2004 State of the Libraries: Creating Our Future

November 3, 2004

Strategic Plan Context

• Environment for public higher education
• University strategic vision and goals
• Context of research libraries
• RUL vision

Strategic Plan Process

• Mission and values
• Planning structure
• Input to process
• Plan accepted
• Annual goals
• Resource and structure realignment
• Annual assessment

Mission and Values

• Review mission statement
• Agree on values that support our work ethic

Planning Structure

• Steering Committee
• Subcommittees
• Cabinet and Planning/Coordinating Committee

Input to Process

• Existing reports
• Environmental scans – current and new
• Subcommittees – current and new
• Open meetings

Plan Accepted

• Review draft in March
• Final Plan by May

Annual Goals

• Tie annual goals to strategic plan progress
• Reflect resource availability

Resource and Structure Realignment

• Annual budget request tied to strategic plan
• RUL budget allocation tied to strategic plan
• Continuous realignment of structure to planning goals

Annual Assessment

• Annual report provides assessment of progress towards goals

Supporting University's Goals Through RUL Activities

University's Goals

• Academic Excellence
• Students and Campuses
• Service and Constituency Relations
• Resources for Rutgers
• Leadership and Administration

Academic Excellence

• Strategic Goal: Improve quality of Rutgers' academic programs, especially in areas where there are comparative advantages and opportunities.

Library Activities and Planning Linked to Goal

Faculty liaison report – Jim Niessen and Tom Glynn

• Assessment/quality indicators
• Humanities grid at CETH
• Information literacy initiatives
• Rutgers repository
• Virtual food, nutrition and business information collaboration

Survey Via Listserv and Web

• 2002 survey on specific resources designed by Glynn and Niessen
• 2004 survey on use of types of resources and services designed by Kesselman
• Books, databases/ILL & EZ-Borrow, e-journals and films used most frequently
• Half entered a library, accessed the libraries online at least once per week
• Special requests: monthly acquisition lists, full access to Law Library collections

Interviewing the Departmental Library Committee

• Meeting included four department officers, three at large members of committee
• Summarized the RUL planning process, funding, and Web survey responses
• Strong interest in retrospective cataloging of government documents, microforms
• Rutgers should provide libraries with new funding when hiring P1's, P2's
• Explored ways of collaborating to improve students' information literacy

Working With the History Department in New Brunswick

• Geographic fields: Anglo-American (Tom Glynn), European and Asian (Jim Niessen), Latin American and African (Lourdes Vázquez)
• Comparative fields: Global (Jim Niessen), Women and gender (Kayo Denda)
• Communications: Listserv, Library Committee

Students And Campuses

• Strategic Goal: Enhance the effectiveness of student services, the livability of our residence halls, and attractiveness and accessibility of campuses.

Library Activities and Planning Linked to Goal

Robeson Library renovations – Libby Hart and Katie Anderson

• D21
• Focus groups with students
• LSM facilities upgrade
• Undergraduate services review

Service And Constituency Relations

• Strategic Goal: Improve Rutgers' service to, and reputation among, all the relevant internal and external constituencies.

Library Activities and Planning Linked to Goal

UMDNJ / NJIT / RUL collaboration – Jeanne Boyle

• Communications audit
• Electronic New Jersey
• NJ Digital Highway
• NJ Environmental Digital Library

UMDNJ / NJIT / RUL Collaboration

• Legacy of collaboration from merger proposal
• Focus on joint degree programs
• Principles
  • Our focus remains students and faculty of RU
  • We will strive to make all students & faculty equal
  • Reciprocal programs are an essential balance
  • Library services are arranged between libraries
  • University level data transfers are used when available

UMDNJ

Current Faculty, students, staff Primary borrowers in New Brunswick / Piscataway Guest borrowers in Camden and Newark No remote access Limited consortial services

Future Primary borrowing on all campuses Remote access Shared database licensing systemwide Join consortia along with us Status Working groups Data transfer agreement in progress

NJIT

Current Faculty and students in federated departments or teaching or cross-registered at Rutgers are primary borrowers Remote access Limited consortial services

Future Expand to include all joint degree programs Status Met with associate provost to confirm current program and future course Business manager seeking data contact

Resources For Rutgers

• Strategic Goal: Increase Rutgers' resources to levels of peer AAU public universities.

Library Activities and Planning Linked to Goal

Fundraising (private gifts and grants) – Julia Zapcic

• Consortial and other cooperative agreements
• Grant-writing initiatives
• Knowledge Initiative

Fundraising
Private Gifts and Grants

Creating the Future, Today Goal, $9,250,000 Raised, $12,845,978 $5,976,929 Academic Growth & Support, Current Operations $4,344,568 Academic Growth & Support, Endowment $2,524,480 Facilities & Equipment, Current Operations Mission Accomplished

Living the Future Goal, Get Ready…Set… Read and Listen Think and Speak Into Action Set priorities to support University goals Marshal resources Make alliances

Leadership and Administration

• Strategic Goal: Continue to develop an administration that will provide leadership for achieving Rutgers' strategic goals.

Library Activities and Planning Linked to Goal

Organizational structure and cultural change – Marianne Gaunt

• Ongoing professional development programming
• Task Force to increase faculty diversity

Organizational Structure and Cultural Change

• Envisioning the Future Symposium
• Consultant visits
• Cabinet retreat
• Linking structure to strategic plan