Minutes of January 23, 2007 meeting

Present:

David Augusma, Susan Brower, Adrian Butler, Barry Lipinski, Bill Puglisi, Roselyn Riley (recorder), Brian Stubbs, Michele Tokar, Penny Weniger

Excused:

Asuncion DeChavez , Jazmine Faherty, Ramon Negron, Fred Onorato, Glenn Sandberg, Ann Watkins

Agenda

• Announcements/Updates
• Incident Reports Review
• Discussion Topic - Mid-Year Report
• Information Sharing

1. Unit Security & Maintenance Updates

ANNOUNCEMENTS/UPDATES

Fred Onorato will not be attending meetings through the spring semester due to a change in his work schedule. He will monitor the minutes and contact Penny if he has suggestions, questions or comments.

Due to schedule conflicts, Glenn Sandburg will be absent from meetings until March.

Penny shared a Respiratory Illness Etiquette flyer that is on display at Kilmer and Douglass. She will ask to have the flyer posted for printing.

Our next meeting - Feb. 20th, will be a Sakai workshop at the SCC room 415 at 3pm

INCIDENT REPORTS (October - present)

ALEX

• Patron got sick on the ladies room floor.
• Alarmed door found open in an obscure location, with alarm sounding faintly. It is not heard due to remote location and distance from the Circ desk.
• Student worker hurt her hand.
• Three separate incidents of textbook theft were reported in one night.
• A ceiling light fell in the lobby.
• Ron Becker in Special Collections discovered his office window had been pried open. Facilities will be installing motion lights and a new alarm system.

ART

• Graffiti was found on a pillar outside the main entrance. It was cleaned by Facilities.

DOUGLASS

• Unruly underage patrons were disruptive and RUPD had to be called.
• A woman in reference had her cell phone stolen. The thief grabbed hers and replaced it with his, then fled the scene.
• The fire alarm went off and the building had to be evacuated.
• An unattended textbook was stolen.
• Underage kids were using the instructional alcove computer and being disruptive. RUPD were called and they were asked to leave. After they had left a vandalized book was discovered in the area.

KILMER

• Patron fell down the stairs.
• RUPD had to be called to remove disruptive students.
• Patron was injured when restroom stall fell on her toe.
• Patron fell asleep and her book bag was seemingly stolen, but it was recovered later.

LSM

• Pam Johnson got hurt when a heat diverter fell on her head.
• Automatic entrance door stopped working

MID-YEAR REPORTS

The group reviewed its accomplishments from the past year:

• Tour of Dana for the August Meeting
• Updated emergency calling chain booklets
• Many new members and change of personnel
• Review of the code of conduct and suggested revisions and adjustments
• PC security workshop/training being planned with Anne Butman

The group came up with a list of goals for the new year:

• Sakai training
• Supervisor Committee to review the 3M gate equipment
• Accident Report System (training/review)
  • Brian suggested we create a flowchart detailing the chain of actions needed and the necessary forms for emergency situations - to be used by student staff and full-time staff. Perhaps work with the Student Coordinate group as a joint effort

INFORMATION SHARING

Camden - Nothing new to report. Adrian expressed how this group has been very helpful and informative.

Kilmer - Heat fluctuations and door issues continue to plague the unit. The new restroom is working well.

LSM - Christine Duffy is the new UMDNJ liaison. A tour the UMDNJ library is going to be conducted. They turned off the automatic doors because of the cold. Sent another shipment to Better World Books. Michele's foot is healing well.

Dave/Copy Center - Figured out what was wrong with their printing. It was a software issue and the problem has been resolved.

Susan/CS - Nothing new to report

ART - Very busy with patrons, Reserves, and RDS

DGLSS - Having a busy start to the semester with lots of RDS

Bill/ALEX - Upgrading security in Special Collections. Almost full funding has been secured to replace the windows in the old wing of the building. Hoping to have cooling unit for the server room in the SCC by the end of the week.

Brian/ALEX - Temperature fluctuations - the stacks were getting more humid and hotter. Facilities said the chilling unit was malfunctioning. It is better now. The undergrad computer lab continues to run warm.

UNIT SECURITY & MAINTENANCE CONCERNS

Facilities Issues - Bill has a set of guidelines for facilities and their work schedule - it details what tasks they do each shift. He will forward it to the group.

Brian and Roselyn expressed some concerns about the cleanliness of their respective libraries. Bill said he would contact the custodial forepersons for both libraries and call the issues to their attention.

Adrian shared Camden's system of using a binder to alert facilities of issues and problems areas

Next meeting Sakai workshop, February 20, 2007 at 3pm in the SCC/IHL, Room 415.