Minutes of June 6, 2007 meeting

Present:

Georgina Alonzo, Rose Barbalace, Jazmine Faherty, Marc Forster, Mike Mansouri, Gillian Newton, Alfreda Richardson, Rae Wong,

Absent:

Maggie Harris, Theresa Macklin (excused), Chiaki Yamada (excused), Linda Zuckerman (excused)

Guest:

Kristen Ko

Agenda

1. Announcements
2. Online Application and Student Employment website proposal review
3. WebCT conversion to Sakai in June
4. Updates to Student Employee Orientation Packets - for July
5. J Client Training for Students
6. Sakai website for Student Coordinator Group
7. Next Meeting: TBA.

1. Announcements

• The group extended congratulations to Chiaki Yamada who was absent from the meeting due to her marriage.
• Rose reminded the group that summer work-study funds begin on July 2nd.
• Rose is preparing a proposal for Roger Smith for provision of out of pocket expenses for student events, for instance provision of food for Extended Hours overnight shifts, food or other items for Student Appreciation Week celebrations. Group members were asked to provide Rose with an estimate of their out-of-pocket expenses for the past year.
• The Library Budget Office has asked all TimeTrak Supervisors to sign an "Agreement for Approving Hourly Employee Hours". Some group members had questions and concerns about the document. Rose will bring questions about the document to Roger.

2. Online Application and Student Employment website proposal review

The subgroup, Rose, Alfreda, Marc and Gill met to discuss this recently. The group reviewed and discussed a draft of the proposal to implement an online job application and information about hourly library positions on the RUL site. Currently information about library Human Resources is accessed from the main page via "About the Libraries". It is proposed that a heading for Hourly Employment will be added in the Employment Opportunities list. Clicking on it will give information about working at the libraries and provide an online application form. There will be a link to the main student employment site at studentwork.rutgers.edu for job listings. We still need to determine access and storage issues for the online application information. A database with filters and searching capacity would be preferred.

3. WebCT conversion to Sakai in June

Rose and Marc will work on the conversion of the student site next week Files that are no longer needed will be deleted. The Sakai site will contain generic information on Access Services, not details specific to any branch or department. It will include FAQs and quizzes.

4. Updates to Student Employee Orientation Packets - for July

It is expected that the packages for Fall 2007 will be very similar to those used last year, however the group will still review the packet as a whole in the July meeting to see if any changes other than the guide cover are warranted this year. Documents will be online so that group coordinators can print what they need.

5. J Client Training for Students

The Workflows C Client training program for students (currently an HTML program in WebCT) will be converted for training on the J Client. One on one training will be done for our summer students as there is not many of them at the moment. The updated HTML program will be available in Sakai for students returning in September to review.

6. Sakai website for Student Coordinator Group

Rose will set up the Sakai site group information and post handouts for the orientation packets as well as draft documents for current projects.

7. Next Meeting: TBA.