Minutes of March 20, 2007 meeting
- Susan Brower(recorder), Adrian Butler, Asuncion DeChavez, Jasmine Faherty, Barry Lipinski, Ramon Negron, Bill Puglisi, Glenn Sandberg, Michele Tokar, Penny Weniger (Chair)
- David Augusma, Brian Stubbs
- Incident Reports Review
- Discussion Topic
- Judy Gardnerís charge: Security Web-Page Documentation.
Please review present documentation on NBL server.
and come prepared to discuss what could stay, what should go
- New Project: Libraries security signage and standardization
- Information Sharing
- Unit Security & Maintenance Updates
- Glenn Sandberg from Alexander Interlibrary Loan was welcomed to
the groupís first regular meeting. Glenn attended the luncheon
meeting in December and the Sakai training in February.
- At the PC Security workshop given on 2/27, Jeanne Boyle addressed the group about RULís responsibility regarding legal processes such as staff being presented with a summons or subpoena in order to gain access to library records. While she said that this has yet to happen in the libraries, the potential exists. Such a situation requires expeditious response. Supervisors should be notified immediately who will in turn contact library administrators. If not available, any staff can feel free to immediately contact the office of the Secretary of the University at Winants Hall or Office of the Vice President and General Counsel. Jeanne supplied a hand out on Rutgers Policy, which notes the contact information, and supplies us with more detailed information. The hand out was distributed to the group in order to share with their units. Ironically enough this relates to the current Incident of RUPD wanting to confiscate one of Alexís public PCís to review what web sites were visited. RUPD wanted to confiscate the terminal. The libraries under the Freedom of Privacy Act refused. Library Administration and RUPD reached a compromise and systems removed the hard drive and gave it to the RUPD. The situation is under review and updated information will be shared when available.
- Two situations developed regarding one RUPD officer and how he handled our calls for assistance. When this officer was asked to assist in removing underage patrons from Alex, the officer replied that he would not as the building was open to the public. This same officer responded to Douglass call for assistance when non-Rutgers library user was being abusive and using offensive language. This situation resulted in a meeting between Roger and Penny with Douglassís community service officer, Jennifer Hammill. As well, Francoise and Roger also meet with Chief Rhonda Harris. Chief Harris acknowledged the unique security challenges facing RUL, being open to the public to a greater degree than other university facilities. Roger and Francoise reviewed RULís user code of conduct with her, and she assured them that RUPD is there to support our enforcement of that code. Chief Harris indicated that since the policy states patron ID may be required to verify university affiliation and age as a condition of using the library, if someone will not comply, RUPD may not be able to force them to produce an ID but can make them leave since they are not in compliance with that stated policy.
Incident Reports review (January Ė present)
- Male patron exposes himself
- Pornographic websites visited on PC in SPCA main office area
- Sleeping man discovered by Bill Allen during his 6:15am morning rounds
- Children in library. One RUPD officer resists assisting library staff
- SPCA Alarm not set at closing
- Offensive remarks made to female student welcome desk worker by
- Child pornography being viewed (via note give to Mary Fetzer by
patron). RUPD called and wanted to take the CPU for review; RUL
refused. Systems where called and came and removed the hard drive.
- Water pooling from SPCA NJ Reading Room to BB.
- At closing, a sleeping man refuses to wake up and leave. RUPD
called and escorted patron out of building
- ďCreepyĒ male patron makes female students uncomfortable. Same
patron asks Eileen Stec about Melissa Johns. Melissa recognizes
patron from Kilmer. It appears that he may be interested in Melissa.
- Exit gate sounds as patron with a RUL copy of Sports Illustrated
is discovered in his backpack.
- Library user not affiliated with RU is aggressive and uses
offensive language. Same RUPD officer who refused to intervene at
Alex also does not assist.
- Jan Reinhart observes patron going through other patronís coat
pockets and attempts to verbally stop the person from doing so.
Patron runs out. RUPD called and Jan was informed that RUPD should
be called prior to attempting to correct the situation.
- Patronís wallet stolen from unattended back pack
- Smoke smell coming from vents is noted, but no smoke noted. Fire
Lieutenant responded and sent for engineers to look at the heater
- Security Guard gets trapped in elevator
- Elevator broken
- Tunnel door from LSM to UMDNJ is discovered unlocked.
- Memory stolen from Ellen Calhounís office PC
- Snow plowed mounds of snow block sidewalk to LSM entrance creating
potential hazard to pedestrianís wanting access to library
- Student worker distressed because ex-boyfriend followed her to
work. RUPD called.
- Student falls down the stairs but does not want medical attention.
RUPD asks her to sign waiver
- Patron thinks she left her credit card at SERC. RUPD called and
patron cancels credit card
- Water from broken water pile on second floor leaks into SERC
- New Jersey State police detectives asked staff to identify a patron by photo and requested to be called if the patron came into the library again. When the patron came to the library staff called Campus Police, who had no knowledge of the State Police request. The State Police should have been directed to Camden Campus Police in such instances rather than library staff becoming involved.
The Internal Communication Review Task Force is going to recommend
a new set of guidelines and specifications for the RUL Staff
Resources web page. Judy Gardner has charged the group with
drafting the content and organization of pages associated with
this group and recommend what should be kept, deleted, edited or
archived. She requested the material be submitted to her by April
6, 2007. Penny asked for volunteers to form a subgroup to work on
the task. Agreeing to work with Penny are Jasmine, Ramon and Bill.
RUPD Community Service Officer suggested standardization across
the libraries of security signage that would be posted in
strategic locations. The Community Service Officer would like to
be informed of any approved signs and then the sign can say RUPD
on it. This is a new work project.
- Distributed Technical Services had unbearable heat for over two weeks in February. The problem has been fixed
- Elevator broke down several times
- Over 35,000 volumes have been weeded. The collection has been examined and a major shift will take place this summer
- Received a large donation of psychology books that is going to be evaluated
- Same problems with leaks, humidity and alarm issues
- New windows will be installed in the old wing of the building on the George Street side and the Huntington Ave side
- A new fire suppression system for Special Collections is in the process of being installed
- No roof leaks since the repairs were completed
- Homeless men are a problem in the building.
- Fire inspectors spent a day at Douglass
- Temperature has been very hot Ė today outside air was let in which gave some relief
- Unaccompanied children from the community are still coming in the library
- A cracked window which isnít a security risk in the Reference area cannot be replaced until an outside tree is removed
- Patio outside the entrance is in disrepair and an accident waiting to happen. It has been reported
- Entrance doors continue to be a problem
- The building is showing signs of its age
The next meeting will be April 17, 2007, Kilmer Media Classroom, 3:00pm Ė 4:30pm