Minutes of May 19, 2009 meeting

Present:: Susan Brower, Asuncion De Chavez, Barry Lipinski (coordinator, recorder), Jill Morrow, Ramon Negron, Bill Puglisi, Michele Tokar, Ann Watkins
Excused:: David Augusma, Dean Meister, Fred Onorato, Roselyn Riley, Glenn Sandburg, Brian Stubbs

Agenda

Lock Down Procedures Update
Guidelines for Using and Filling out Incident Reports—Review
Incident Reports
Information Sharing

Lock Down Procedures Update

Bill reported on the committee he headed at Alexander that examined Lock Down procedures. He shared with the group his document “Recommended Safe Rooms (areas) at Alexander and Art Libraries,’ which detailed escape routes and barricade options throughout the two libraries. Because the Art Library has mostly open space, Officer McGilvery has been asked to visit the Art Library to make recommendations.

Douglass, Kilmer, and LSM were all planning meetings to discuss procedures and designate safe rooms. Documents recommending safe rooms at these libraries would then be written and submitted to the Health and Safety Committee for inclusion in the updated Emergency Procedures Manual.

Bill recommended that every staff member be made aware of their fire exits. He suggested that fire exit awareness be incorporated into every new employee’s orientation.

Guidelines for Using and Filling Out Incident Reports--Review

The group reviewed the guidelines document which resides on the Security and Facilities web page at http://www.libraries.rutgers.edu/rul/staff/access_serv/secfac/guidelines_incident_report.shtml and concluded that it effectively provides an overview of when to fill out an incident report, what to include, and to whom to direct the report. Dana and Robeson have been invited to use the incident report form, tailoring the “cc’ lower portion of the form to reflect the reporting structure on their campuses.

Incident Reports

ALEX

A user set off the exit alarm while carrying 2 to 3 library books and would not stop when the student assistant at the guard desk asked him. Two RUPD officers arrived at Alex the following morning and took the information. An officer said the report would be given to the detective bureau so that they could review the security tape. (4/6/09)
A user reported that she believed her wallet was stolen from the Reference room. (5/10/09)

DANA

Students were discovered sitting in a dark 3rd floor shelving storage area. They were asked to leave the area.
A man ran out of the building with a stolen book bag and jacket that had been left in a quiet study area on the 1st floor. A security officer followed the running man to the bus stop at which point the man dropped the book bag and the jacket and ran away. (4/25/09)

DOUGLASS

A laptop was stolen and the perpetrator set off the alarm of the Music Library’s Ravine level emergency exit as he left the building. Two undergraduates were able to give RUPD a description of the man who ran away when the alarm sounded. (4/14/09)

KILMER

Work in the mechanical room produced a leaking pipe that brought water into the staff hallway on the lower level. Facilities arrived and addressed the problem. (4/16/09)
A user reported to a staff member that two young men were acting suspiciously on the second floor, continually walking around the building. The staff member saw the young men fitting the description exit the building soon after and then was quickly approached by another user who said her wallet had been stolen from her book bag. The staff member went outside and saw the two suspects get on a campus bus across from the student center. He recorded the bus number and ran back to the library and gave the information to the supervisor who phoned RUPD. Using the information, officers were able to recover the stolen wallet and arrest the two young men. (5/8/09)

LSM

Exit alarm in stairwell two was set off at 1:40 am. RUPD was called to investigate and reset the alarm. (4/15/09)

Information Sharing

Bill/ALEX—Sprinkler pipes are being replaced; compact shelving has been installed in the Special Collections Room; reference desk and undergraduate reading room desk are being demolished; new carpet is coming in July.

Ramon/DOUGLASS—Main entrance will be closed so that the bridge to the front door can be replaced; work is expected to take one month; temporary entrance/exit has been set up by Music/Media.

Jill and Barry/KILMER—New carpet is arriving in July; impressive landscaping with an attractive variety of flowers, bushes, and trees has been done in front of library and between Lucy Stone Hall and Tillett; a beautiful 7-stream fountain, surrounded by new benches, has been built in the plaza between Lucy Stone Hall and Tillett; library has had a few days with no air conditioning; staff eagerly awaits the completion of the new chiller installation.