Minutes of January 24, 2006 meeting

Present:

Susan Brower(recorder), Asuncion DeChavez, Jazmine Faherty, Barry Lipinski, Ramon Negron, Fred Onorato, Brian Stubbs, Michele Tokar, Ann Watkins, Penny Weniger

Excused:

Roselyn Riley, Kelly Worth, Theresa Macklin

Agenda

• Announcements/Updates
• Incident reports review
• Current Project Update - Review previous draft of covered drinks proposal
• Future Project for discussion - Disabilities equipment “cheat sheet” for jaws, kurzweil and cctv video magnifier.
• Information Sharing - Unit Security and Maintenance Updates

ANNOUNCEMENTS/UPDATES

• Bag checking has ceased at all libraries. Only if the alarm sounds will bags be checked. The desks are now called welcome desks and the focus will be more directional information to assist the patron. Meeting w/Rose Barbalace to review guard/welcome desk manuals for revision to reflect more information regarding how-to when providing directional information. The group briefly discussed the issue of ensuring the collections are tattletaped and agreed that this would be a major project. A few ideas on how to execute such a project were discussed, but realistic methods were not discovered. Susan and Azon stated that all newly processed materials are all tattletaped narrowing the potential of un-tattletaped materials being older items. Penny will discuss the issue with the Collection Management Functional Group for their input.
• Another PC security alert re: bogus e-mail messages from RUFCU. Ignore and delete. Rutgers Credit Union has stated that they will personally call members when information is needed. Due to PC password security concerns, Anne Butman has advised placing all password information (Novell and Workflows) in secure places and not displayed on or near related PCs.
• A meeting is scheduled for this Thursday w/RUPD to discuss and schedule each Library to be audited for security. If you can think of any security concerns your unit may want addressed, please let Penny know in order to pass the information on to RUPD.

INCIDENT REPORTS REVIEW

ALEX

• A psychologically troubled patron remained in a stall in the Men's room next to the Atrium for most of the day and was taken to Robert Wood Johnson Hospital by the EMT.
• A librarian upon entering his assigned study room on the fourth floor discovered a custodian using his laptop.
• A ceiling light fell on a patron. No injury was reported.

ANNEX

• Three new roof leaks were reported. Dean Meister is monitoring the leaks.

CHANG

• Unattended textbook was stolen

CHEMISTRY

• Wind storm blew out three windows allowing the elements in. Area closed and PC equipment moved.

DOUGLASS

• Two book theft attempts were thwarted when the Welcome Desk alarm went off.

KILMER

• The alarm went off when staff was entering the Media Center.

LSM

• Front doors were found unlocked twice when staff arrived to open the building.

CURRENT PROJECT UPDATE

The group was charged with reviewing the previous DRAFT of covered drinks proposal. Penny will work on a formal proposal and send the draft to group for edits/comments, etc. After incorporation, the proposal will be sent to Judy and Roger for their review and consideration.

FUTURE PROJECT FOR DISCUSSION

Disabilities equipment “cheat sheet”

The group has been asked by the Disabilities Committee to create a cheat sheet that will assist staff when helping patrons use various library disability equipment. Instructions for using JAWS and Kurzweil equipments were distributed. We should familiarize ourselves with the equipment using the instructions and report our findings at our next meeting. If necessary, we can request training on the equipment. The intention is that our group create a guide for staff. Upon further discussion the group decided that perhaps an informational binder or folder containing pertinent instructions, not only on how the equipment is used, but also, any other related information, such as campus contacts for disabled users, etc.

INFORMATION SHARING

• Unit Security & Maintenance Updates
• Alex : Work is continuing on the HVAC system resulting in hot conditions on the first floor
• Dana: There are ongoing behavior problems at the public workstations. In order to improve the various issues with disorderly conduct new policies have been drafted are being tried out. Patrons must sign in and present a valid id before using the stations. Time limits have been instituted.
• Douglass: The position vacated by Matt Spaventa has been posted. Two new Nite Owl employees who will close the building are being trained in security procedures. A voucher employee has been hired for fifteen hours a week whose lone responsibility will be shifting the collection. The goal is to complete the shift by the end of Spring break.
• Kilmer: Business Counter material has been moved to the "Reference" creating more room to for studying. Carpeting is going to be installed.
• LSM: Serials inventory project is ongoing. Weeding project is ongoing and flowing well. A quiet study room has been designated behind the reference desk in the map area. All chairs are going to be reupholstered. We will begin to work with Better World Books, a company that accepts discarded books, sells them and donates part of their proceeds to non-profit literacy partners.

Action items:

• Try the disability equipment
• Reply to Penny's food and drink proposal.
• Send to Penny before 2/2 any security concerns to be addressed in the security audits

Next meeting: February 21, 2006, 3:00 pm – 4:30 pm, TSB Conference Room
Dana Electronic Classroom – Lower Level
Robeson Conference Room