and it will be brought up in the RUPD survey. At the same time the copier was vandalized. The group briefly discussed the security of unit circuit breakers. Please check your unit to ensure that circuit breaker boxes are in secured locations

• SERC:
  • The wall clock disappeared.

Report of the Computer Security Workshop - M.Tokak and Brian Stubbs

• Michelle and Brian reported that Brian Rights conducted a very worthwhile workshop. He is also available to do workshops on security fraud. Penny will speak to systems about the possibility of conduction a workshop for staff. Mr. Rights recommended helpful web sites:
  • http://netsecurity.rutgers.edu,
  • ttp://cirt.rutgers.edu,
  • http://infoprotect.rutgers.edu
  • ttp://rusecure.rutgers

Current Project Update

• Review of covered drinks policy postponed until January meeting.

Discussion Topics

• Bag checks - procedures review and revisions
  A recent article in the Targum regarding bag checks at the libraries was discussed at length. The Livingston Governing Association passed a resolution calling for the repeal of the bag check procedure on the grounds that it does not prevent theft. Judy Gardner, Marianne Gaunt and Francoise Puniello have met to discuss the policies. Penny will put our discussion notes together and will email a summary of them to us. We should reply to Penny any additional thoughts. The Access IP list_serv will be polled for information regarding the procedures followed at peer universities. While we have not been asked for any specific recommendations, just our discussion and thoughts on the issue, we should keep in mind that as a Security Group the summary will include a focus on maintaining the security of our units.

Information Sharing

Math: A part time employee noticed that the one of ceiling lights were making a loud noise and turned it off. After inspection by Facilities, it was noticed that the ballast was about to burn out (possibly causing another fire and light falling) so all of the ballast's were replaced for the lights in that area.

Kilmer: The elevator has been repaired. The building has been very warm

LSM: The building is fully staffed with the addition of Kevin Conover, Library Assistant II evening position.

Next meeting is Tuesday December 20, 2005. Time and place TBA